6 Must-Haves For An Employee Performance Review Software!

by Srikant Chellappa Jul 17,2017

The People Strategy Leaders Podcast

with Srikant Chellappa, CEO

Employee performance evaluation is one of the most important aspects of the workplace. Many organizations have discarded their traditional paper-based performance reviews for a digital solution; employee performance review software and they are right in doing so!

A performance review software can help you keep track of employee performance more accurately. You can clearly communicate your performance expectations with your employees and stay connected with everyone.

Also Read: Employee Engagement Tips To Avoid Burnout

There’s a wide range of performance review software available online for you to choose from. Depending on your organization’s requirements, you can select the software that best suits you. But don’t forget to go through this list of must-haves for performance review software before you choose one!

Customizable Review Templates

Performance review templates make the performance evaluation process more organized and help you follow a specific standard for evaluating each team. There is performance review software that has sample review templates for different departments in an organization. The problem here is that these sample templates are not usually customizable.

Having a customizable review template allows you to change the contents of the review template based on changing work practices and industry trends. So, customizable review templates in performance review software are a must-have!

Ease Of Use

In every article so far, we have mentioned that software should be easy to use and understand; we stand by that maxim in this article too. The performance review process should be easy to understand and implement in an organization.

There are many performance review software out there, which have many features but are very confusing. Software should follow a process to execute a specific action. A performance review software should have a concrete procedure to carry out performance evaluation, without affecting other activities in an organization. It should be simple and understandable and shouldn’t take employees hours just to get familiar with the software. So a simple user interface and a clear procedure are must-haves!

Also Read: You Received Negative Performance Review, What Next?

Continuity Of Performance Evaluation

Performance evaluation is not a ‘one-time in a year’ activity. It is important to continue it at regular intervals throughout the year. Choose a performance review software that supports performance evaluation anytime throughout the year.

This helps you keep track of employee performance efficiently and perceive their personal development.

Performance Review Competencies

When you evaluate the performance of an employee, it is important to list out the performance review competencies.


Competency: Analytical Thinking

Representative Behaviors:

  • Approaches a situation or problem by defining the problem or issue; determining its significance; collecting data; using tools such as flow charts, Pareto charts, fish diagrams, etc. to disclose meaningful patterns in the data; making inferences about the meaning of the data; and using logic and intuition to arrive at conclusions or decisions.
  • Approaches a complex task or problem by breaking it down into its component parts and considering each part in detail.
  • Carefully weighs the priority of things to be done.

In some software, there are competencies that are already listed for you to choose from and some software allow you to create performance review competencies yourself. Having an option to choose/ create competencies gives you an opportunity to add more to a performance review.

Associated With Goals And Objectives

When evaluating the performance of an employee, you need all the details of their performance over a particular period of time to keep the review accurate. Not many software give this option but associating individual/organizational goals and objectives with their performance review can help improve the quality of the review.

Choose a performance review software that allows you to associate employee goals and their progress with the review for reference.

Also Read: Smart On-Boarding Practices That Go A Long Way


Sometimes it is very important to assess yourself accurately. Self-evaluation gives you a chance to improve yourself and contribute to organizational productivity. You cannot do it without having a proper system to measure your performance.

A performance review software must allow you to assess yourself accurately by allowing you to create your individual goals, check in to them, and use these as references to measure your own performance.

If you want to know how Engagedly can help you with performance reviews, request for a demo!

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Srikant Chellappa
CEO & Co-Founder of Engagedly

Srikant Chellappa is the Co-Founder and CEO at Engagedly and is a passionate entrepreneur and people leader. He is an author, producer/director of 6 feature films, a music album with his band Manchester Underground, and is the host of The People Strategy Leaders Podcast. He is currently working on his next book, Ikigai at the Workplace, which is slated for release in the fall of 2024.

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