Remote Onboarding: Essentials to Know

by Srikant Chellappa Feb 10,2021

The People Strategy Leaders Podcast

with Srikant Chellappa, CEO

Employee onboarding undoubtedly plays a crucial role in the success of an organization. A smooth onboarding process makes an employee stay longer in the organization and keep them engaged. According to the Society For Human Resources Management (SHRM), 69 % of employees stay with the organization longer if they had a great onboarding experience. As organizations still continue to function remotely, remote onboarding is a common practice in all organizations.

In this article, we share some useful tips which will make remote onboarding easy for your organization.

Get Started With Pre-Onboarding

Employees are often overwhelmed and anxious by the thought of the first day of a new job. With organizations working in a remote or hybrid mode, employees are likely to continue working from home in the near future. This has made starting a new job even more stressful. When starting remotely, employees often feel a disconnect from their team and the organization. Help new joiners to cut the stress and reduce the anxiety by helping them connect with the organization. Design a welcome or pre-onboarding package(digital or physical), which can include the following:

  • Welcome letter from the CEO
  • A brief introduction about the team members
  • Telephone numbers and email address of people to connect to in case of any doubts or emergency
  • Share links of important websites/pages which would be useful to the employee in the first few days
  • Company merchandise / Gift vouchers

This will make the onboarding process smooth for the employee and as well as for the organization. Employees will be enthusiastic about joining the organization.

Also Read: Know Why Your Organization Should Start Using An OKR Software

Help Setup Remote Workspace

As per research by Gartner, 85 % of organizations are using new technologies to onboard new employees.

For the first day of the employee to be hassle-free, they must have access to all the tools required for their job. Plan ahead of time so that your new employees receive their laptops, mouse, keyboard, or other job-oriented necessities on time. Not only this, but it is also recommended to create their emails, add them to mailing lists, given access to communication and collaboration tools before the joining date of the employee. These tools will not only help the new employees to connect and collaborate with the team but will also help them to stay engaged and productive.

Plan For The First Two Weeks

Prepare an onboarding plan for the first two weeks for the employee. The first few days are crucial for your employees to understand their job roles and learn about the company culture and policies. Design tailored onboarding plan for each new remote employee.

The job of HR is very crucial in devising the onboarding plan. As an HR, make team meetings, one-on-one meetings, and training programs a part of the plan. Give them a walk-through of the company culture and policies in the first two weeks.

Also Read: Understanding Employee Wellbeing In 2021

Assign A Buddy

Implement a buddy system and assign a buddy for each new employee joining the organization. This will help employees make an easy transition into the organization. Having a buddy makes the employee feel more welcomed, comfortable, and less stressed. The employees can communicate with their buddies anytime regarding any concerns or clarifications. Not only this, but buddies are also responsible for introducing employees to other team members and check on their wellbeing from time to time.

Frequent Check-Ins

The new employees must get accustomed to the work culture and job role to perform their work effectively. Conduct frequent check-ins and feedback sessions with your remote employees to know how they are doing and whether they have any issues. This will help the organization to know the employee’s progress and resolve their issues, if any. Frequent check-ins and feedback will help keep the employees productive and engaged in their work.

Also Read: Employee Disengagement And How To Fix It

Organize Virtual Meet With The Team

Although everything has become remote, it is still important for new employees to meet members of their team and other teams on the first day. It will give them a sense of belonging, and they will get to know everyone with whom they are going to work with at present, or in the future. Schedule virtual meetings with different teams and departments so that the new hire gets to know everyone and vice versa. This not only has an impact on the retention rate but also creates a strong working relationship between the remote employees and other team members.

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Srikant Chellappa
CEO & Co-Founder of Engagedly

Srikant Chellappa is the Co-Founder and CEO at Engagedly and is a passionate entrepreneur and people leader. He is an author, producer/director of 6 feature films, a music album with his band Manchester Underground, and is the host of The People Strategy Leaders Podcast. He is currently working on his next book, Ikigai at the Workplace, which is slated for release in the fall of 2024.

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