4 Paper-based HRM Processes That You Can Easily Replace With Software

by Srikant Chellappa Jul 3,2017

The People Strategy Leaders Podcast

with Srikant Chellappa, CEO

Technology plays a major role in everybody’s life these days. Digitalization has driven people to achieve things that were previously unimaginable.

Despite the increasing importance of digital technology in our lives, there are some workplace practices which are still manual or paper-based. This article mainly focuses on the impact of digitization on human resource management activities at a workplace.

Here’s the list of paper-based HRM processes at the workplace that you can easily replace with software.


Employee on-boarding is one of the most basic HR processes that involves lot of paper work. Filing in employee details or any other information like health insurance etc. during on-boarding is a very paper-intense process. When you use a software to fill forms, you can easily fill them, track them, and even replicate the information for other documents. On-boarding also includes employee training, which can also be a blissful experience if you digitize the process. There are many learning management software that can help you digitize employee training and help your employees retake training courses when needed.

Also Read: Remote Onboarding:Essentials To Know

Goal Setting

Everyone needs goals to keep themselves motivated and productive. Goal-setting is another process that is usually paper-based. Unlike paper-based goal-setting processes, a goal-setting software allows you to keep track of goal progress by giving accurate insights. A software can help you keep track of your employee goals despite factors such as large teams, geographical distance etc. and help you align your employee goals with organizational goals without any hassles.

Performance Reviews

Performance management is one of the most important human resource management processes that should be replaced with a software already. It is important for an organization to have a strong and accurate performance management process. Using a performance review software allows you to access important organizational data whenever needed and helps you improve the quality of feedback.

Also Read: Was Your Performance Management Strategy A Failure?


Employee surveys can be used as an effective employee performance management tool when utilized appropriately. Using a software for employee surveys gets ride of the hassle of paperwork and allows you to use the results easily for building new strategies for organizational development. There are many survey designing tools that help you design a survey and use the results effectively.

To increase the productivity of your organization, it is important to implement software that helps the above processes to be carried out easily at your workplace.

 If you want to know more about shifting from a paper-based to a software HRM process, request for a demo from Engagedly!

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Srikant Chellappa
CEO & Co-Founder of Engagedly

Srikant Chellappa is the Co-Founder and CEO at Engagedly and is a passionate entrepreneur and people leader. He is an author, producer/director of 6 feature films, a music album with his band Manchester Underground, and is the host of The People Strategy Leaders Podcast. He is currently working on his next book, Ikigai at the Workplace, which is slated for release in the fall of 2024.

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