5 Things To Look For When Shifting From Paper-Based To Employee On-boarding Software

by Srikant Chellappa Aug 17,2017

The People Strategy Leaders Podcast

with Srikant Chellappa, CEO

Shifting from paper-based practices to an employee on-boarding software is a huge change for both employees and the administration in an organization. Generally, the employee on-boarding process involves a lot of paper work. But with an employee on-boarding software, you can make the process easier and less paper-intense.

Before you shift from paper based employee on-boarding to a software, here’s a list of important things you should be looking for in the software you choose.

Document Organizer

One reason for choosing a software for employee on-boarding and leaving behind traditional methods is to let go of the enormous amount of paper work that comes along for each employee.

Choose a software that allows you to organize employee documents and access them easily when needed. There are many software that help you save your documents on their software through cloud, choose the one that is most suitable to your company depending on factors like your company size and the type of industry your organization belongs to.

Digital Training

One important aspect of on-boarding is training the new hires. Learning doesn’t stop with on-boarding training, it is a continuous process that helps you improve constantly. So, choose an employee on-boarding software that supports digital training for employees and helps you keep track of their progress.

This makes your hiring and training process easier. You will have everything recorded and can use the details for evaluation in future. Moreover, employees can go through the training modules whenever necessary.

Also Read: 6 Most Common Reasons Why Performance Management Systems Fail

Mobile Friendly

Mobiles, i-pads and tablets have become very common these days and people have access to everything, just a swipe away. Most apps and software these days support various platforms, but before choosing the tool it is essential to check if the software is mobile-friendly.

Information Security

Employee on-boarding includes sharing personal details of employees like their addresses, contact details and everything about their past educational and employment details, which is very sensitive and confidential. This information could cause a lot of damage if leaked or if it falls into the wrong hands.

So, when you are choosing an employee onboarding software be sure to ask the potential vendors how secure the data is and how the information is protected.

P.S – Information security laws vary from country to country; so be sure to pick a software that follows the security laws of the country your organization belongs to.

Also Read: 4 Ways Your Performance Review Is Destroying Teamwork!

Easy user Interface

In every article so far, we have mentioned that a software should be easy to use and understand; we stand by that maxim in this article too. An on-boarding software has to follow a clear process to execute an action.

There are many onboarding practices that you can easily replace with software. Be sure that you do not increase the complexity of the process instead of making it easier. Choose an employee on-boarding software that is easy to use and understand.

If you want to know more about how Engagedly can help you with shifting from paper-based on-boarding to an on-boarding software, Request for a demo!

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Srikant Chellappa
CEO & Co-Founder of Engagedly

Srikant Chellappa is the Co-Founder and CEO at Engagedly and is a passionate entrepreneur and people leader. He is an author, producer/director of 6 feature films, a music album with his band Manchester Underground, and is the host of The People Strategy Leaders Podcast. He is currently working on his next book, Ikigai at the Workplace, which is slated for release in the fall of 2024.

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