A Learning Management System (LMS) is a software-based (specifically, Software as a Service – SaaS) platform that enables the management, automation, and distribution of educational courses, training programs, or other forms of learning and development. In a nutshell, it enables you to provide training content to a variety of audiences–from online courses to in-person teaching sessions. Most learning management software may now be accessed through smartphones or tablets.
An LMS, as the heart of a comprehensive learning technology solution, performs optimally when it is scalable and adaptable to the diverse demands of your learners. Additionally, it is a necessary component of a successful learning technique. Learning management systems are used to implement a range of learning methodologies, such as microlearning, experiential learning, and observational learning across a variety of formats, such as PDFs, videos, animations, and many more.
Learning management software can increase organizational efficiency in a wide variety of sectors. Additionally, they are employed in schools for online and hybrid learning. When used appropriately, an LMS may be a powerful tool for increasing the efficacy of training while also lowering training expenses and time.
In this blog post, you will get to know what is LMS system; its uses; its growing market size; the tools incorporated within LMS, and the advantages of integrating it within an existing HR system for the growth and development of your company.
Understanding the purpose of incorporating an LMS system
The objective of a Learning Management System (LMS) is to provide Learning and Development (L&D) opportunities with the ability to provide training and development to learners, allowing them to continue driving the company’s growth, success, and profitability. It can also track the progress of an employee’s learning skills and identify areas for improvement.
In layperson’s terms, a Learning Management System (LMS) is a computer software that automates training via the use of self-directed training courses or modules. Thus, any learning management software should be capable of performing three critical roles:
Globally, the COVID-19 pandemic has been uncertain in nature, with a demand for LMS exceeding expectations in all areas when compared to pre-pandemic levels.
The global LMS market is expanding fast and is expected to reach USD 25.7 billion in 2025, up from USD 13.4 billion in 2020.
In 2021, the worldwide learning management system (LMS) industry was estimated to be worth USD 14.43 billion. The market is expected to grow to a massive amount of USD 40.95 billion in 2029, at a 14.2 percent compound annual growth rate.
Types of tools LMS offer
Summarized below are the various types of tools a learning management platform offers.
Content library–Contains various courses on general or industry-oriented topics. Also, it offers features such as notification alerts; access to user information and training schedules, and monitoring course completions.
Content development–Organizations can produce their own content using existing templates or create a new one from the existing template.
Mobile-friendly and responsive–Mobile Learning Management Systems (LMS) applications enable learners to access training on various mobile and portable devices, such as smartphones and tablets.
Need for integrating LMS with your HR system
Employees will stick to an organization and contribute to the company collectively only if they feel involved in their work. Serving as an incentive for employees, upskilling opportunities encourage them to show their commitment to their work and remain aligned with the organization’s goals. Besides, businesses’ ability to stay competitive and fulfill their goals depends on recruiting, retaining, and upskilling the right workforce.
Both Human Resource and Learning and Development teams play a critical part in upskilling the workforce. Thus, it makes sense to incorporate an LMS platform in an HR system that enables skill development, course design, management, and monitoring of employees’ progress. Another better option is opting for an HR solution with LMS integrated within it as offered by Engagedly, which saves costs considerably.
The following are some of the most important features that an ideal LMS should incorporate to optimize training sessions.
Personalized learning paths: An LMS should recognize your learners’ preferences and direct them appropriately. An LMS can simplify administrators’ tasks by allowing them to group a collection of similar courses in the LMS. This ensures that learners understand a certain topic or program easily.
Artificial Intelligence (AI): An LMS’s AI engine helps to tailor the learning experience of each student by suggesting course formats that are most suited to them.
Microlearning: Microlearning is the sushi of online training courses, as it is bite-sized and simple to comprehend. By making learning information widely available in small and manageable chunks, it will be possible to accommodate learners with short attention spans and stimulate learning at times of need.
Rewards and Recognition: Increase student engagement by enabling learners to receive points, badges, and other recognition for completing all learning tasks.
Accessibility: Making e-learning accessible entails more than just adhering to web content accessibility criteria. It’s more about creating understandable learning content that fosters the greatest possible learning experience for all students.
Automated LMS: An automated LMS enables course management in a centralized location (also referred to as a central repository) where users can develop courses; allocate them; send alerts; change layouts; upload and organize course materials; set up advanced course settings, and sort courses with learning plans.
Intuitive user interface: A logical learning path and a course overview on the LMS dashboard are always helpful to the learners in understanding what they would learn. Also, an LMS’s intuitive user interface makes a dashboard simple to use for learners. Owing to these aspects, learners will spend less time learning how to use the LMS, and more time studying.
Automated admin tasks: Administrators may automate repetitive/tedious processes such as user categorization, group registration, deactivation, and new user population.
Platform consolidation: Consolidating your platform enables you to group all of your courses under a single learning management software, saving you time, money, and unneeded fuss.
Course management: You should be able to swiftly and simply create and administer courses, classify them, enroll users, and provide reports so that your administrators don’t waste time on chores that might be automated.
Management of courses and catalogs: The best Learning Management System is the one that enables the creation and management of course content and course catalogs easily to facilitate more focused learning.
Certifications and continuing education: All certification and retraining processes should be tracked and managed via the LMS.
Accessing content from external content providers: A learning management software must enable learning and development administrators and learners to access, explore, and buy courses from content providers, directly from the existing LMS platform.
Integration and interoperability of content: Learning management systems should include compatible learning content formats such as xAPI (formerly Tin Can), SCORM, and AICC.
Integrations: Maintain data consistency across your business by using an LMS that supports third-party connectors and plugins with other platforms, such as CRM, video conferencing solutions, and so on.
Mobile education: Learning management solutions must allow content to be accessible through mobile devices to facilitate learning on the go.
Multi-domain: Alearning management platform should allow you to create customized platforms for each of your audiences.
Reporting: The LMS must enable the extraction of learning insights through customizable reports and dashboards that give analytics on student activities.
Social education: With the Engagedly LMS system, your employees would thoroughly enjoy working together! Engagedly’s LMS system enables establishing training sessions, with no hassles. The LMS includes collaborative features, such as discussion boards, peer mentoring, and knowledge curation.
Globalization: LMS, as offered by Engagedly, is integrated with broad language localizations, domain administration, and e-commerce payment gateways.
LMS is best suited for which organizations and sectors?
Any sector or any industry can use LMS, as it can be tailor-made to suit the client’s exact requirements.
At the most fundamental level, learning management software may help centralize, deploy, and measure learning activities. A cutting-edge LMS may be used for a range of internal and external organizational purposes, including:
Employee development and talent management: An LMS can successfully assist talent management and perform training and development for existing employees. Within the LMS, relevant courses can be assigned to employees to ensure they receive the necessary job skills and are up-to-date on product changes.
Employee onboarding: Learning management software may be used to guide new recruits through the onboarding process, ensuring they rapidly grasp the requirements.
Sales training: An LMS can deliver the necessary training to salespeople. Additionally, learning management software may accelerate the onboarding process, a critical component of sales teams, enabling new salespeople to begin their work with confidence.
Customer training: Ongoing customer training adds value to customers and helps them to thoroughly understand your production or service process. This is prevalent among software and technology companies that must efficiently train customers who use software products.
Organization and channel partner training: An LMS may also be used to train resellers, vendors, distributors, or any organization’s partners and channel partners. This is an excellent method to strengthen your collaboration initiatives and provide value to your partners.
Regulatory Compliance Training: An LMS can provide training to the employees so that they can perform well in certification exams. This centralized strategy helps to manage risk and avert any regulatory compliance concerns.
Great benefits of merging LMS into an HR system
Human Resource Management System (HRMS) is a term used to describe the integration of an HR system with a Learning Management System (LMS). The HRMS (Human Resources Management System) is like a Swiss Army knife since it can handle all of your administrative and employee training requirements.
Naturally, there are several HRMS software providers, all with their own unique set of capabilities. An HRMS, offered by Engagedly, enables you to manage everything from application monitoring and recruitment to onboarding employees and providing access to e-learning programs.
The following are the primary benefits of integrated HMRS by Engagedly.
Develop a skilled workforce
One advantage of HMRS is the ability to properly monitor your employees’ talents from the moment they are hired. Integrating your Human Resources software with an LMS may allow you to provide the required training for upskilling purposes enhance a learner’s learning capability and help them achieve expertise.
When HR software and an LMS coexist, your employees can access rich and relevant knowledge that they can perfect and implement into their everyday work processes. Employees can even receive personalized courses, motivating them to improve.
<Comprehensive Reporting and Analytics
Having a centralized data repository enables easy extraction of learning data reporting and metrics. While the reporting tool aggregates data from several resources, the analytics tool enables the business to derive meaningful insights for the future to improve an employee’s learning experience.
Organize all data in one location
Consider the following scenario: you possess data in your HR system or your LMS application. This data can be employee payroll or their attendance in some Excel files. Wouldn’t it be much more convenient and cost-efficient if all your data were in one location?
Integrating your LMS with your HR system eliminates data duplication–and simplifies system maintenance. Having all of your data in one location enables you to keep track of everything. It allows you to keep track of your employees’ performance and achievements.
Adherence to regulatory standards
The main content-sharing standards used by LMSs include xAPI, AICC, and SCORM. Compliance with these content standards enables companies to effectively handle content in a variety of forms. Additionally, with the assistance of AI, compliance training on corporate rules may be offered efficiently and courses can be allocated automatically.
Ensure data consistency by eliminating duplicate entries
Integrating the LMS and HR systems enables the efficient maintenance of employee data, preventing duplication since both systems are synced. It saves considerable time for HR since a single process does everything. By removing discrepancies throughout all connected systems, automated processes aid in ensuring data consistency and accuracy.
Hopefully, the uses and advantages of an LMS are now clear to you. An HRMS system enables you to streamline data management, improve communication with your workforce, establish a positive tone from the outset, and train employees efficiently. This implies that selecting the appropriate learning management software will be a critical choice for your business.
Engagedly’s LMS is the HRMS you need to simplify a variety of HR processes, right from day one of an employee’s activities, and any other operations that come under the umbrella of Human Resources.
Srikant Chellappa is the Co-Founder and CEO at Engagedly and is a passionate entrepreneur and people leader. He is an author, producer/director of 6 feature films, a music album with his band Manchester Underground, and is the host of The People Strategy Leaders Podcast. He is currently working on his next book, Ikigai at the Workplace, which is slated for release in the fall of 2023.