How To Improve Employee Productivity In 2023?

Improving employee productivity can be a challenge, especially when most of the employees are new joiners who are also new to the industry. In fact, according to a study by Academia, the employee productivity rate is decreasing day by day which has created an atmosphere of panic for employers. But you don’t need to worry as there is a solution to this problem. 

There are many tried and tested ways to improve productivity, which are quite effective. In this blog, we’re going to reveal five such ways that will help you improve employee productivity.

What Is Employee Productivity?

Before we begin to learn about the ways to improve productivity, we need to know what employee productivity actually is. It is not just a way to evaluate employee performance but to know if the employees are working to their full potential. Business leaders want their companies to compete with others in their industry. For them to do so, they need an engaged workforce that will increase productivity.

Employee productivity is an assessment of the efficiency of a worker or group of workers. Productivity may be evaluated in terms of the output of an employee in a specific period of time.

As a general rule of thumb, it’s best to find ways for your employees to feel like they’re spending their time working toward something meaningful. This can make employees feel like they’re a part of something bigger than themselves. In that case, it is likely to have a positive impact on productivity. Encourage a positive work culture and team engagement. Tracking each employee’s performance so that you can share the feedback with them will go miles in enhancing their growth and development in the company.

Also Read: Employee Engagement on Productivity

Why Measure Employee Productivity?

Before you even think about improving the workforce productivity, you need to ensure that you can measure your employees’ performance in a meaningful way. There are multiple ways to measure an employee’s productivity, for example, you can track how many files are processed or what percentage of clients have been contacted per day. You need to clearly identify what you want your employees to do and then build a way to measure it. Otherwise, you will never know if they are achieving their targets.

Why Employee Productivity Might Be Low?

In today’s day and age, organizations have to fight common contemporary factors that often have a negative effect on employees’ productivity levels. Factors such as long working hours and irregular shifts can cause mental health issues among employees. While these factors might not affect every individual who works within an organization, they do play a pivotal part in lowering the productivity levels of individuals. 

It’s essential to understand what caused your low productivity before improving it. Chances are, several factors contributed to the problem. At times, when employees are working remotely, they can feel disconnected from their workplace and can be challenging to supervise—and that can hamper their performance. It can also be due to lack of clear objectives or expectations. Time management can also be an issue, for example, some people need more structure than others and may struggle with setting their schedules or meeting deadlines without some guidance from you.

Also Read: Reduce Anxiety at the Workplace

How to Improve Productivity In Workplace?

Managers spend a lot of time working on an employee’s growth and development. Still, sometimes they lack concrete tools to help them achieve their goal. If you are having issues with productivity, here are five tried-and-tested ways to improve your employees’ productivity:

1. Increase Visibility and Access

You can encourage your employees to be more productive by increasing their visibility and access to resources. It’s pretty easy to get into a rut where employees are frustrated with limited software or equipment access, but it’s just as easy to change that.

Bring in a consultant if you need assistance in helping your staff upskill themselves. Then, work with them on creating a timeline for training. The end result is an engaged workforce aligned with the organization’s vision, with increased motivation and overall productivity.

2. Set Clear Expectations

As a leader, it’s up to you to set clear expectations. Connect with an individual employee or a group to assess their career goals and figure out areas of improvement. 

Some companies have structured annual reviews that are handled by managers. If your company handles performance reviews more informally than that, then your first step should be setting clear expectations about where people should focus their attention and how they can improve. 

3. Goal-Setting and Tracking

Delegating tasks is a tried and tested way to get employees up to speed. Encourage your employees to take on as much responsibility as they can handle and learn from their mistakes along the way. You could say that managing smart employees is really about managing their development, which requires some investment of time and resources. Ultimately, it will improve employee performance and productivity in leaps and bounds. 

The key here is to trust your team. When you do, you’ll see employee engagement and satisfaction increase dramatically, which should translate into increased output over time as well. Don’t try to be everything for everyone—it may seem like a lot of work at first, but it pays off in employee engagement in terms of encouraging your team’s productivity over time.

5. Use Employee Productivity Tools

Learning how to improve employee productivity is all about having access to good tools. This can be in-house software or off-the-shelf applications that are available online. All of these offer ways to get more work done and improve processes, allowing you to spend less time on manual work and more time focusing on activities that help boost your bottom line. 

If you can find tools that can better connect employees and empower them at every level, you’ll notice a real increase in their productivity. Invest in those tools that have proven value for your specific business needs and goals.

6. Measure Performance Periodically

It’s not always easy to find that one sure thing that makes employees more productive; there are usually a number of factors involved. However, if you take a look at any employee review website and search for tips on improving employee performance, you’ll notice that most revolve around giving employees room for improvement. 

Make sure you share feedback with them on a regular basis and try to avoid looking at mistakes as signs of failure. Pay attention to each little detail. Just remember—don’t rush things! It takes time for new hires to become familiar with your company culture and standards.

Scaling Up Productivity

Businesses frequently look for strategies to motivate staff to work harder in an effort to increase productivity. The use of bonuses and commissions is one of these strategies. You’ve probably dealt with performance-based incentives if you’ve worked in sales or customer service. Although these techniques may be useful in some situations, they aren’t always reliable. In fact, if something looks too good to be true, it probably is, as with many other things. 

According to a recent Stanford University study, offering a small wage raise has a greater impact on productivity and job satisfaction than introducing commission-based compensation systems. In the end, commission-based pay is less effective than simply paying people what they earn based on their time spent at work because it may appear like an easy method to inspire employees—especially those who don’t feel personally motivated by their professions. Naturally, employing wage raises doesn’t imply you should stop using any other employee motivation strategies; instead, think about how each strategy fits into your overarching strategy for enhancing employee satisfaction and productivity.


There is no universal way to boost employee productivity. But if you use these five tried and tested ways that we have shortlisted, you will be able to help your employees enhance their productivity and boost their career growth.

While no one can say for sure which method is best for you and your team, we believe in practicing what we preach. We’ve seen first-hand how rewarding it is to invest in individual development of our employees.

Everyone comes to work excited and ready to take on new challenges, because they know their manager believes in them and their growth potential. When people feel appreciated and valued by those around them, they want to keep those relationships strong. So invest in employee development!

steps to improve employee productivity


Wasting Time or Working? Making the Most of Team Meetings to Improve Efficiency

Team meetings are a way for leaders and their team members to connect and share relevant information, make decisions, and appoint directives that serve a greater purpose. 

Unfortunately, employees say that most meetings are a waste of time. They spend an average of 31 hours a month sitting in on unproductive calls. Without a highly engaged atmosphere, not only will you be unable to keep their interest, but you’ll be taking valuable time away for them to be in a workflow. 

It is estimated that ineffective team meetings waste more than $30 billion a year in the US, making this a crucial problem for business owners. You want to engage your people and enable them to execute the strategies you have for them without them feeling detached and dispassionate. 

Also read: 6 Proven Ways To Improve Team Engagement At Work!

Let’s explore ten ways to improve your team communication and productivity during call meetings. 

Eliminate unnecessary meetings and calls 

Before hosting a meeting, get clear about why it’s happening in the first place. Align with your goals and be sure that there’s a distinct purpose in gathering your team together with a direct call to action for them to follow. You don’t just want to fill up time with a call that could more productively be an email. 

Tina Hawk, SVP of Human Resources at GoodHire, suggests that too often team meetings are used to discuss the routine, while their main purpose should be making important decisions. Understand what you want the end result to be before going into it. Go over your employee roster to only include relevant team members in the meeting. If the call does not impact them, they don’t need to be on it. 

Also read: 3 Reasons Why Your Offboarding Strategy Is Critical For Employee Retention

Plan The Meeting

Clarity on the structure of the call will help you remain timely and efficient. Establish a clear agenda to share with employees ahead of time, enforce your protocol, and have a refined presentation to go over with a step-by-step plan for your expectations of meeting departmental goals

Don’t just wing it, and don’t assume you know enough to dive in without a blueprint. Establish a layout for meetings to help employees know what to expect and prepare well in advance for it. Formulate a time frame for meetings, schedule them amply in advance, and use your leadership skills to keep everything flowing interactively and with intent. 

Diminish lower priority work 

David Aylor, Founder & CEO of David Aylor, believes that without a system that helps to defer and delegate lower priority work, efficiency will suffer. There are countless tasks involved in achieving the bigger goal for a company. While each component is necessary to get where you want to be, not all tasks are as imperative as others. 

Team leaders should go over high-priority tasks to present to each department and how it fits in to result you want achieved for the long-term, understanding that employees wear many hats under the umbrella of their position, and focusing on what the key results are. 

Also read: What you need to know about OKRs

Assign meeting ownership

Staying on task is not always easy. Even though you have ownership of leading the way, involving your team always creates the impact. Assign roles that help keep the meeting flowing without delays and distractions. 

You might want to have someone take notes that can be transcribed to a software that simplifies employee communication through a discussion space, or someone to keep track of timing to support focus.

Promote No Meeting Days

Logan Mallory, VP of Motivosity, an employee engagement product, says, “Attending meetings can disrupt the employee efficiency, making it hard to get back in the flow.” Sometimes, team calls can feel redundant for employees, leading them to become a part of the day they dread. 

Let your team members follow their work groove without pulling them away from their day to discuss matters that could be put off for some time. Stepping away from meetings will help employees and you understand more about why they’re necessary, so convening for calls is more desired by your team. 

Communicate effectively 

If your employees feel they have a voice, they will be more inclined to participate in team calls. Establish open communications with your team members outside the meeting space to remain consistent with them. Find solutions through chatting apps to enforce workplace growth that improves collaboration. 

Choose a platform where employees can ask all their questions, align tasks, and manage their work. This collaborative effort to enhance the way everyone interacts will boost productivity and lessen time-wasting distractions. 

Also read: 10 Ways To Improve Communication At The Workplace

Give and receive feedback

Find out how employees feel about these meetings. Conduct formal surveys and listen to your team about how they’d rate the calls you’re having to see if they’re effective. It will help you target the type of meetings to be hosting. 

CEO of Quiet Light, Mark Daoust, states that the culture of ongoing employee feedback is the driving force towards employee development.” Initiate performance reviews and pay attention to where your employees’ strengths and weaknesses are, being willing to utilize your team calls to support improvement and development where it’s needed. 

Bring all the projects under one roof 

It’s a great business idea to streamline your channels of engagement to one system. Project management softwares allow you to gain access to everything your employees need all in one place, helping you plan, track data, and keep up with everyone’s task. 

Avoid overwhelm for your team by making it easier for them to obtain all the resources and management tools to work productively, also allowing you to oversee all of your business’s components. When you are leading team calls, you’ll know where to look for guidance. 

Measure everything

If you want a high-performing organization, you need to know the metrics for what works and what doesn’t. You must analyze company productivity, including sales and performance, paying attention to the scale that needs balancing. 

Ouriel Lemmel, CEO & Founder of WinIt, says, “An effective standard in place contributes to the achievement of goals. However, one can be only sure of progress if the process is measurable.” You cannot waste time trying to figure out where to put in efforts. Track your metrics t

Also read: Why companies should invest in People Analytics?

Follow up 

There’s no sense in having a call if you’re not going to follow up with how your employees take action after. Things come up, employees get sidetracked, and sometimes you need to step in to see how things are going. Whether it’s a follow-up email or a message sent on your communication channels, stay in touch. 

Your employee productivity will reflect in the way you engage with them and the culture you provide to always remain a leader who is in their circle. 

Also read: Virtual Onboarding: A New Reality

Don’t stop assessing your disciplines for things that could use more proficiency and be open to making necessary changes in the way you interact with your team, so there’s no time wasted. Stay up on business trends and be mindful of employee needs as they may adjust. Switching things up to make the most of team calls so everyone is contributing and growing collectively is a key factor to thrive. 

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