Know How To Make Remote Employee Check-Ins Effective

We are almost half-way through 2021, and in most countries employees are still working remotely. Remote working has become a norm in today’s world. Given the current scenario, it’s necessary that you have an effective employee check-in strategy in place. Essentially, employee performance check-ins are one-on-one conversations between managers and employees about their goals and objectives and their performance plans.

The check-ins help you gain an understanding of what your employees are working on and the issues they face from time to time. It will help you resolve it without having to wait for annual performance reviews.

Also Read: Tips To Manage Stress Of Remote Team

The basic process for conducting an employee performance check-in is that managers and employees typically meet for a few minutes and have a quick chat over the work that has been done over a particular period of time. Alternatively, it can also be carried out in the form of a structured questionnaire, which can then be followed up by a video chat. Effective managers use employee check-ins to gain insight into how their direct reports work, what works for them, and what needs to change. Employee check-ins require you immediately to acknowledge the issues addressed and act on them.

In this article, let’s find out about the best practices for employee check-ins. If you want to make the most of employee check-ins, there are a few areas you need to focus on.

Decide the Purpose

Always have a clear agenda for employee check-ins. Understand and communicate what is expected of your employees through these check-ins. Decide on their objectives and key results and agree on expected deliverables of your employees. Be clear and specific. The check-in form shouldn’t take more than 15 minutes for your employees to fill out.

Also Read: 4 Simple Tips To Recognize Remote Employees

Frequency Of The Check-Ins

It is important to have an employee check-in based on your organisational needs and business cycles. This frequency also depends on the department. For example, the engineering team might need an employee check-in every week because of the major weekly updates in the product, while the support team might need it once every two weeks. So depending on the performance cycles and the agendas of different teams, the frequency of employee check-ins also changes.

Give Them Feedback

Depending on the employee check-ins, managers understand and plan a few things about their employees. Give them feedback based on their check-ins on what behaviours they should continue to demonstrate and what behaviours should be modified so that they contribute to organisational success. Providing frequent feedback on this is vital.

Also Read: Importance of Continuous Feedback In The Post COVID Era

Employee Development Is The Priority

Track employee development and understand their areas of expertise. You can utilise this opportunity to understand where they need help and how as an organisation you can provide support for employee development. You can even encourage your employees to come up with an actionable plan for their development.


If you wish to know how we at Engagedly can help you manage your employees better, request for a demo.

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7 Video Conferencing Etiquettes For You To Follow

According to a recent research by Forbes, 80% of employees agree that video conferencing is the go-to method of communication among internal teams, and 84% agree that it is preferable over audio conferencing for communicating with external stakeholders.

With the transition that has happened over the past one and a half years, virtual meetings have become a common thing for all remote teams. From board meetings to Fun-Fridays, everything has gone virtual. Zoom, Skype, and Google Meet are some common tools on which we now spend hours collaborating with internal and external teams. Thus, video conferencing etiquettes have become important for the meetings to be professional and productive.

Here are seven common video conferencing etiquettes to follow.

1. Test Your Tech (Hardware & Software)

In this current era of remote working, almost everyone depends on technology for their day-to-day office work. The in-person all-hands and team meetings have transitioned to virtual remote meetings. Technical difficulties are a common occurrence. To make sure technical problems do not hinder your meetings, here are few things to check before you start:

  • Install the latest version of the videoconferencing software 
  • Keep your conferencing tool open before the meeting starts, as most of the tools will throw a series of pop-ups asking for different accesses
  • Keep your laptop charged or keep the charger handy
  • Check your laptop camera and test your video recording software if needed.
  • Test if your microphone is working
  • If you are presenting, keep your presentation ready

2. Be On Time

Virtually or otherwise, it goes without saying that being on time for meetings is important. So, video calls are no less official than in-person meetings at the office. Be on time or rather be ready a few minutes before the meeting. Utilize the grace period, and as mentioned in the above point, check your tech before the meeting starts. This will ensure that you have a smooth meeting with no technical glitches. Not only this, once you miss the start of the meeting, it is difficult to understand the context. Moreover, when you walk in late to a video meeting, it disturbs everyone else present in it. 

So being on time is one of the key aspects of virtual meetings. And it also shows that you value everyone’s time.

3. Mute yourself when not speaking

Working from home can be quite noisy at times with various background noises. Children playing in the other room, construction going on in the next lane, someone watching TV, kitchen noises, dogs barking, etc., are some common distractions. If you are not speaking, then get in the habit of muting yourself while on the call. It will prevent others on the call from hearing distracting background noises. Unmute yourself only when you are going to speak. If you are the speaker, then work on reducing or eliminating the background noises before the call starts.

Also mute any loud notifications on your device if you are the speaker of the video call.

Also Read: Do These 8 Things To Improve Employee Engagement

4. Dress Appropriately (At Least Bottom Up)

The need to get ready for office has become a redundant concept now. With everyone working remotely, employees need not follow a dress code anymore and work anyhow they want. But the scenario is slightly different if you are taking part in a video call. Get ready for a video call in the same way as if you are meeting someone in person. Brush or comb your hair, wear an ironed shirt or polo T-shirt, and be as presentable as possible. You not only dress for yourself but for the colleagues and clients you are connecting with.

5. Don’t Miss The Eye Contact

In a video conferencing call, many of us do the blunder of looking at the video instead of the camera. While we will say it is not wrong, looking on the screen makes you look distracted and not attentive. Instead, practice looking at the camera while on a video call. Put the webcam lens at eye level and look into it while you speak. This will give others the impression that you are maintaining eye contact continuously while on the call. This helps you establish a connection with your meeting attendees.

Also Read: How To Support Mental Health Of Your Remote Team

6. Don’t Multitask and Be Attentive

Stop working on other things or multitasking when you are on a video conferencing call. You will not only miss out on important things but it is also rude to do so. In a video meeting, it is very easy to understand when you are engaged in the meeting and when you are distracted doing something else. Behave in the same way as you would do in an in-person conversation and keep your other tasks on hold till the meeting gets over.

7. Lighting

Lighting plays an important role in a video call. Too little light and you will appear dark, and with too much light you will appear unnaturally white. There should be an optimal amount of light in the area from where you do your video call. To check lighting conditions log in before time and check the camera settings and its lighting. Adjust it till your face appears clear, natural, and non-grainy.


Want to know how Engagedly can help you with Employee Engagement? Request for a live demo!

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How To Support Mental Health Of Your Remote Team

The World Health Organization estimates that the global economy loses 1 trillion dollars per year of productivity because of anxiety and depression. Contrary to this, they found EVERY DOLLAR spent on treating mental health issues; the return is FOUR TIMES improved productivity and health.

The above numbers are not surprising, and the impact of mental health is real. In 2019, that is two years back, none of us could have imagined working from home continuously. The shift to remote working was sudden. While many adjusted to the new norm, for others it was difficult. Consequently, they suffered from isolation, anxiety, depression, stress, screen fatigue, burnout, etc. Employee well-being and mental health are now a top priority for all organizations as it affects employee engagement, retention, and productivity. 

6 Ways To Support Mental Health Of Your Remote Team

While in our previous articles we have highlighted the impact of work-life balance and a culture of appreciation on employees and their wellbeing. In this article we will focus on how organizations can support the mental health of their remote teams.

1. Leadership Support

Employee wellbeing initiatives cannot be effective without leaders actively supporting the cause. As leaders or managers, share your own struggles and stories of mental health issues. Make your employees feel it is ‘OK’ to speak about it. This will encourage your employees to speak up and reduce the stigma. Understanding how to support your employees’ well-being is important, but it’s just one piece of the puzzle when it comes to successfully managing a remote team. Remote leadership comes with other challenges as well, like understanding that your employees might have a harder time disconnecting from work, and that it’s not uncommon to feel lonely and isolated from colleagues.

Also Read: Leadership In Times Of Crisis : How To Lead Efficiently

2. Conduct Employee Training Sessions

In a survey by the U.S. National Comorbidity, 18% of employed individuals with ages between 15 to 54 experienced symptoms of mental health issues. Mental Health issues are not always easy to identify, unlike physical health issues. It’s difficult to identify the signs of anxiety, depression, isolation, burnout, stress, etc. easily. Often they go unnoticed. And as a result, your employee’s productivity goes spiralling down with no one knowing the actual reason behind it. 

Also Read: How Performance Management Has Changed In 2021?

To prevent this, conduct virtual training sessions with your remote employees on mental health. With so many video conferencing tools such as FaceTime, Google Meet, Skype, and Zoom it should be easy to organize one. The key focus of these sessions should focus on identifying mental health issues and preventing stress and burnout. Onboard shrink or mental health experts with whom the employees can connect on a one-on-one session virtually. 

This will help you create an engaged and a productive workforce who are cognizant of their mental wellbeing.

3. Communication & Check-In With Your Team Frequently

Communication is the key through any crisis! The amount of communication that an employee used to have with their colleagues reduced drastically, be it work-related or socializing. Not only this, but they are also in the constant fear of missing out on information from the organization. This has added to the stress and anxiety of the employees.

Communicate with your remote employees often. Have a one-on-one’s over a video call or just ping them on official chat to know their wellbeing and if they need help. With Engagedly’s inbuilt survey feature, create and assign simple surveys for your employees to measure employee engagement, employee motivation, and employee happiness quotient. Besides that, keep them in loop about organization-related information, policy changes or rule changes. As a manager, ensure that your employees have all the tools in hand for communication and collaboration to be seamless. Some common tools which they can have access to are:

  • Asana, Basecamp, and Trello for Project Management
  • Engagedly, Lattice, 15Five for real-time performance management, feedback, rewards, and goal setting
  • Slack, Google Meet, and Skype for communication and easy collaboration

Effectively communicating with your employees will not only reduce their stress and anxiety, but will also help them be more productive and engaged at work. 

4. Benefits and Perks 

Organizations often develop health policies that give importance to physical health and tend to ignore mental health issues. In the current scenario, where mental health has become a matter of concern for all, developing a holistic employee wellbeing policy is the need of the hour.

Establish and offer Employee Assistance Programs (EAP) to your employees. According to a poll by SHRM, 91% of organizations have EAP as a part of their employee benefits, but most of them go under-used. The aim of these programs is to find solutions to employee’s work-related or personal problems that might affect work and productivity. Let your employees know what EAP offers so that they can know the benefits and use them whenever necessary.

Also Read: 5 Employee Appreciation Ideas For Your Remote Team

5. Organize Virtual Team-Building Activities

The weekly ‘Fun-Fridays’, team lunches, water-cooler breaks or a casual chit-chat with colleagues is not possible anymore. But these casual or planned team-building activities are necessary to build a cohesive team. As a manager, plan team-building activities for your remote teams. Conduct quizzes, book clubs, trivia, virtual team lunches or ask your employees to share their childhood photos or workspace photos. Team-building activities help in generating a sense of trust among your employees and increase collaboration. Although connected digitally, they still get a sense of being in the office, and it helps them take their mind off from work. It also reduces the feeling of isolation and reduces stress and anxiety.

Encourage your employees to have virtual water-cooler breaks and meet with their peers.

6. Physical Wellbeing Of Remote Employees

While addressing mental health issues is important, it is necessary to pay attention to physical wellbeing too. We cannot undermine its impact on mental health. Working from home has altered our habits to a large extent. For many of us, we confined our workstations to beds or couches with little or no movement throughout the day. Further, the flexible working schedule has blurred the lines between personal and office time. As a result, it has resulted in untimely breaks, unnatural sleeping patterns, irregular eating habits, etc. This has resulted in obesity and fatigue. Companies can play a big part in making sure that their employees are physically fit. Some of those initiatives can be:

  • Setting up of an ergonomically friendly workspace
  • Organizing virtual yoga and exercise classes
  • Reimbursement for fitness equipments
  • Gamification for calories burnt
  • Encourage your employees to take breaks for physical workout
Also Read: 7 Common Goal Setting Mistakes Managers Should Avoid

Needless to say, the list of ways in which you can support your employees doesn’t end here. Organizations can come with their own ways to support employees. Do you have something else in mind? Let us know in the comments.


Want to know how Engagedly can help you manage your remote teams better? Then request for a live demo.

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3 Simple Tips To Manage Your Remote Team

Everyone has been working remotely for some time now, and it has become the new norm globally. While some managers and leaders got adjusted to the new ways of managing their remote workforce, some are still facing challenges.

Also Read: Tips To Manage Stress Of Your Remote Team

The most challenging part for managers is when it comes to tracking progress and reviewing their remote employees. And if it is the annual or half-yearly performance review season, the managers need to give effective and unbiased reviews.

Here are a few tips which could help review your remote employees better.

Know Your Employees

Knowing your remote employees and building trust with them is crucial. It is often underrated, but it cannot be ignored. While we understand it may not be humanly possible for managers with larger teams to know everyone personally, but where there is a will, there is a way. 

One way to know your employees is by having frequent one on ones with them. Having a regular two-way regular conversation with your employees builds a sense of trust and respect. They are more comfortable talking about their work.

Also Read: Know How To Make Your Employee Feedback Work

Not only this, these conversations help managers to understand the strengths and weaknesses of the team members. It helps them to perform as a cohesive team, and set team and individual goals aligned to organizational goals.

Measure And Track Progress 

When employees are working remotely or working from home, it is important to track their progress. It helps them stay focused, engaged and prevents them from falling back. The simplest way to do this is to set SMART goals for your employees. We at Engagedly use OKRs (Objectives and Key Results) to set our SMART goals. This approach is one of the most effective and popular approaches to goal setting. It allows everyone to set stretchable, short-term, agile goals.

Want to know more about OKRs? Download the white paper.

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No matter which goal-setting approach you follow, it is important to know how to measure your progress on those goals. Most of the performance management software available in the market comes with a goal-setting module. When goals are set using a software, it increases transparency and trackability.

Use A Performance Management Software

Though it seems easier to review a team that is traditionally working at an office than a remote team, both come with their own set of challenges. As a manager, it is your responsibility to monitor and review the performance of your remote team without any biases. But often, managerial decisions are clouded by recency bias, inaccurate performance data, etc. You can easily overcome the above issues by using a performance management software.

Also Read: How Performance Management Has Changed In 2021?

A performance management software does not magically solve all your remote performance review issues. It is important to utilize features like performance cycles, timely reviews, competencies, feedback, and OKRs to make it work for your team. We recommend that managers track their employees’ goals regularly and come up with solutions to improve them. Have frequent one-on-one meetings and regular feedback so that employees are engaged and are on the right track.

Giving regular feedback and having frequent discussions with your team members makes reviewing their performance easy even though they are working remotely.


Is your organization planning to invest in a performance management software? Then request for a live demo.

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4 Leadership Skills to Improve in a Hybrid Work Environment

A special edition on Leadership Skills written by Engagedly’s President and Co-Founder Srikant Chellappa.

COVID-19 changed many employees’ interests and overall perspectives on work. Some of them will be eager to return to the office, while others will prefer to work from home to avoid interruptions and time wasting commutes. Transforming your workplace to accommodate their needs is great, but you also need to enhance your leadership skills because they will also help your team stay engaged. Here are a few skills to consider:

Communication

Working from home may cause people to feel excluded from business decisions. Frequently communicating with your team by making weekly or daily updates to your company’s operations and working policies can ensure they are still informed about what’s going on even if they are not in the office. As more alignment and collaboration between people occur, transparent communication will be especially important to make sure both remote and in-person teams are aware about the tasks that need to be completed.

Care

In addition to communicating more often, you also need to invest in the wellbeing of your employees. Returning to the office can be distracting if people got used to working alone. Offering wellness programming like yoga, meditation, or coaching can help them take their minds off those distractions as they readjust to working around other people.

Also Read: Employee Wellbeing Trends For 2021

Appreciation and Recognition

Being more appreciative and acknowledging your employees for their work. Doing it publicly using a platform like Engagedly (I am biased here), can be highly motivating. Employers who do not express value for their employees will experience a high turnover rate. Now that businesses are starting to hire again and willing to allow remote work, it will be easier for employees to quit their jobs if their managers fail to recognize them for their accomplishments.

Also Read: Recognition At Work: The Virtual Edition

Flexibility

It will take a  long time before things start to feel normal again; people will still feel uncomfortable in crowded spaces and thus opt for a hybrid work environment, while many may continue to work remote. Being flexible not only means allowing people who feel most comfortable working from home to do so, but it also means giving them the resources to complete tasks if they need it. For instance, if they need a noise cancelling headset at home or need more time to work on an assignment because they were occupied with taking care of their children, you must be willing to provide them with those requests so they have the resources to be successful at their work.

If there is one important lesson that emerged from this pandemic, its how to be more human-centered. Many articles about returning to the office post COVID-19 focus on transforming the physical structure of the workplace but very few discuss why leaders also need to transform their leadership styles to help employees reintegrate into this new setting.


Want to know how Engagedly can improve collaboration of your remote team? Then request for a live demo.

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5 Employee Appreciation Ideas For Your Remote Team

“Rob, you did a great job! Your presentation is insightful and will help us on our future projects.” 

Who does not love appreciation for their work? Positive feedback like this will keep your employees motivated and encouraged. It helps them to take pride in what they do and take ownership of their work. Additionally, it improves the productivity of employees and keeps them engaged. William James, an American psychologist and philosopher, rightly concluded that the deepest principle in human nature is the craving to be appreciated.

In 1995, Dr. Bob Nelson introduced the first Friday of March as ‘Employee Appreciation Day’. He emphasized the importance of boosting employee morale and satisfaction for organizational success. It serves as a great initiative to appreciate employees for their hard work and strengthen the employer-employee relationship. With all the unprecedented changes since last year, employee appreciation has gained importance now more than ever. As per research in HR Resource Executive, 64% of employees feel that employee appreciation is more important while working remotely.

Also Read: Performance Management Gone Virtual And More Progressive

But with organizations working remotely or in a hybrid model along with the norms of social distancing, a pat on the back would not be possible anymore. Organizations need to adapt to newer processes for appreciating their employees. Here are five simple ways to appreciate your employees virtually and have the same impact on them.

Instant Appreciation

Employee appreciation is effective when done on the spot and on time. Currently, when employees are still working remotely, it is important to keep track of their wins. At times, it is the instant show of gratitude that makes all the difference. When you spot someone going beyond their call of duty, appreciate them immediately.

Using real-time performance management software such as Engagedly or business communication platforms such as Slack, you can appreciate your employees from anywhere and at any time.

Set Up Remote Workspace

Working from home can be exhaustive and overwhelming at times. In a physical office setup, workstations have an ergonomic design. It helps employees to work comfortably without any physical or psychological stress. However, we cannot say the same for a work from home setup. Invest in your employee’s workspace set up so that they work in an ergonomically friendly environment. It will make your employees feel that they are important to the company. Additionally, it will let them know that the organization cares about them beyond their work.

Also Read: Remote Onboarding : Essentials To Know

Peer-to-Peer Recognition

According to a survey by SHRM/Globoforce, 41% of organizations have seen an increase in customer satisfaction, which uses peer-to-peer recognition.

Getting recognition from managers is one thing, but employees love it when colleagues appreciate them. Implement and promote peer-to-peer employee appreciation programs. Encourage your remote employees to appreciate and praise each other’s hard work. Invest in a performance management software that will support peer-to-peer recognition in the form of praises or 360 degree feedback. But in the absence of a software in your organization, peers can praise each other through emails or chats.

It creates a great bond among your employees and reduces the cut-throat competition.

Invest In Virtual Wellness Program

As per a recent research in Harvard Business Review, employers who invested in the well being of their employees saw three times the return of their money spent.

Employee health is known to have a direct impact on productivity. The fear of COVID and its newer strains has affected the mental and physical health of the employees. According to recent reports, employees working remotely have reported increased levels of stress and anxiety. So no other way of employee appreciation would be as useful as organizations investing in employee wellness. Here are some ways to take care of your remote employees:

  • Offer virtual yoga or gym classes
  • Awareness sessions on mental wellbeing
  • Access to online doctor consultation platforms
  • Sponsor medical insurance for all your employees.

Also Read: Understanding Employee Well Being In 2021

Continuous Employee Development

One of the major reasons why most employees leave is that they don’t find any room for professional growth. Encourage your employees to cross-skill and up-skill themselves. Give them access to online training academies such as Coursera, Udemy, edX, etc. Have frequent one-on-ones to understand their personal development and growth plans and align them with organizational goals. Track their progress from time to time so that they don’t fall off the track.

When employees are allowed to cross-skill and up-skill themselves, they get a reason to stay in the same organization and explore themselves.

Have you appreciated your remote employees yet? 


Want to know how Engagedly can help you with implementing employee appreciation program? Then request for a live demo

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5 Reasons Why Weekly Check-Ins Are Important For Your Remote Team

What most managers do not realize is that with the changing work culture, it is important to monitor the employee’s progress and help them with the roadblocks they face from time to time.

Employee check-ins are a great way for managers to gain a clear understanding of their employees. They help you improve your organization’s overall productivity by enabling managers and team members to frequently discuss any questions, concerns, or ideas they have. In the current scenario, where most organizations are still functioning remotely, the importance of weekly check-ins cannot be denied. It will not only help everyone stay updated but will also keep the employees engaged.

Also Read: Want To Measure Employee Engagement? Here’s How

Here’s how having a culture of frequent check-ins at your company, can help you increase overall productivity.

Establishes Communication Channel

Having frequent employee check-ins allows you to communicate with your employees frequently and get a proper understanding of their current work. This also makes employees feel that they have a safe place to share their concerns as well as discuss their ideas. Keeping an open line of communication between managers and employees boosts morale and fosters positive relationships.

Also Read: Awkward Post Review Conversations? We Have Your Back

Builds Trust And Support

Communication is the key to establishing trust between employees and managers. Having weekly employee check-ins allows you to build that rapport with your team members. Encourage employees to come to you with questions, ideas, and concerns so that they understand that you genuinely want to support them.

Instills Sense Of Responsibility

Having healthy work discussions from time to time through weekly check-ins leaves no scope for employees to procrastinate. This practice helps them understand and stay current with what the organization expects of them. It helps in reinforcing good behavioural patterns in employees and make them stay away from bad practices.

Also Read: 5 Best Practices For One On One Meetings

Increases Productivity

Having weekly check-ins for your remote employees allows you to fix potential issues before they escalate. It is easy to correct any employee performance issues quickly and enhance employee performance that contributes to an increase in productivity. Employees tend to feel valued and included when their work is validated and approved by their managers. Employee check-ins allow you, as a manager, to motivate your employees to feel validated and heard that in turn results in improved performance and improved productivity.

Leadership And Problem Solving Skills

Having frequent discussions with different levels of employees helps you improve your leadership skills and helps the employees improve their problem-solving skills. This practice is a great way to understand the nature of work and predict any roadblocks and fix them beforehand.


Want to know how Engagedly can help you with your weekly check-ins? Then request for a live demo

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5 Virtual Office Celebration Ideas This Holiday Season

The year 2020 is coming to an end, and it is time for office parties. This year has not turned out exactly how everyone had wished. It has been a year of uncertainty and unprecedented changes with the presence of COVID19. Businesses changed the way they work, and employees shifted to working remotely. While the year may not have been as everyone expected, it can surely end on a high note.

A typical office party, unlike last year, may not be on the cards this time. But thanks to technology, organizations can still conduct a virtual office party. It helps employees to reduce their stress, reduce disengagement, and start the new year with zeal. Moreover, it will also help your employees know that you appreciate them and want them to stay with your organization.

Also Read: 5 Reasons Why You Need A Performance Management Software

Here are five simple virtual celebration ideas for this holiday season that will help your team bond remotely.

A Meet With Close Ones

Celebrations and holidays are incomplete without friends and family. Divide your team into small groups of five or six and invite them with their spouses, children, partners, and pets in the virtual happy hour. It will give everyone a chance to meet each other’s loved ones and know them better. Moreover, it also helps employees to connect at an informal level and improve their bond with each other. Otherwise, remote working has restricted a “business only” connection between the employees. It was not the case when people were working out of the physical workspace.

Online Meal

There’s no better way to connect with your peers and employees than sharing a meal together. In the current scenario, many organizations are still working remotely, and many countries have strict norms for social distancing. But a team lunch or dinner celebration is still possible. Yes, you heard it right! Companies like Amazon have initiated informal luncheons and cocktail parties for employees.

Book and schedule a suitable time slot of forty minutes to one hour on your team’s calendar for having the celebratory meal. Everyone can connect over a video call at the scheduled time and have their meal together. You can give them a chance to showcase their culinary skills by letting them bring in their own food. Alternatively, you can even get the meals delivered to their doorstep from nearby restaurants. It will help everyone to bond, especially the ones who joined the organization virtually.

Also Read: Virtual Onboarding: A New Reality

Play An Online Game

Online games are a great way to get your office party started and your employees to bond. Board games are still a favorite among many, and they help in refreshing the mind and boost productivity. Board games like Chess, Checkers, and Scrabbles improve the thinking capacity of individuals. As a result, it leads to creativity and the generation of new ideas. Many online applications such as ‘Tabletopia,’ ‘Vassal,’ ‘Board Game Arena,’ and ‘Dicebreaker’ have online libraries and stimulations where employees can play with each other on their browsers.

Other online games such as UNO, BINGO, Pictionary, and charades are some great options too.

Annual Virtual Award Ceremony

As per a recent study, 69% of employees would have worked harder if they received appreciation for their efforts.

Awards and recognition motivate employees more than anything else. When employees receive rewards, recognition, or praise for their contribution, they feel valued. It makes them feel good and inspires them to continue to work harder. In this era of remote working, it is essential that your employees stay motivated and engaged at all times. So a year-end virtual award ceremony will motivate your employees for the year 2021. Some of the ways how you can recognize and reward your employees in the annual virtual award ceremony are:

– Give them awards digitally
– A call out for all those who performed exceedingly
– Gift cards for all the rewardees
– Announce names on company social media accounts
– Praise using a Real-Time Performance Management Software

You can choose to be creative to reward your employees and add some new and innovative categories for recognition and rewards. It will increase the probability of maximum people getting rewarded.

Also Read: Employee Rewards And Recognition For An Engaged Workforce

Gifts

Holidays are gifting seasons, and everyone loves getting one. Get gifts packaged and delivered to your team at their doorstep. Make sure they keep them wrapped and open them together during the virtual celebration. Depending on the budget, the gifts can be something as simple as a coffee mug or chocolates. You can also send them office goodies or party bags.

You can also organize a Secret Santa where team members give gifts to each other. It is an exciting activity for everyone to guess from whom they have received the gifts.

 


Do you want to know how Engagedly can help you improve Employee Engagement? Then request a live demo.

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Tips To Manage Stress Of Your Remote Team

Over the past year, more than half of the global working population shifted to remote working due to COVID19. It has been quite some time now that teams have been working remotely and getting adjusted to the new normal. It has proved to be beneficial not only to the employees but also to the organizations. For organizations, it helped them in reducing the costs and recruiting employees globally. And, for employees, it allowed them to work flexibly. Remote working has a lot of benefits, but it comes with its own set of challenges. One of the major challenges faced by remote employees is that they suffer from anxiety and stress, which affects their mental and physical health. It results in disengagement and affects their productivity, which in turn affects the success of the organization.

Also Read: Employee Recognition and Rewards During COVID19

Let us look at some of the common causes of stress and anxiety among remote employees:

– Lack of Social Interaction: When working from home, one might be disconnected from others for long hours. It can lead to loneliness and isolation, and have a negative impact on employee productivity and mental health

– Work / Life Balance: Employees unknowingly put in extra screen hours while working from home as there is no specific demarcation between work hours and non-work hours

– Too Many Distractions: While working from home, employees can get easily disengaged as there are too many distraction

Here are some tips for you which will help you manage your stress and that of your remote team.

Establish A Routine

Establish a clear and well-defined routine for yourself that will help you create a synergy between work and life. Decide on an appropriate start and end time for your work hours and stick to it. In-between your work hours, set apart some time to take breaks or interact with your peers to get your mind off from work. In addition to creating a work schedule, it is also recommended to design a schedule to include reading, exercise, and self-care in your daily routine.

Having a well-established schedule prevents employees from overworking and hence avoiding burnout.

Also Read: Employee Engagement Software To Help Enhance Productivity

Connect With Your Team Frequently

Connect with your employees on a weekly or bi-weekly basis depending on the need, to track their progress and share updates with them. Share with your team members all the rules and policy changes of the organization from time to time. It reduces uncertainty about the future and helps in reducing any possible anxiety.

As a manager, schedule one-on-one meetings over video conferencing tools with each member of your team to hear out their concerns. When communication takes place over a video call, it is easier to understand them as it sets a personal connection.

Frequent check-in with your employees keeps them engaged, reduces their stress, and they feel more connected to the organization.

Virtual Meditation And Yoga Classes

Yoga and meditation are known to reduce stress and calm the mind. Organize virtual yoga/meditation classes for your employees before or after work hours. With so many video conferencing tools such as Zoom, FaceTime, Google Meet, and Skype, it should be very simple to organize one easily. Reduce stress and produce a calming effect on the mind and body by encouraging your employees to practice breathing exercises whenever possible.

Also Read: How To Curb Digital Distractions

Team-Building Activity, But A Virtual One

Team building activities help employees to work better as a cohesive team. But in the current scenario, traditional team-building practices are not feasible anymore. So, plan and organize virtual team-building activities that will help in building a strong team culture. Meet over virtual lunches or conduct activities such as quiz sessions or a virtual book club. These activities will help in building a sense of trust among your team members and will keep them engaged. Moreover, these activities help employees to take some time off from work and reduce stress.

Empathize With Your Employees

Remote work is still a relatively new concept for most employees, so it can be overwhelming for them at times. Acknowledge and empathize with their struggles and anxiety so that they can stay engaged and productive for a longer period of time. Ask them simple questions such as, “Are you managing well so far in the remote work situation?” or ” Do you need any help to make your remote work experience better?”. Listen to their concerns and responses and find a solution. At times just talking and empathizing with your employees about their stress and anxiety can help a lot. Formalize and document the responses with the help of employee survey tools.

Engagedly’s inbuilt survey feature allows you to create and assign simple surveys to measure employee engagement, employee motivation, and employee happiness.

Also Read: Employee Burnout: What You Need To Know About It

Identify High Productive Hours

According to research on ultradian rhythms, the human body follows a cycle that affects how productive they are. They go through a cycle of 90-120 minutes, where they go from a productive peak to an unproductive trough. 

Encourage your employees to identify their highly productive hours and schedule their most important work during those hours. During high productive hours, the human body is more active, focused, and more engaged at whatever it does. It helps employees to improve their intensity of focus and produce better results. The routine and less important work can be scheduled for low productive hours when the body is not as focused and engaged. It helps employees to improve their intensity of focus and produce better results.


Do you want to know how Engagedly can help you with Employee Engagement? Then request for a live demo.

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Tips To Improve Productivity As A Remote Worker

When it comes to work, we all know that there isn’t any better feeling than accomplishing all the things you have on your plate. With the current remote working situation, it is understandable that you might not  always feel pumped up to work and accomplish the tasks assigned to you.

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A Guide To Manage Your Remote Employees

The COVID-19 pandemic has completely limited our workspace to our homes. Globally, managers and leaders are suddenly finding themselves managing remote teams who are working from locations all over the world. This has created challenges for managers, including those from the HR industry. In this article, we have shared some tips on how to manage your remote team.

Setting Up Remote Work Space

Whenever a new employee joins the organization, the manager works on setting up the workspace, which includes assigning desks, providing laptops or desktops, and other important job-oriented necessities. Similarly, when employees are working from home, they need proper tools and applications to make their work easy. Employees should be able to collaborate and interact with each other easily with the help of these tools. Some of the tools which employees can be given access to, are:

  • Engagedly: A real time performance management software to manage goals, performance reviews, rewards and recognition, and feedback
  • Slack / Zoom / Google Meet: To communicate with each other easily
  • Trello / Basecamp / Asana: For project management

These tools will help in improving employee engagement and productivity for remote employees.

Frequent One-on-Ones

Ensure to engage with your remote employees on a daily or weekly basis. Use emails, Instant Messaging, or Video Conferencing tools to communicate with your employees. As a manager, interact with them to know whether they need any support with their remote working. Keep them informed with all the rules and policy changes of the organization. 

Also Read: Know How To Conduct One-On-One Meetings Effectively

Video Conferencing

Conduct your weekly team meetings face-to-face over video conferencing tools, instead of conducting it over a call. As per the Harvard Business Review, when employees connect over a video conference, they feel more engaged and motivated. It sets a personal connection with the teammates, and everyone gets an in-office feeling, although working remotely. Tools such as Zoom, Google Meet, Slack, or Skype can be used for the meetings.

Recognize Success

Employee reward and recognition helps in improving employee engagement, productivity, and lowers the turnover rate. With everyone working from home, it is very common for employees to feel disengaged from time to time. As a manager of a remote team, appreciate and recognize your remote employees whenever possible. It is the best way to keep them engaged and motivated. Since traditional appreciation methods are ineffective in the present circumstances, you can do the following instead:

  • Feature employees on the organization website
  • Gamify your employee’s achievements
  • Invest in performance management software that supports rewards and recognition functionality

Also Read: Employee Recognition & Rewards During COVID-19

Team Activities

Organize virtual team-building activities to motivate and engage your remote employees. Team building activities give all the employees a chance to engage and bond with each other. These activities help in building a human connection and trust irrespective of the physical distance. Activities such as a virtual book club, a quiz session, or facts sharing session can be conducted to involve and engage your employees. Make the team activities engaging so that your employees take part in them and not refrain from doing so.

Prevent Meeting Overload

Although connecting regularly or frequent check-in with your employees is recommended while managing a remote team, be careful not to overdo it. Holding too many meetings or check-ins will end up disturbing your team’s productivity instead of improving it. Schedule meetings before-hand and keep them short, preferably under 20 minutes. Group calls should be planned once or twice a week and not more than that. If the meeting is completely unavoidable, try to include small games in your meetings, which reduces the stress of your employees and makes it more interactive.

We at Engagedly value employee engagement and satisfaction, so we include games like ice-breaker challenges in our weekly meetings.

Also Read: Wondering How To Set OKRs for the Engineering Team?

Be Flexible

As everyone is still getting adjusted to the new normal, give your team a certain degree of flexibility to work. Focus on whether the work gets done on schedule instead of stressing on the number of hours they punch or the time of the day when they work. Allow them to take a day off from work if they request one. Some time off from work will reduce employee burn-out, stress and anxiety which in turn, will improve employee engagement and productivity.

Find out more about Engagedly’s Real Time Performance Management Software by requesting for a free demo!


Engagedly is offering a suite of products part of its Remote Work Toolkit free to any organisation, until Sept 30th, 2020. 

The Coronavirus has affected the way we work today and for months to come. Unprecedented events require unprecedented measures. We at Engagedly believe it is our responsibility as socially conscious corporate citizens to help equip organisations with additional tools and resources during this time of crisis.


Get in touch with us to know more about the free remote working tool-kit. 

Things To Consider When Recognizing Remote Employees

COVID- 19 has changed the way we do business. We need to find ways to keep our remote workforce engaged and happy now, more than ever. The pandemic is making companies mandate working from home for their workforce.

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Create a Positive Company Culture For Your Remote Employees

In the past decade, we have discussed enough about how to build a positive work culture in various workplaces. The core aspect still holds true. But now, we’ve to concentrate more on how to amp up the company culture for remote workers.

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A Guide to Stay Productive While Working Remotely

[vc_row][vc_column][vc_column_text uncode_shortcode_id=”776603″]The whole idea of working from home is great, if it’s taken up voluntarily. Because then you know what you are signing up for and if you wish to, you can just decide to opt out of it and start working from office instead.

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Employee Rewards And Recognition For Remote Employees

In a traditional office environment, it is easier for managers to make their employees feel valued because it is easier to keep lines of communication open. Managers and direct reports tend to interact with each other on a daily basis. However, a study says that remote workers feel undervalued and under-appreciated when compared to their traditional-working peers.

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