6 Most Important Takeaways From 20 of the Biggest Productivity Studies

When it comes to productivity levels, most people have their ups and downs. And that’s completely normal. Especially when we take into account the fact that productivity is hugely impacted by a variety of factors like internal motivation and digital adoption.

However, it is also true that organizational success hugely depends on employee efficiency and engagement.

Survey data shows that the annual cost of low productivity adds up to a whopping $1.8 trillion a year. Knowing this, it quickly becomes evident that boosting performance is a must for any company looking to thrive.

Are you a small business owner or manager looking to support your team and help them do better work? This article looks at some of the biggest productivity studies and surveys, giving you data-based takeaways to build effective strategies for increasing output quantity and quality.

Employee Well-Being = Thriving Company Performance

Results of Employee wellbeing

One of the most important things you must understand about improving productivity levels is that it’s directly related to your employees’ well-being.

In fact, a survey from the Great Place To Work® Institute revealed that organizations whose employees are happy tend to perform more than three times better than their competitors.

But even if your goals don’t include tripling your revenue or stock market value, investing in employee experience genuinely pays off.

According to Gallup, people who are thriving outperform colleagues who are struggling or suffering. In fact, when your workers are miserable (even when they display high engagement rates at work), it is significantly more likely that your team will experience burnout. They’ll inevitably worry, stress, and report feelings of sadness and anger.

Of course, managers and business owners can’t (and shouldn’t) attempt to fix their employees’ personal lives. However, according to the biggest productivity studies, there is a lot that leaders can do to support workers to improve their well-being and boost their efficacy.

Also read: The Complete Guide To Employee Health And Wellbeing Strategy

Physical and Mental Health Must Come First

According to a 2019 scientific report, meaningful increases in employee well-being yield, on average, a 10% productivity increase. So, to boost employee productivity, pay attention to your team’s health and happiness.

  • Productivity studies show that people who get 5 to 6 hours of sleep achieve 19% lower productivity levels than those who get the recommended 7 to 8 hours per night.
  • Nutrition can also be impactful. The consensus is that both blood sugar and micronutrient levels affect efficiency, showing just how important it is for your team to take breakfast and lunch seriously and choose whole, micronutrient-rich foods instead of eating takeout at their desk.
  • In a recent study, HBR revealed that physical activity leads to better sleep quality, higher energy levels, and improved task focus. And seeing how these factors significantly impact job performance and creativity, it’s easy to see there’s a link.
  • Mental health also has tremendous implications for organizational productivity. A 2022 critical review of available literature found clear evidence that poor mental health (manifested as depression or anxiety) is directly correlated with lost productivity.

There are many different ways of helping your team achieve maximum health. You could focus on providing healthy office snacks. Or you could organize team-building activities that promote movement — paddleboarding is a great workout, for example. And the best thing is that by doing any of these things, you can influence your workforce to take better care of themselves without making it feel like a chore.

Also read: Wellbeing At Work – The Remote Edition [Infographic]

Flexibility Is the Name of the Game

work flexibility

The State of Remote Work 2022 report from OwlLabs is one of the more recent productivity studies revealing that flexibility is one of the key contributors to better work performance.

According to the research, 62% of people feel more productive when working from home. The location allows them to: 

  • focus better
  • be more creative
  • perform tasks independently and without distractions
  • meet their deadlines
  • achieve personal and professional growth

But flexibility is not just about staying home and doing loads of laundry between Zoom meetings. 

An increasing number of young professionals are interested in exploring new flexible work modes. For instance, a recent survey discovered that 53% of Americans would be interested in taking a workcation — that is, to work from a holiday location.

The great news is that this is a relatively easy concession to make. Primarily, this is thanks to the wide availability of both hybrid business tools. Plus, international travel doesn’t have to be painfully expensive anymore either — you can now use tools like Google Flights to find cheap tickets

So, if you can support your employees in making their dream of living in Italy for a summer come true, why not do it? After all, data from the biggest productivity studies shows that happy people make for productive employees. So that’s a win-win.

Experiments Show That Less May Be More

Finally, when it comes to helping employees thrive, it’s essential to remember that working a lot doesn’t necessarily equal getting a lot done.

In fact, the 2023 report from 4 Day Week Global revealed that out of the 2,900 UK workers surveyed: 

  • 39% felt less stressed.
  • 71% had reduced levels of burnout.
  • 54% saw improvements in their work-life balance.
  • Company revenue rose, on average, by 1.4%.

These findings show that policies such as mandatory PTO or even just encouraging your team to use their vacation time can positively affect performance. 

In a recent article, HBR pointed out that just ten extra hours of time off improved employee year-end performance by 8%. Moreover, workers who used all their vacation time were more likely to get a promotion and less likely to quit their jobs.

Also read: Employee Happiness: 12 Ways To Keep Employees Happy

Embracing Technology Is More Than Just Being Trendy

Embracing Technology

In a world where new software solutions pop up daily, the idea of using technology to boost productivity may seem gimmicky. Because, yes, a new tool could improve a team’s output by 10% or 15%. But when there’s a steep learning curve involved, it can seem like the gains are not worth the effort.

Nonetheless, if you look at one of the biggest studies about tech and AI, you’ll find that these tools hold a lot of potential for improving productivity.

In fact, the Opportunities of Artificial Intelligence report published in 2020 found that one of the primary anticipated impacts of AI would be a 37% increase in labor productivity by 2035. Moreover, the implementation of AI and ML in organizations would drive innovation and growth. And contrary to naysayers’ beliefs, it would also create new jobs (instead of robots taking them over from humans).

So, what does this mean for leaders trying to support their employees in boosting productivity levels? The main takeaway is that future-oriented organizations must make it their mission to discover and use helpful tools to support their (human) workers in achieving exceptional results.

And the great thing is that there are numerous small and easy-to-implement ways to employ tech to drive productivity. From consulting interactive informational resources like the stocks chart from MarketBeat to signing up for services like Setapp, teams can make impressive wins. But only as long as they are prepared to adopt new tech in their pursuit of improving work outcomes and companywide performance.

Workplace Design Matters

Finally, when it comes to some of the most important takeaways from the biggest productivity studies, it’s important to mention that science has shown that work environments directly influence productivity levels.

In other words, the thousands of YouTube videos showing influencers sharing their work desk setups aren’t just a passing trend. Rather, they reflect the scientific fact that well-designed environments support good work.

  • For instance, setting the office thermostat to the right temperature could be the key to boosting productivity and minimizing errors. In fact, some productivity studies found that the ideal work conditions are in temperatures ranging from 68 to 86 degrees, with humidity levels between 20% and 60%.
  • Similarly impressive is the fact that air quality affects employees’ cognitive capacities. Poor ventilation and high levels of PM2.5 pollution slowed response times for workers and reduced their accuracy.
  • Improving environmental lighting quality is also an effective way to affect employees’ efficiency and well-being, according to a 2019 analysis.
  • And, of course, it’s also worth mentioning that some design choices — like adding plants to office spaces — don’t directly affect productivity. Nonetheless, they can lower people’s stress levels, which makes it easier to do efficient work by improving focus, boosting energy levels, heightening creativity, and lifting mood.
Also read: How to Build and Sustain Company Culture in a Hybrid Work Environment?

Conclusion

If you’ve decided to try and improve employee productivity using strategies derived from the biggest productivity studies, you’re on the right path. 

However, you must remember not to expect huge improvements. Because, yes, big productivity gains can be a good thing. But, as was the case during the pandemic, they can also be the side-effect of an unhealthy relationship with work, such as a poor work-life balance or presenteeism.

So, to guarantee that the gains your team makes stay consistent, aim for small headways. Yes, a 1% boost in productivity may not sound impressive. However, if it’s maintained over a 10-year period, it will be much better for your business than a temporary uptick followed by a crash.

While a lack of human connection may not be a factor AI can ever learn to overcome, there are solutions to ensure AI can surmount its current limitations in the career space. This includes using diverse and representative training data to limit biases and create a fairer and more inclusive candidate experience, and continuously monitoring and evaluating AI algorithms.

 



Frequently Asked Questions

Q1. What are the key points of employee productivity?

Ans. The key points of productivity include effective time management, goal clarity, task prioritization, continuous learning, and leveraging technology. Maintaining a healthy work-life balance and fostering a positive work environment also play vital roles in enhancing overall productivity.

Q2. Why is it important to study productivity?

Ans. Studying productivity is crucial as it enables individuals and businesses to optimize their time, resources, and efforts. By understanding productivity techniques, one can achieve more in less time, enhance efficiency, and achieve both personal and professional goals effectively.

Q3. What are the main factors that affect employee productivity?

Ans. The main factors influencing employee productivity include workplace environment, clear communication, task delegation, skill development, work-life balance, and job satisfaction. Addressing these factors positively can lead to improved employee engagement and overall organizational productivity.

 


Author: Natasha

Natasha-guest-post-writer

Natasha is a lady of a keyboard and one hell of a geek. She has been working for, and collaborating with, individual clients and companies of all sizes for more than a decade. Natasha specializes in writing about design, branding, digital marketing, and business growth. She is also addicted to art in all its forms and grilled tofu.


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5 Tips to Boost Your Small Business’ Productivity

It’s no secret that improving employee productivity is crucial to a small business’ success, in fact for all businesses. But for small businesses, it can often be challenging to make the right changes to improve efficiencies and increase profits. So how do you balance productivity with cost-effectiveness and maximize results?

Small businesses have several options for getting more done faster and cheaper. But suppose you want to see real, measurable improvements in your day-to-day operations. In that case, you may need to assess where your company could use additional support — especially when it comes to tracking employee performance. That’s where employee time trackers come into the picture.

How to Improve Employees’ Productivity

Improve productivity for Small businesses

One of the most effective ways to improve employee productivity is to hire people with the right skills for the job rather than relying solely on resumes. Hiring experienced and knowledgeable employees can help ensure tasks are completed quickly and efficiently.

Providing employees with the right technology and education by attending relevant seminars or taking a course can also help to increase productivity. Technology such as time trackers can track employee activities, allowing them to monitor their productivity and adjust accordingly.

Below are the five effective ways small businesses can use time trackers to improve their productivity — while helping employees become more efficient.

Also Read: Employee Experience vs. Employee Productivity: Does One Affect the Other?

Implement an Online Time Clock App for Accurate Time Tracking

Implementing an online free clock-in clock-out app is essential when improving a small business’s productivity. These apps help track attendance, timesheets, and labor costs and export payroll data while enabling many other features through which a custom report can also be created.

For instance, the GPS tracking feature can record employee location when they clock in and out of their work day. This can be extremely helpful for businesses that need a better handle on where their employees are at any given moment.

Time clock apps can also help businesses manage employee scheduling and time tracking. It can also help in task management and payroll with ease. Accurate employee time tracking allows business owners to build schedules around employee availability. They can assign tasks based on individual strengths. Furthermore, these apps can calculate worked hours and prepare detailed reports for accurate payroll processing at the end of the month.

Online time clock apps are a definite must for any small business looking to improve productivity and save time in the long run.

Set Clear Goals and Key Performance Indicators (KPIs) for Employees

Goals and KPIs provide measurable targets to track progress and efficiency. When it comes to performance-based metrics, KPIs are the standard. KPIs are quantifiable metrics used to measure progress toward a goal. 

They should be aligned with the business strategy, attainable, acute (easily measured and monitored), accurate (consistent), actionable (immediate or short-term), and alive (reviewed regularly).

Examples of KPIs include Voluntary Attrition, Employee Net Promoter Score (NPS), and Quarterly Sales Goals. Establishing these metrics throughout every level of the organization motivates employees. 

It also creates accountability for everyone on the team. NPS measures employee satisfaction by rating their performance on a scale from 1 to 10. While Quarterly Sales Goals help check whether groups meet their desired target sales. Setting clear goals for employees to reach helps managers determine how productive their staff is.

Also Read: OKR vs. KPI: Differences And Importance

Provide Adequate Training and Learning Opportunities

Providing adequate training and learning opportunities for employees will lead to improved productivity and higher staff retention. Training is a crucial factor for small businesses to stimulate proactive thinking. This can include onboarding, company culture training, leadership development, and even industry-specific skills.

The idea of providing training and learning opportunities is two-fold. It helps to build employee skill sets allowing them to stay current with new technology and systems. At the same time, it also gives them a chance to show initiative in the workplace. Both are important for improving staff morale.

Building a learning culture in small businesses has benefits. It can include better employee engagement and an understanding that their work matters within the business. This gives employees an environment where they can thrive. They can experiment with creative ideas and collaborate with different departments or colleagues. This leads to greater productivity.

Conduct Regular Performance Reviews and Feedback

Regular performance reviews and feedback can play a fundamental role in improving employee productivity for small businesses. Most companies have abandoned traditional performance reviews. However, many argue that feedback given during regular assessments can enhance employee performance. 

Performance reviews help maintain a healthy and positive company culture. It also allows employers to identify areas where employees need improvement. It can help in training them to manage their workloads better. Moreover, it helps employees feel supported. Knowing that their employers are invested in their success. And that they are available to offer constructive feedback when needed. 

Some tips for conducting effective performance reviews include:

  1. Be clear on the goals you set for each review.
  2. Allow employees time to share their thoughts on past accomplishments and present challenges.
  3. Always finish by providing constructive criticism and areas for improvement.
  4. Ensure a two-way dialog with both parties listening to exchange views.

Motivate Employees through Recognition and Rewards

One way to motivate employees to become more productive is by recognizing and rewarding them. A simple thank you, or a few words of encouragement can make employees feel appreciated. It can act as an incentive for them to continue working hard.

Moreover, rewards can reinforce good behavior and motivate employees to continue their best efforts. It can be bonuses, time off, gift cards, or recognition awards. The rewards don’t have to be extravagant. Something as small as a gift card or words of appreciation can go a long way in recognizing hard work. Rewards help boost morale and encourage employees to strive for higher productivity levels.

All people want to feel that their contributions are appreciated and rewarded. Businesses foster an environment conducive to higher performance levels by recognizing individual accomplishments. Recognizing employees‘ achievements boosts morale and motivation. This encourages them to continue striving for excellence. 

Also Read: Engagedly + Meta Workplace: Elevate Rewards and Recognition to New Heights

Challenges of Small Startup Companies when Having Remote Workers

Remote work - Challenges of Small businesses

Small startups tackling the remote working model for the first time might face a few challenges.

Communication is a Key Challenge

Communication is a crucial challenge for startup businesses. Especially when it comes to remote work arrangements. With tech-based solutions, it’s easy to keep everyone in the loop for communications.  But to do so, you need to ensure that everyone uses the same tools. This requires trial and error and training.

Remote Employees Requires Additional Consideration

When it comes to remote employees, there are more considerations you’ll need to take into account. Like job descriptions and communication style preferences. You’ll also need to consider handling work interaction without having an office space. Consider a place where workers can physically meet up and collaborate.

Remote Work Can Lead to Overworking, Isolation and Communication Breakdown

Remote work can lead to overworking. This is due to a lack of boundaries. Isolation also happens due to a lack of physical interaction with colleagues. Breakdowns in communication can occur when stakeholders need to learn how or when they can access your remote team. To avoid these issues, clear expectations must be set from the start. Regular check-ins are carried out with remote workers and on-site team members.

Final Thoughts

Implementing a few of the practices outlined in this article can improve employee productivity for your small business. Introducing a time clock app or setting boundaries for work hours can create a more efficient work environment. It can also promote productivity among employees. 

Ultimately, it’s worth the effort to optimize the workplace to improve the success and productivity of the business.

Also Read: The Essential Guide To Employee Productivity In A Hybrid Setup


Frequently Asked Questions

Q1. What is employee productivity for small business?

Ans. Employee productivity for small business is the efficiency of workers in achieving business goals and completing tasks effectively.

Q2. How to improve employee productivity for small businesses?

Ans. To improve employee productivity for small businesses, focus on clear goals, training, engagement, work-life balance, efficient communication, proper tools, recognition, time management, streamlined processes, and teamwork.

Q3. Why focus on improving employee productivity for small businesses?

Ans. Focusing on improving employee productivity for small businesses boosts efficiency, competitiveness, and profitability, leading to better customer satisfaction and business growth.


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The Essential Guide To Employee Productivity In A Hybrid Setup

In a hybrid business model, many organizations are struggling to keep up with their employees’ productivity. The increasing digital distractions, virtual fatigue, and exhaustion in a hybrid setup can make employees less productive, disengaged, and distracted from their work. 

In such a scenario, how can leaders and managers help their employees amp up their productivity?

From small-scale setups to global companies, every organization is struggling to find a way to turn the odds of hybrid work in their favor. But only a handful of organizations are reaping its benefits.

This guide will explore the intricacies of employee productivity in a hybrid workplace and will discuss the following:

What Is Employee Productivity?

Employee productivity is defined in multiple ways. Some leaders call it an assessment of the amount of work produced by an employee during a specific time period. And some define it as the assessment of the efficiency and value of output generated by their employees. Depending upon the industry, employee productivity can be classified into different types. 

Wendy Makinson from Joloda Hydraroll is of the view that employee productivity in the new era of work employee productivity can no longer be judged by the number of hours worked or completed tasks. Instead, it must be measured by the employee’s ability to achieve results aligned with the company’s goals. 

In the words of Claudia Gancayco, Chief Marketing Officer at Leg Master, employee productivity In this new era of work is defined by how well employees are able to adapt to their work surroundings and produce quality output at the expected time. With tools and processes constantly evolving today, it is also defined by how well they are able to assess their tasks and find the most efficient way to go about them.

Whatever definition you choose, employee productivity has a direct impact on the success of a business. It leads to the achievement of both short-term and long-term organizational goals. 

A highly productive workforce is the goal of every organization. It helps companies innovate and produce distinguished results. Furthermore, organizations with an effective and efficient workforce are able to create a stronghold in a market.

The recent transition of businesses towards a hybrid setup has led global HR leaders to redefine and reassess their employee productivity practices and metrics. They are now heavily relying on employee productivity tools to evaluate, measure, and align the efforts of their hybrid workforce toward the achievement of goals. 

The below image highlights the change in the use of digital workplace technology since the onset of the pandemic. 80% of workers now use some sort of digital technology to enhance their efficiency and productivity.

Employee productivity affected by workplace changesImage Source: Gartner.com

Before we jump into details regarding employee productivity, let’s debunk some myths about it. 

Myths About Employee Productivity

Employee productivity is generally considered an economic indicator of an organization. The more productive the workforce, the more successful the organization will be. 

While the concept holds true to its roots, the lure of success has led organizations and leaders to believe some myths about productivity that do not hold true in the light of organizational psychology and research.

Some of these myths have been around for quite a while and are now being frowned upon by employees and employers alike.

Associating Long Hours of Work with Higher Productivity and Better Outcomes

Research conducted by John Pencavel, a professor at Stanford University, has shown that an employee clocking in more than 50 hours a week will show a sharp decline in productivity with every added hour. 

Furthermore, employees who manage to put in up to 70 hours are producing the same amount of work as done by a person working for 55 hours. 

Clearly, putting more hours into your work is a no brainer. In fact, research shows the optimum number of hours to be 48, after which productivity will fall. Further to that, the trialing of 4-day workweeks is proving successful in some regions.

Anthony Martin, Founder and CEO, Choice Mutual has a better strategy. As per him, using a shorter work week can help employees feel refreshed and more productive. Mandatory breaks are also essential to enable employees for work challenges. You will get much more out of your employees if you recognize that people only have so much brainpower to use every day, and by making sure they are well rested, you will see higher motivation and productivity.

Multitaskers Are More Productive

While juggling between multiple projects and tasks might sound interesting, research shows that it is counterproductive. Multitasking leads to marginal results and even reduces the efficiency of employees. 

Research conducted by psychologists has shown that the human brain is not wired for multitasking. Additionally, constantly switching tasks can lead to mental fatigue and less productivity over time.

With such research in perspective, we definitely need to strike off the multitasking requirements from the job descriptions.

Big Incentives Make Employees More Productive

The psychology that employee motivation and productivity can be altered with big incentives does not seem to hold true in today’s business environment. While there is a sudden increase in productivity with incentives, it generally falls back to the same level after some time. 

In some cases, incentives have even backfired, leading employees to follow unethical practices to grab the extra money. 

On the other hand, regular, structured, and well-managed incentive programs have shown promising results.

As Abe Breuer, CEO, VIP To Go puts it. It’s a myth to say that large incentives boost employee productivity. While raising salaries can drive people to accomplish much work over a particular period, it’s not sustainable. After some time, they might feel exhausted, pressured, or worse, burned out. What rather works are small, more frequent rewards. You can regularly offer extra time off when reaching milestones, a “thank you” note, or a public acknowledgment of their successful endeavors. Doing so provides validation which results in healthier employee productivity.

Remote or Hybrid Work Makes Employees Less Productive

Remote workers’ productivity was a major concern for employers when the whole world instantly switched from an onsite to a remote work setup. 

For a long time, we heard that remote workers are less productive, but with the research and data pouring in, it has become quite evident that remote or hybrid workers are not just highly productive but also 22% happier than their in-office counterparts, and even stay longer in an organization.

Micromanagement Leads to Better Outcomes

Many leaders and managers have resorted to micromanagement because of their concerns over employees’ productivity in the hybrid model. While the intent behind it can be good, the results can be devastating for both employees and organizations.

Micromanagement has been labeled among the three reasons employees quit organizations. It leads to:

  • low employee morale
  • higher employee turnover
  • lower productivity
  • and resentment among employees

In the current setup, employees need a decentralized and trustworthy environment to prosper and do well in their jobs. Keeping micromanagement out of the office can actually harbinger better results for organizations.

employee development in hybrid setup 

Important Facts About Employee Productivity

Employee productivity is a result of multiple organizational factors. When the cumulative effort of these factors results in a positive, productive, and employee-centered environment, employee productivity increases. 

Along with these factors, there are some hard facts that are important to understand while looking into employee productivity.

Employee Productivity Monitoring: How to Measure Employee Productivity in a Hybrid Setup

The way of working has significantly changed in the last two years. Employees now prefer hybrid setups over full-time onsite work. They want a balance between having the flexibility to work from the place of their convenience and also having in-office social interactions and mentoring sessions with peers and leaders. 

Indeed, the dual benefits of workplace flexibility and in-office interactions have led to a rise in demand for hybrid work, but employers need to ensure that their workforce remains as productive as it was before the pandemic. 

Measuring employee productivity has become much more difficult in a hybrid or remote workplace than it was in the pre-pandemic world. Factors such as disengagement, burnout, employee mental and physical wellness, and isolation have to be looked into while creating business strategies. 

The employee productivity metrics used in the pre-pandemic phase have to be tweaked to align them with the hybrid setup. That’s why using hybrid productivity metrics is the need of the hour. These metrics take virtual and in-office collaboration, feedback, check-ins, and employee engagement into consideration while providing insights. 

Before you start measuring employee productivity, it is important to understand the following:

What do you want to measure?

Understanding what to measure is the first step in calculating employee productivity. Is it the number of goods created, leads generated, sales closed, tickets resolved, or tasks completed? Keeping specific items in focus will help zero in on the metrics to use for measurement.

How to measure?

Once you have decided on the tasks or activities to be looked into, the next step is to understand the metrics that will help measure productivity. 

The following list of hybrid productivity tools can be used based on your requirements.

360-Degree Feedback Survey

360 degree feedback to measure employee productivityA multi-rater feedback is a highly effective and efficient way to determine the productivity of an employee. 

Taking feedback from multiple reviewers, such as managers, direct reports, peers, prospects, clients, and vendors, ensures that the feedback is free from any bias and provides a holistic view of an employee’s performance.

Furthermore, it helps identify an employee’s strengths, skills, and areas of development and provides a direct comparison between the employee self-evaluation and the reviewers’ insights. 

Using this qualitative technique can help leaders identify any blindspots in the hybrid setup and analyze the overall workforce productivity.

Objectives and Key Results

OKRs for development of workforceOKRs are one of the best methods of measuring employee productivity against the achievement of set objectives. By offering an actionable and time-bound goal-setting and measuring framework, OKRs help in aligning employees’ goals and efforts towards organizational objectives. 

Additionally, it increases employee accountability and helps them stay focused on their tasks. The method is equally effective for in-office, remote, or hybrid employees.

Planned-to-Done Ratio

Planned to done ratio to measure your hybrid employee productivityPlanned-to-done ratio measures the number of tasks delivered by team members against the planned activities. 

In an agile framework, it is important to gauge the capabilities and capacity of every team member. It helps in understanding the delivery output of a team on a particular project. That’s where the planned-to-done ratio becomes instrumental.

Using this method helps managers evaluate their hybrid or remote team’s overall output along with individual productivity. 

Engagement Surveys

engagement survey to measure workforce productivity

It is a fact that engaged employees are more productive and generate better outcomes than their disengaged counterparts. 

Measuring employee engagement is thus an important step in gauging workforce productivity. Use engagement surveys to get the pulse of your workforce and identify the specific areas that are leading to disengagement and lower productivity.

Cycle Time

Cycle time can be used to measure employee development

 

Breaking down a project into bite-size tasks with a two weeks process cycle can help measure and even boost the productivity of employees. 

The reiterative cycles provide an opportunity to optimize the processes and push team members to complete their tasks on time. Additionally, cycle time helps in identifying employees who deliver quality work on a short deadline and those who need guidance and support.

 

How to Boost Employee Productivity in a Changing Global Workplace

The global workplace is evolving. The new working models pose both opportunities and challenges to leaders. 

While most organizations favor hybrid work to provide the best of both worlds to their employees—workplace flexibility and in-office collaboration—they are also worried about maintaining workforce productivity in these unprecedented times.

With improvements in employee productivity levels as per the PwC report, employers are anticipating the trend to continue. But for that to happen, they need to understand the dynamics of employee productivity in a hybrid work environment. 

As 7 in every 10 employees prefer to work either remotely or hybrid, it is important to understand the fundamentals of productivity when developing the framework of a hybrid workplace.

Factors That Affect Employee Productivity in a Hybrid Workplace

The following factors need to be considered while building a dynamic and productive workforce.

Employee Engagement 

Be it a hybrid or in-office work setup, employee engagement is pivotal for employee performance and productivity.

The transition to a hybrid environment comes with a slew of challenges, and leaders have to be prepared to cultivate them into opportunities. 

Even though the studies show a net positive effect of hybrid setup on overall employee experience, it is imperative to contemplate on individual factors that cultivate into a productive and progressive work environment. 

Employee engagement is dependent on multiple factors, and providing the following can lead to a highly engaged and productive workforce:

Working on these items can gradually lead to creating a resilient, determined, engaged, and productive workforce.

Employee Well-being

The Deloitte Human Capital Trends Survey 2020 reported that 80% of global leaders identify employee well-being as their top business priority. Yet only 12% of them are working to address it.

Employee well-being is crucial for higher productivity and performance. Time and again, studies have found that organizations that invest in their employees’ health and well-being are more successful and carry a positive brand image. 

Not just that, healthy employees are happier and are willing to go the extra mile for organizational success.

Burgeoning workplace mental and physical health issues cost around $1 trillion to the global economy. And the fact is, it is surging. 

It is high time that organizations commit to employee well-being, not just for higher productivity and ROI, but for a happy and healthy workforce. 

Inclusivity

Inclusivity is a prime determinant of higher productivity in a hybrid workplace. The more included your employees feel, the more engaged they are and the better they perform. 

Moreover, inclusivity results in numerous other benefits. It reduces attrition, increases innovation, creativity, and problem-solving, and makes employees more attuned to the needs of their colleagues and organizations.

Effect of culture on employee productivityImage Source: McKinsey.com

But creating an inclusive hybrid workplace isn’t an easy job. Even though hybrid work offers a great opportunity to hire diverse talent, offering accessibility and inclusivity is a big challenge. Especially for leaders who have never worked in an inclusive environment, it is difficult to address the problems of a diverse workforce. 

Leaders can take the following steps to make inclusivity the core foundation of their organization.

  • Don’t be rigid in your definition of flexibility. What works for you might not work for others
  • Meet your remote employees frequently and recognize them for their contributions
  • Conduct surveys to understand the concerns of your hybrid teams
  • Train managers to be fair, unbiased, honest, empathetic, and inclusive
  • Use collaborative tools for better communication among hybrid and remote teams
  • Trust your employees and be empathetic

Also Read: DEI Best Practices Every Organization Needs To Follow

Empathetic Leadership

A survey by Catalyst found that empathetic leadership drives innovation, engagement, and productivity in the organization. Furthermore, the study revealed that empathy helps organizations sail through crises more effectively.

Effect of Empathetic Leadership on staff productivity

Image Source: catalyst.org

Employees are now more interested in working with leaders that understand their feelings and support them in their professional and personal lives. Empathetic leaders are more receptive to their employees’ concerns and try to establish strong bonds with them. 

Empathetic leaders and managers are able to foster deep connections in the organization by showing genuine concern and curiosity in their employees’ lives.

How Does Technology Support Hybrid Workplace Productivity?

How technology boosts employee development

 

It was technology that helped organizations suddenly transition to remote setups in 2020. In fact, it reshaped itself to turn the pandemic-led challenges into opportunities. Organizations that leveraged technology through innovative solutions and tools stayed afloat and churned the best out of their employees.

In a hybrid model, technology is the lifeline of an organization. It aids in knowledge sharing, communication, and collaboration and supports teams by maintaining high levels of productivity even while working from different geographical locations.

Furthermore, technology provides access to employees by reducing the gap between employees working from home and the office. It gives managers real-time insights into their team’s performance and helps leaders make data-driven decisions. 

Conclusion

Human capital is the most crucial, versatile, and dynamic organizational resource. It has the potential to make or break an organization. That’s why maintaining high levels of productivity is important for organizations to prosper. Understanding the needs and expectations of employees and aligning the business strategies towards them can help you leverage the full potential of your workforce and successfully steer through changes.


Productivity of hybrid workforce


Frequently Asked Questions

Q1. What does employee productivity mean?

Ans. Employee productivity, also known as workforce productivity, is usually defined as the efficiency of workers or a group of workers in producing a specific outcome or result. Based on the type of industry and work, employee productivity definitions may vary.

Q2. How do you determine employee productivity?

Ans. Determining employee productivity in a hybrid workplace is quite important to businesses. You can use the following methods to determine workforce productivity:

  • 360-Degree Feedback Survey
  • Objectives and Key Results
  • Planned-to-Done Ratio
  • Engagement Surveys
  • Cycle Time

Every method has its own pros and cons and it is best to understand these concepts in detail before implementing them in the organization.

Q3. How to increase employee productivity in a workplace.

Ans. The following methods have been found to be useful in boosting employee productivity in the workplace:

  • Focus on employee engagement
  • Prioritize employee wellbeing
  • Focus on enhancing workplace inclusivity
  • Switch to empathetic leadership
  • Using the right tools and technologies

 

3 Proven Ways to Boost Employee Productivity

Employee productivity is an essential part of your company’s success and growth. If you’ve made the switch to remote working and have been struggling to find the right ways to motivate your employees, this is the perfect blog for you. 

We’ve collected the three best ways to boost employee productivity and written an actionable guide for you. Not only will we explain the importance of each strategy, but we’ll also give you tips on how to help your workers transition into remote work successfully. 

1. Provide Support for Your Remote Workers

You should be able to provide support for your remote employees from the onboarding process onward. 

When you’ve checked the best-written resumes and are hiring new employees, make sure they understand what working from home entails. Don’t just talk about the positives, make sure to paint a realistic picture. Describe how you’ll support your employees and how they can best prepare themselves. 

Also Read: How To Create A Time Management Plan For Remote Teams

It would be a good idea to create a remote work guide you could share with new employees. Cover the topics of: 

  • How to set up a home office
  • When is the best time to talk to other employees
  • How to organize your workday
  • What to do when taking a break
  • How to destress after work

Make sure to have regular check-ins and support your team whenever any issues arise. That way you’ll be proactive about your employee productivity. 

If you’re worried your employees won’t come to you with problems, try being proactive and organizing weekly meetings, in which you don’t exclusively talk about work. Start with a fun icebreaker that will help your team bond.

Don’t skip over topics of – employees’ birthdays, important events, pets, etc. 

Then, talk about what’s progressing nicely in the company. Make sure your employees feel valued. From that, transition into talking about the general topic of your meetings. 

Throughout the week, you can use Slack and other communication tools to recommend movies, series, podcasts, books, and more. It’s a great way to connect with your team members and help them forge real friendships. 

2. Remove Distractions – Digital and Other Ones

It might be tempting to work from bed, while still wearing pajamas. But this type of working style will leave you feeling less motivated and less productive. That’s why it’s essential to help your employees and set them up for success. 

Explain to your team members that they need to find a place in their house to set up a desk. Having a routine helps us stay motivated and it’s important for your employees to know what distracts them and how to find a fruitful practice. 

Make sure to explain to them where the best place for setting up a home office is and how to talk to their roommates and families about working from home. Although they can never fully isolate themselves from their surroundings, they should have a place where they can take calls and host meetings in peace. 

Whether you’re providing them with equipment or not, you should be ready to help them with any technical issues they may encounter. 

Furthermore, they should be able to restrict themselves from using social media during work hours. Instagram and Twitter tend to steal hours of our time if we don’t proactively avoid them. They can try putting their smartphones in a different room or logging out of their social media. 

Lastly, make sure all your workers have clear roles and responsibilities. If they are expected to ‘read the room’ and pick up on tasks, you’ll end up with a confused team and unfinished business. 

Once everyone knows which projects they’re working on and how they can help others, you’ll get a productive team that knows how to work toward the big picture. You’ll also see a rise in employee productivity. 

3. Work at Set Hours

As you already know, working from home allows you to set up a better work-life balance. You’re not wasting time commuting and have the option to work flexible hours on days when you have other commitments. 

However, working from home can sometimes turn into working for the entire day. That’s why it’s so important to set up strict working hours. Make sure to explain to your employees that even if they don’t start their work day at the same time every day, they should try to work for a set number of hours instead of going overboard. 

If you have set weekly meetings, make sure it’s not too early or too late for any of your team members. Working with an international team has a lot of benefits, but make sure your employees aren’t working night shifts in order to attend the meetings. 

They should also have a relaxing routine to slip into after work. It could be anything from going on a walk, chatting with friends, having lunch, relaxing watching a TV show, or something else. 

A good trick is to set an alarm for when the working day is over – just like a school bell signaling the end of school. 

Also Read: The Complete Guide To Working From Home

employee productivity

Key Takeaways

Boosting employee productivity in a remote setting doesn’t have to be tricky. You can do it by sticking to our actionable guide that makes sure both you and your employees understand how to succeed in a remote environment. 

Making sure you support your employees will help you build loyal relationships with them. Once they see how much you’re investing in them, their education, and their work-life balance, they will feel appreciated, and in turn, it will lower your turnover rate. Furthermore, you need to help your employees remove any possible distractions like doing the washing up, social media, etc. 

Lastly, make sure your employees don’t overwork themselves. Overworked employees are unproductive employees and you want to avoid that. Help them stick to their fixed working hours by avoiding messaging them outside of work. 

If you have enough time to invest in your employees, you’ll see how your team members react to your strategies and you can shape them accordingly.


employee productivity


Frequently Asked Questions

Q1. What is employee productivity?

Ans. Employee productivity, also known as workforce productivity, refers to the quantity and quality of work delivered by an employee or a team within a specific time.

Q2. What are the factors that affect employee productivity?

Ans. Factors that affect employee productivity are:

  1. Work environment
  2. Processes
  3. Pay structure
  4. Training and career development opportunities
  5. Employee wellness
  6. Goals

Q3. How to measure employee productivity?

Ans. Employee productivity can be measured using:

  1. The labor productivity method
  2. The hours worked method

This article is written by Vanja Maganjić.

productivity of employees

Vanja Maganjić is an experienced writer with a unique passion for creating content that helps brands connect with their customers. She believes in brands that stand up to the man and thinks that storytelling is an essential part of what makes us human. Her long-term goal is to become the cool auntie that gives out family-sized Kit Kats on Halloween.

6 Creative Workplace Stress-Busters For Employee Productivity

“It’s been a stressful week at work dude! I need a break already!”

This is a refrain, we hear all too often. If not from our own colleagues, we hear it from our friends or literally anyone around us. Why? Because workplace stress is real and at one point or the other everyone is affected by it.

Continue reading “6 Creative Workplace Stress-Busters For Employee Productivity”