7 Ways to Address Your Industry’s Skills Shortage Using Talent Management Software

Companies across industries face a common challenge, i.e., skill shortage, in the dynamic work environment. Finding qualified professionals becomes increasingly difficult with the emergence of technology and specialized industries. However, talent management software is a powerful solution to address this issue.

The new-age software is designed to streamline and optimize the employee lifecycle – from recruitment onboarding to performance management and professional development plans. Corporations can successfully appeal to, expand, and preserve pinnacle talent, bridging the skill gap within their industry in the long run.

How to address skill gaps in your company with talent management software? The tool addresses the talent shortage inside the enterprise and performs a crucial role in worker retention. It provides career development and succession planning equipment, empowering personnel to accelerate their career course in the company. A smart talent management system like Engagedly lets employees give and receive constant feedback and recognition to increase employee morale and engagement. Scroll down to learn more!

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How to Manage Skills Shortage with Talent Management Software?

Talent Management SoftwareHow do you address a talent shortage? Talent management software provides training and development opportunities for upskilling the existing knowledge and reskilling. It helps solve skill shortages in the following ways:

Identify Skills Gaps

Generally, skill gaps imply a disparity between the skills required for a job and skills available in the workforce. Companies must identify the skills required for higher job positions and changing skill trends to understand whether their talent pool falls short and take necessary measures to bridge the gap.

Talent management software can automate HR processes like learning and development, employee retention, succession planning, and performance management. Moreover, it helps companies identify skill gaps within the candidates through comprehensive skills assessments and evaluations. Assessments can range from self-evaluations to external certifications or tests.

The software’s advanced search and filtering capabilities allow HR managers to identify and shortlist candidates with the required skills. It also makes data-driven decisions using data analytics and reporting features to optimize business strategies. These practices enable companies to choose only those candidates who match their requirements, saving time and resources to accelerate hiring.

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Streamline Recruitment Processes

The software enables companies to manage the recruitment process in a centralized platform. All the candidate information, resumes, and assessment results are stored in one location, facilitating easy access and accurate records.

Automating different stages of the recruitment process is crucial to address the skill shortages. It ranges from posting job advertisements on multiple online job boards to scheduling interviews. The software is also familiar with sending automated email messages and letting recruiters handle administrative tasks.

Built-in software assessment tools help companies evaluate candidate skills and competencies. There are multiple-choice questions for complex simulations. The software helps HR personnel make informed decisions based on candidate performance. It also includes reporting facilities like performance, onboarding or offboarding, and recruitment management reports to improve efficiency.

Apart from the reporting, the software manages collaboration and communication. Recruiters can share interview feedback and candidate profiles with HR departments and identify skill shortages through the software.

Also read: Can AI reduce discrimination in the recruitment process?

Succession Planning

Succession PlanningWondering how to address skill gaps? Succession planning is a part of the talent management process model that helps companies identify and develop talents internally. The talent management software chooses high-potential employees and assesses their skills for leadership positions. It helps companies eliminate external hiring, save recruitment costs, and increase retention.

Succession planning is an advanced step for employees ready to step up their positions. Companies can give employees the necessary training and development to take over the vacant position. Moreover, the software boosts organizations to align their talent development efforts with strategic goals and objectives.

Talent management software helps companies create a continuous learning culture so existing employees can learn and grow. Apart from addressing skills shortages, it improves employee morale and engagement for overall success.

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Customized Learning Path

It is crucial to assess employees’ skills and competencies in the areas where they could be improved. Talent management software can create personalized learning paths tailored to individual needs to upskill employees’ knowledge. It can include solution-focused online courses lectured by subject matter experts. Mentor sessions can also be a part of customized training.

The central focus of customized learning paths is creating a different path for each employee. Everyone uses a different approach to learn effectively. The software considers an employee’s performance, skills, experience, and qualifications to craft a personalized learning plan.

Moreover, the software can check the employees’ progress through dashboards and analytics. It helps HR managers or professionals gain real-time insights about the training programs and make necessary adjustments.

Ultimately, these proactive approaches help companies optimize skill shortages. Employees feel supported and valued through the continuous customized learning path. It adds bonus points to their professional growth, leading to job satisfaction and loyalty. They show up in offices regularly, reducing the turnover rate.

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Internal Mobility Promotion

Internal mobility generally refers to the movement of employees within the organization through promotions, transfers, or lateral moves. It targets to improve employee engagement or reduce employee turnover. The software solution helps employees build and invest in career transition through learning, mentoring, or coaching, leading to sustainability.

Additionally, this centralized platform enables managers to conduct 1:1 meetings and spot promising talents. Generally, these meetings are organized with an agenda of the company, but HR departments can track employee progress and enquire about individual needs. 

The talent management process helps managers learn about specific employees’ new areas of expertise and relocate them to meet those goals. Moreover, the software solution helps give performance reviews, boosting internal promotion. They provide a roadmap for professional growth by measuring the skills and competencies. Existing employees in the company can apply for jobs through the centralized platform without leaving the organization. It promotes transparency and accessibility to the company’s talent group, leading to employee engagement.

Development frameworks also lay out the employees’ skills and knowledge to grow within the company. Companies use talent management software to create one general framework for individual employees. It mentions every company level, including job titles and other competencies needed to achieve the goals.

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Performance Management and Feedback

performance management - Talent managementTalent management software allows companies to automate the performance review. A 360-degree feedback functionality allows employees to receive reviews from multiple sources, including managers, peers, subordinates, and external stakeholders. Organizations gain a comprehensive understanding of the employee’s performance, strengths, and areas for improvement.

The feature allows organizations to set and track performance goals for employees. It helps align individual objectives with organizational goals, ensuring employees work toward the company’s overall success. It also promotes a culture of open communication and collaboration.

Moreover, organizations can generate reports on individual and team performance, identify trends, and make data-driven decisions. This data can be used to identify top performers, recognize areas of improvement, and allocate resources effectively. Then, the organization can offer performance rewards – monetary or non-monetary, formal or informal, individual or team-based. 

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Talent Acquisition Strategies

Talent management software often supports candidate relationship management (CRM). It allows organizations to build and maintain a talent pipeline of potential candidates, even before specific job openings arise. Companies can expedite the hiring process when skill shortages become evident, reducing the time to fill critical roles through nurturing relationships with hires.

The software supports job posting and distribution across various platforms, including social media, job boards, and company career sites. This broad reach increases the chances of attracting qualified candidates with the desired skills.

The software solution also has its applicant system, which streamlines, screens, and assesses processes. Moreover, it has predictive analytics that can forecast future skill shortages based on workforce data trends. The proactive approach allows organizations to anticipate and plan for skill gaps in advance, giving them a competitive edge in addressing potential shortages. It ensures that HR departments always hire the right skills and address skill gaps in critical areas of technology, digital marketing, or data analytics.

Also read: 5 ways how effective HR management helps business growth

Summing Up

In conclusion, talent management software is a powerful ally against industry-wide skills shortages. Companies gain access to valuable data-driven insights pinpointing skill gaps, allowing for informed decision-making in talent acquisition and development. The software’s capacity to enhance job posting, streamline screening processes, and foster collaboration among hiring teams fosters quicker and more effective recruitment. The software solutions empower businesses to tackle current skills shortages and fortify their talent strategies to navigate future industry demands confidently and competently.

Engagedly specializes in employee performance management, which helps organizations manage and develop their workforce effectively. Our software enhances team communication and collaboration, employee motivation and productivity, and organizational success. It aims to transform how companies approach performance management and create a continuous improvement and growth culture through its user-friendly interface.

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Frequently Asked Questions

Q1. What do you mean by the core functions of talent management?

Ans. The five core functions of talent management are hiring the right candidate, learning and growing, rewarding performances, tailoring employee experiences, and optimizing workforce planning.

Q2. Is talent management software applicable for small businesses?

Ans. Yes, talent management software benefits businesses of all sizes, including small businesses. It offers scalable solutions tailored to smaller organizations’ specific needs and budgets.

Q3. How does talent management software contribute to better performance?

Ans. Talent management software focuses on developing employee skills through online training courses, mentoring, and coaching. These training courses are an investment toward employee development and encourage their performance and career growth.


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7 HR Tasks That Could (And Should) Have Been Automated Yesterday

Imagine having to cook every meal from scratch, day in and day out. It would take up a significant amount of your time and energy, leaving you little room to focus on other important tasks. But with a personal chef, you could enjoy delicious, healthy meals without having to spend hours in the kitchen. It could be expensive, but surely worthwhile, keeping your work-life balance intact. Here we’re discussing outsourcing and automation, and this applies to your work-life as well. 

As an HR professional, it is possible to eliminate the tasks that you dislike and focus on more productive tasks.

As an HR professional, there’s a lot on the table to complete by the ‘end of the day’, right? You may wish to eliminate this term, but you can neither complete your tasks or nor remove this word from your work life. Unfortunately, as an HR professional, you do a lot of work like generating reports, filling out attendance forms, maintaining databases, and many other not-so-fun tasks. By the end of it, you are not even sure if the report you generated has been touched.

This reinventing era demands HR professionals to deliver smart work. And for that, it is important to learn the art of prioritization, to understand what work serves little value and which tasks can be eliminated or automated to deliver value to the table.

In this blog, we will discover some HR tasks that could have been automated yesterday, so, the sooner the better. There are so many tasks that you may think you can do manually because you do them the best, but who knows, one day ChatGPT will be in our lives and have the power to reduce our potential to zero.

So, before we get into the important HR tasks that can be automated right now, what exactly is human resource automation? 

HR Tasks Automation

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What is HR automation? 

The use of technology to streamline and optimise various HR functions such as recruiting, onboarding, training, payroll, and performance management is referred to as HR automation. It entails the use of software, tools, and platforms to automate routine and repetitive HR tasks, thereby reducing HR professionals’ workload and time spent.

This allows them to focus on more strategic and value-added activities that can contribute to the organization’s growth and success.

HR automation can help organisations save money, increase efficiency, and improve employee satisfaction.

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The Benefits of HR Automation

HR automation has completely revolutionized the operational landscape for businesses, bringing about simplification and enhanced efficacy in HR processes. The adoption of HR automation software offers a multitude of advantages that play a pivotal role in bolstering an organization’s triumph.

  1. HR automation enhances productivity by reducing processing time and facilitating seamless data sharing. Essential tasks like employee onboarding, performance management, talent management, and time and attendance tracking can be automated, resulting in swift processing and enabling HR personnel to dedicate their time to more intricate responsibilities.
  2. Furthermore, HR automation fosters greater employee engagement, which contributes to lower turnover rates. By automating HR processes, employees gain control over their personal information, benefits, and time off requests. This empowerment fosters higher job satisfaction and cultivates a workforce that is more actively involved.
  3. Moreover, organizations benefit financially from HR automation by reducing costs associated with paper-based processing. This encompasses expenses related to printing, storage, and retrieval of physical documents. Additionally, it mitigates compliance risks and policy violations, ensuring adherence to pertinent laws and regulations.
  4. Automation also streamlines the hiring process, empowering HR personnel to swiftly and cost-effectively identify and select the most suitable candidates. It minimizes data entry errors and the misplacement or loss of documents, further enhancing the efficiency of the hiring process.
  5. Finally, HR automation generates insightful reports that facilitate informed decision-making for the organization. These reports offer valuable data on various HR metrics such as employee performance, turnover rates, and training needs. Armed with this information, stakeholders can make data-driven decisions and develop a more effective HR strategy.

Benefits of HR Automation Infographic

Also Read: Benefits Of Having HR Management Software In Organization

7 HR Tasks That Can Be Automated in a Blink of an Eye!

Recruiting:

Recruiting plays a vital role in HR, yet it can be a time-consuming task to review resumes and conduct interviews. Automated recruiting tools, such as applicant tracking systems (ATS), can effectively streamline the process. ATS software scans resumes for relevant keywords and qualifications, matches them with job descriptions, and ranks candidates based on their suitability. This enables HR professionals to save time and swiftly identify the most qualified candidates.

Onboarding:

Onboarding entails introducing new hires to their roles and the company culture. However, it often involves lengthy procedures like paperwork, orientation sessions, and training. Automating certain tasks can expedite the process. For instance, software can generate and send welcome emails to new hires, digitally collect their information, and assign training modules. This empowers HR professionals to efficiently bring new employees up to speed.

Benefits administration:

Managing employee benefits can be intricate and time-consuming. Automated solutions alleviate this burden by helping HR professionals track enrollment, oversee benefits administration, and generate reports. This grants them more time to concentrate on other essential HR functions, such as talent management and employee engagement.

Performance management:

Performance management encompasses setting goals, monitoring progress, and providing feedback. It can be a laborious process, but automation can enhance efficiency. For instance, software can track employee goals and progress, issue reminders for upcoming deadlines, and provide feedback based on predetermined criteria. This enables HR professionals to identify areas where employees excel or require improvement and take appropriate actions.

Time and attendance tracking:

Manual time and attendance tracking is susceptible to errors and consumes significant time. Automated solutions simplify this process by accurately tracking employee hours, generating reports, and calculating pay. This ensures that HR professionals can precisely and promptly compensate employees.

Payroll processing:

Payroll processing entails calculating employee wages, taxes, and benefit deductions. It can be complex and time-consuming, but automation simplifies certain tasks. Software can track employee hours, calculate pay, and generate reports for tax and compliance purposes. This guarantees that HR professionals accurately and punctually compensate employees while mitigating the risk of errors or compliance breaches.

Offboarding:

Offboarding involves the smooth separation of employees from the company, including revoking system access and retrieving company property. Although sensitive, automating specific tasks helps ensure a seamless transition. Software can automatically deactivate employee accounts, schedule exit interviews, and generate compliance reports. This empowers HR professionals to treat departing employees fairly and in accordance with company policies and regulations.

Employee Offboarding - HR Tasks Automation

Also Read: Your Comprehensive Guide to 360 Degree Feedback in the Modern Workplace

Engagedly is your Trusted HR Automation Partner, Here’s Why?

Engagedly stands as an all-encompassing HR automation platform (talent management platform) meticulously crafted to streamline HR processes and enhance employee engagement. Here are several reasons why Engagedly is an esteemed HR automation partner:

Comprehensive HR Solutions:

Engagedly offers a comprehensive range of HR solutions, including talent management, goal setting, employee feedback, 360-degree reviews, pulse surveys, learning management, and more. This empowers organizations to oversee all facets of their HR operations seamlessly from a unified platform.

User-Friendly Interface:

Engagedly boasts a user-friendly interface that ensures effortless navigation and usability. The platform prioritizes user experience, offering intuitive features and tools that require minimal to no training.

Customizability:

Engagedly excels in adaptability, effortlessly tailoring itself to suit the distinctive needs of any organization. It presents an array of customization options, allowing for personalized templates, workflows, and branding.

Continuous Feedback:

Engagedly champions continuous feedback capabilities, allowing employees to receive real-time feedback instead of relying solely on annual performance reviews. This enables organizations to swiftly identify and address issues while fostering a culture where employees feel valued and engaged.

Analytics and Reporting:

Engagedly empowers organizations with comprehensive analytics and reporting functionalities, facilitating data-driven decision-making. The platform offers an extensive array of reports and dashboards that provide invaluable insights into employee performance, engagement, and development.

Integrations:

Engagedly seamlessly integrates with an extensive range of third-party tools and platforms, including HRIS, ATS, and payroll systems. This ensures effortless integration with an organization’s existing HR technology stack.

Outstanding Support:

Engagedly prides itself on offering exceptional customer support, providing dedicated account managers who assist organizations in maximizing the platform’s potential. Moreover, Engagedly offers comprehensive online resources, including video tutorials and a knowledge base, to aid users in navigating the platform smoothly.

Also Read: Performance Management Tools And Techniques Every HR Leader Needs



Frequently Asked Questions

Q1. What are some benefits of automating HR tasks?

Ans. HR tasks can be automated to save time, cut down on errors, and boost productivity. HR professionals may be able to concentrate on more strategic tasks like talent management and employee engagement as a result. 

Automating HR tasks can also lower the risk of legal action or penalties and help ensure compliance with regulations.

Q2. Which HR tasks are best suited for automation? 

Ans. The following HR processes are good candidates for automation: hiring, onboarding, benefits administration, performance management, time and attendance tracking, payroll processing, and offboarding. Software and other automation tools can be used to streamline these tasks, which are frequently monotonous and time-consuming.

Q3. Will automating HR tasks replace human workers? 

Ans. No, automating HR duties won’t replace employees. Instead, its purpose is to support HR professionals in simplifying their processes and dedicating more time to strategic tasks. Automation assists HR professionals by reducing the time and effort spent on repetitive tasks, allowing them to concentrate on responsibilities that demand human judgement and decision-making. By streamlining routine tasks, automation enables HR professionals to focus on more meaningful and impactful work.

Q4. What should organizations consider before automating HR tasks?

Ans. Organizations should consider their budget, the complexity of their HR processes, and the potential impact on employees before automating HR tasks. The automation process requires transparency and clear communication. Furthermore, organisations should ensure that the software or automation tools used are dependable, secure, and regulatory compliant. Consideration of these factors will assist organisations in making informed decisions about automating HR tasks while prioritising employee well-being.


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