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Tag: employee management

Coaching vs. Managing: Definitions, Differences, and Tips for Managers

The importance of managing a team or department efficiently is well-established. Top leaders recognize that they need effective management to achieve organizational goals. However, one significant aspect of effective management that is often overlooked is coaching. 

Coaching vs. Managing: A coach focuses on skill development, engagement, motivation, and a healthy work environment for employees. While managers are responsible for organizing the work, tasks, and processes of their team members.

Managers handle a lot of critical functions and convey confidential information to team members and employees. Hence, team members need to rely on managers for their direction. However, managers also need to ensure other important factors for a company, like employee engagement, motivation, and commitment to goals. They give direction on day-to-day activities and develop problem-solving skills by enabling employees to arrive at their own solutions. 

A successful leader needs to assess a situation and decide whether they need to manage or coach the employees. Hence, Managing and Coaching are not interchangeable. Let us discuss what is Coaching in management and how it differs from Managing.

Coaching 

Coaching is the act of guiding, engaging, assessing, influencing, and motivating your employees to contribute to organizational goals. It is a two-way process that benefits the management and the other team members. 

It serves as a useful means to reduce employee turnover by providing employees with recognition for their work. Coaching boosts employee engagement and increases their level of commitment to organizational goals. The workforce also benefits from the growth and learning opportunities presented to them in such a working environment. 

As per Harvard Business Review, direct experience accounts for 70% of employee development in comparison to formal training. Coaching differs from the traditional directive and authoritative approach. The employees are encouraged to come up with innovative solutions. The managers provide the required guidance and support to steer them towards the desired outcome. Although coaching differs from managing in many ways, it can become instrumental to sound management practices. 

Managing 

Management is the art of getting things done with the help of others. Traditionally, managers are solely focused on achieving a set of outcomes for the organization and give clear and specific instructions to the employees to achieve such goals. 

Management involves delegating a task, assigning responsibility, giving direction, and supervising employees. The accurate measure of successful management is the results obtained. However, the absence of coaching can cause employees who rely on the managers to solve every problem they encounter. 

Difference Between Coach and Managers

Coaching and managing are two complementary skills. Once a manager understands the difference between coaching vs. managing, they can hone the skills of managing and coaching as and when needed. 

Some key differences between coaches and managers are as mentioned below. 

Goal-oriented vs. growth-oriented

Managing is a goal-oriented process that ensures that the required outcomes are achieved within the preset deadlines. On the other hand, coaching involves making employees feel valued by enabling them to find solutions through critical thinking. The first step to coaching is to ask a series of questions to help your employees set goals. Hence, facilitating the growth and development of employees.

Authority vs. autonomy

Managers have power over their employees, and they direct such authority to control the work of team members. On the contrary, coaching is based on the premise of having a strong relationship that increases your collective power to achieve long-term growth and success.

While managing is about authority to get things done, coaching provides autonomy to the members of a team. 

One-to-many vs. one-to-one relationship

Managing involves leaders instructing an entire team. Coaching, on the other hand, encourages one-to-one relationship building and communication.

Instructions vs. conversation

Managing focuses on giving instructions, supervising performance, and issuing feedback as and when necessary. Hence, managing involves one-way communication. 

On the other hand, coaching is a conversation between the managers and the employees. The employees can communicate their objectives, goals, and problems to the employer, who, in turn, can provide their support and guidance. 

Crisis management vs. long-term goals

Managing can be suitable for faster decision-making in a crisis. Clear instructions from managers can enable quick execution and remove any room for error. The manager’s experience serves as a valuable resource in crisis management and achieving desired objectives.

Coaching is primarily focused on the long-term goal of both employees and the entity through collaboration and skill development. The employees can communicate their personal growth objectives when managers ask relevant questions and act as a facilitator. 

Certainty vs. creativity

 Managers use time-tested plans and proven methods to combat a situation and achieve their targets, whereas coaching provides room for creativity and innovation. The employees can come up with their own methodologies to overcome a challenge.  

These are some differences between coaches and managers. A successful leader needs to use a mix of these approaches as the situation demands. 

 However, in some circumstances, it can become difficult to decide between the two alternatives. In such a situation, the 3 Ds of management serves as a useful framework to put an end to the dilemma of coaching vs. managing. 

Also read: Employee Wellbeing And Absenteeism At Work

Three Ds of successful management

Direct 

Directing is a management activity that involves giving clear instructions to the employees about their work, expected results, methodologies to be used, and the deadline for the project. The roles are defined in writing to act as future references, both during and after the task. Templates and examples can also be used to clear out any doubts. 

Directing can be helpful when employees have limited experience and competence to complete a task. The situation that requires leaders to direct are: 

  • When an employee is new to the organization.
  • When they need to handle a new client or customer.
  • When an employee is assigned a new job role and responsibility.
  • When they have a different way of working.
  • When you need to execute a new strategy or plan of action. 

Delegate 

The delegation represents a mix of managing and coaching. It can work in situations where employees are experienced and have a proven record of competence. 

The leaders need to clearly define the expected result and goals. However, the employees should be allowed to choose their own methodologies to arrive at the desired outcome. The role of the manager, in such a case, involves monitoring progress and providing feedback as and when necessary. 

Leaders can choose delegation: 

  • When the employee is skilled and confident of their abilities.
  • When they have the experience and competence to perform the required job role.
  • When employees are dealing with a sensitive client.
  • When they have a similar approach to working.

Develop 

Developing is a coaching activity, where you define the objective and let employees take care of the rest. The leaders do not monitor or control the activity. On successful completion, the employees are appreciated to make them feel valued for their contribution.

The leaders then identify new challenges for the continual growth of the employees. Developing is more suitable for employees who are highly experienced, competent, and committed to their job role. You can choose to develop:

  • When dealing with a highly skilled and competent workforce.
  • When employees have performed similar roles and dealt with similar clients.
  • When employees are focused on developing new skills and competencies.
Also read: 7 Ways To Curb Workplace Negativity

Tips for Managers to Improve Their Coaching Skills

As per Gallup, a highly motivated workforce that is aware of their strength can lead to 10% to 19% increased sales and 14% to 29% increased profits. Hence, coaching is quintessential to business success. Some tips that can help managers to improve their coaching vs. managing skills are as mentioned below.

An active listener

As a manager, you should motivate the employees and provide them space to put forward their views. A good manager listens carefully to their employees and avoids any chances of miscommunication. 

However, if you are too focused on your inner dialogue, you cannot understand their perspective on the situation, and the conversation becomes futile. Hence, a manager needs to inculcate active listening skills.

A constant source of motivation

A successful manager keeps the employees motivated and provides them with a sense of purpose in the organization. When employees feel they are heard and valued, they are more likely to commit to organizational goals and objectives.  

To develop self-confidence, the manager should help employees in improving their skills and provide constructive criticism when required. 

Growth mindset

A good manager should aim to create an organizational culture where each employee is provided with the space to learn and grow. From time to time, the managers need to shift the focus from end results to the process of achieving those outcomes.

 Ask a question and understand any challenges that the team members are encountering. Encourage your employees to come up with their own solutions. This will help them develop their skills and also contribute to organizational growth. 

Coaching vs. Managing: Conclusion

Coaching and managing are two management activities that complement each other. For a successful organization that focuses on growth and development, finding a balance between coaching vs. managing becomes critical.  

Managing employees requires strategic thinking, clarity of vision, and good communication. The managers should be assertive and authoritative. However, to coach your workforce, you need to have two-way communication where employees are encouraged to pursue their own growth objectives. The managers act as a support mechanism and a guiding force to steer them to success. 

When a manager works alongside the employees and coaches them, the organization is bound to reach unprecedented growth and success. 

Employee Engagement

Want to know how Engagedly can help you manage your employees better? Request a live demo from our experts!

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How To Create A Time Management Plan For Remote Teams

Thanks to the pandemic, remote working has become the norm in so many industries. It has a lot of benefits, such as eliminating commuting time, reducing costs, and removing office distractions. Of course, there are challenges too. One of those is time management, something that can be difficult to have oversight on when you have a remote team. 

The good news is you can help remove the challenge by having a good remote time management plan in place. Here’s how to create one and get the most out of your teams, wherever they work. 

Why Create A Time Management Plan?

Is a time management plan needed for remote workers? It’s highly recommended, as there are lots of benefits that you can reap by using them. These include:

    • A better sense of direction for staff, and knowing what’s required of them.
    • Fewer miscommunications in the workflow.
    • More engagement for those who are working from home. 
    • Less time is needed for organizing employees.
    • Better final product and client satisfaction.

So, there are plenty of benefits to using a time management plan in your team. Now, you need to know how to write it. These tips will help you get the most from your plan. 

Set Expectations Upfront

The very first thing you’ll want to do is discuss a time management plan with your team. You’re going to want to set expectations upfront, so they all know what’s expected of them as they’re working remotely. 

Ensure that you listen to this team at this stage. What are they expecting from the remote working system? Is there anything they’re concerned about, or anything that they want to happen? This feedback will help you put a plan together that’s easy to use and realistic. 

Pick Between Time Tracking Or Productivity Tracking

When it comes to time management plans, you’ll either want to focus on time tracking or productivity tracking. “On average, many employees will prefer to stay working remotely as they prefer the flexibility it gives them,” says Fiona Carmichael, a project manager from Dissertation discussion and OX Essays. “You’ll want to keep this in mind when making a decision.”

Productivity tracking will usually allow for more flexibility in the workflow, so many employers will choose this method when creating their plans. However, it does depend on the work you do, so consider carefully before you start putting the plan in stone. 

Also Read: Tips To Improve Productivity As A Remote Worker

Choose The Right Platform

There are plenty of time management platforms out there you can use to create your plan. It is highly advisable that you use one, as trying to do it over instant messaging or email is going to be far too difficult to track. With a platform, everything is kept in one place so everyone can see what’s needed from them at a glance. 

As well as a platform like Slack or Trello, consider using cloud storage like Dropbox or Google Drive. This allows everyone to share files, so you and your clients can access them when needed. 

Define Your KPIs

You’ll need to create and define the Key Performance Indicators (KPIs) for your team as they work remotely. What will be expected from them? You can set both short and long-term goals for each team member, and then they have a clear idea of what they need to be working towards. This is something you can discuss in individual coaching. 

Also Read: How to build a KPI System for Performance Reviews

Set Up Regular Meetings

Now you have all the tools in place, you’ll want to create a regular slot in the schedule for a meeting with the whole team. This should allow for everyone to share where they’re at with a project, and give feedback. This will be how the team gets together, as they won’t be working in the same space. 

Remember that as they’re remote, the team may not be working the traditional 9 – 5. You’ll want to find a time that works for everyone. Doing this ensures that you can stay flexible, and give your team the space they need. 

Also, you can organize meetings into mandatory and secondary meetings. Make the agendas available for all sessions, so staff will know what will be discussed. 

Plan Out Individual Meetings Too

Now that you have group meetings in the schedule, you’ll have to ensure that you make time for one on one coaching and development, too. This needs to be handled whether your team is remote or in the office, so either way, you’ll be ready for it. 

Take the time to reach out to every team member, and work out the best time for individual coaching. It’s arguably more crucial in remote teams, as you’ll be looking to help them stay connected and focused on their work when they’re not in the office. 

It’s even more important you do so when you have younger employees or recent graduates on your team. They will need coaching to help them reach their full potential, and it can be harder for them to do so when they’re working remotely. 

Have Deadlines In Place

You’ll have deadlines for KPIs and deliverables, whether your team is in the office or remotely. When your team is remote, it’s even more important to make these deadlines as obvious as possible. 

“As the team aren’t centralized, it’s easy for them to lose sight of the big picture,” says HR manager Graham Pike, from Paper Fellows and Boom Essays. “You want to ensure that everyone is on the same page.”

Create timelines and deadlines in your action plan, and have them available to view within your chosen platform. That helps staff stay on target when they’re working, and get everything delivered on time. 

With these tips, you’ll be able to create a time management plan that works for you and your team. It will make remote work much more feasible and every staff member will know what’s expected of them. Start writing your time management plan now, to get the best results. 

 

Do you want to know how Engagedly can help you manage your remote teams? Book a live demo with us.

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This article is written by Sara Sparrow.

Sara Sparrow

 

 

 

 

Sara Sparrow is a technical writer for Assignment service and Academized. She covers workflow and time management for business owners. She’s also a writer for Write my essay. 

The Great Resignation: Causes, Effects, and Preventive HR Strategies 

In the aftermath of the unprecedented employment crisis caused by the COVID-19 epidemic, a new trend arose in the U.S. labor market in 2021, when millions of Americans quit their jobs willingly. In April 2021, four million people left their jobs, and in September 2021, 4.4 million employees resigned in a single month – an unbelievable record number! 

What were the driving factors for these departures? In this blog, we will have a look at various challenges employees face and the expectations they have that lead them to leave their jobs. 

We shall also share practical solutions that can be used to overcome an employee’s difficulties and how companies can introduce smart supportive initiatives and programs so that the employee retention rate is high.   

What exactly is The Great Resignation?

In 2020, a great deal of dread, anxiety, and doubt was produced by Covid-19 and as a result, businesses had closed, the economy had slowed, and many people worked from home.

In 2021, as we entered into a state of the “new normal” with employees starting to return to offices or embrace hybrid working environments, many employees started to leave their jobs on their terms. This movement, dubbed “The Great Resignation,” returned the power balance toward the employees’ side, who were seeking more than just an employment contract. Employees resigned in pursuit of better-compensated or more interesting and meaningful employment. 

Professor Anthony Klotz, from Texas A&M University, was the one to coin the term The Great Resignation when he observed the employment pattern caused by the COVID-19 epidemic.

During the lockdowns, healthcare, manufacturing, retail, public services, entertainment, media, the transport industry, and tourism were the most severely affected. 

What Caused The Great Resignation?

After Covid-19, employees started to consider their level of engagement with their jobs. And when they did so, they realized that some aspects of their jobs no longer suited them.

In 2021, one of the primary reasons employees left their jobs was because they were dissatisfied with the way they were treated during the pandemic. In addition, the lack of perks and the difficulty to maintain a work-life balance as a result of working remotely added to this dissatisfaction.

Other prevalent causes of The Great Resignation include:

  1. Growth prospects. Professionals are interested in learning new skills and advancing their careers. However, a lack of possibilities tends to be a prevalent resignation cause.
  2. Being underpaid. Employees are unable to accept the reality that their colleagues end up earning high-paying jobs elsewhere, forcing them to realize their worth in the market.
  3. Less challenging work. Skilled employees like to be challenged and involved in their job. However, many employees did not feel their job was challenging enough and hence, decided to leave their companies.
  4. Insufficient appreciation: Employees need appreciation for their efforts. When an employer disregards their successes, employees may seek alternatives where their contribution is valued.
  5. Corporate culture: Promoting open communication is essential for staff retention, as only then a company would come to know about the difficulties an employee is facing at the workplace.
Also Read: How To Retain Your Top Talent?

Key Statistical findings related to The Great Resignation

In September 2021, the latest Job Openings and Labor Turnover Survey recorded 4.4 million “quits” – the number of persons who left a job willingly, as opposed to via layoff, redundancy, or dismissal. 

According to the poll by Zety, the following are intriguing demographic breakdowns on job quitting:

Great Resignation

Which industry has been hit the hardest by The Great Resignation?

The huge exodus is occurring in all industries, but it is most prominent in service and retail positions.

Intriguingly, many reports concentrated on white-collar positions, while historically low-wage occupations have experienced large shifts.

In reality, more noteworthy resignations have occurred in the American retail sector than in any other area. 

During the pandemic, low-wage employees have been hit the hardest by management actions. Many were made to work for longer hours with fewer employees, in roles that necessitated interaction with the public and with little or no safety precautions implemented by the organization, and, at least in the United States, there was no assurance of paid sick leave – these factors led to the rapid burnout of employees.

What is the business impact of this on a company?

According to a study conducted by Bersin by Deloitte, the average cost of a new hire in the United States is $4,000. Taking into consideration missed production, and the time required to get a new employee up to speed on the job, the expenses might be much larger. 

Depending on the employee’s position and seniority, a Centre for American Progress analysis found that the cost may range between 20 and 213 percent of the employee’s pay. In the present environment, the departure of an employee results in greater workloads for the remaining employees, as they strive to absorb the departing employee’s duties.

Retention strategies to prevent The Great Resignation

We’ve pulled together tried and tested retention strategies to help keep your best employees engaged and motivated. 

These aren’t Engagedly’s ideas, they’re proven mechanisms for retaining top talent and need to be implemented with care and strategy.

Consider offering flexible work hours:

COVID-19 irrevocably altered the way we work and has shown that flexible work settings are here to stay.

A non-negotiable requirement for both present employees and potential hires is flexible timing scheduling that puts the needs of the employees first. This applies to both salaried employees and hourly workers. If you cannot provide your employees with adequate work schedule flexibility, they will seek it elsewhere.

Flex and hybrid work choices:

Although many employees prefer to be in the office, some of them work remotely. The reasons may vary from personal obligations to saving time. 

The previous two years have shown that remote (or hybrid) work is the future. According to a recent poll, 39% of employees would contemplate departing if employers were inflexible about remote roles. This proportion is 49 % among 18- to 34-year-old millennials. 

The shift towards technologically integrated virtual teams reduces the amount of time spent traveling each day, thereby increasing the overall corporate productivity.

The requirement has become so pressing because professionals who commute all day every week may have little spare time when they get home.

Developing career and growth opportunities:

Benefits For Job Seekers

Millennials and Generation Z comprise the majority of the workforce in today’s market. HR leadership and team managers must understand what motivates these employees in a work setting to attract and retain them. 

These generations are keen to work for organizations that provide possibilities for professional growth. Hence, creating clear career pathways and mentoring programs should be a crucial component of your retention strategy. This not only helps your firm stay competitive with job seekers, but also makes it possible to create succession plans for aging leadership.

Also, ensure that you comprehend applicants’ professional objectives during their initial interviews, and maintain this discussion throughout employment. An awareness that employees’ career objectives are valued will improve engagement and demonstrate that they are supported in their development process. 

Managers should have frequent conversations with employees about their career objectives and search out opportunities that correspond with those objectives. This may include implementing cross-training programs to broaden the skill sets of employees or developing mentoring programs with an experienced leader.

The use of technology like the one offered by Engagedly helps to keep track of employees’ performance benchmarks; changes in preferences, and employee development.

Creative freedom matters:

Many individuals may feel dissatisfied with their work due to a lack of creativity in their work. Providing employees with the opportunity to be creative and build social relationships at work, or engage in passion projects inside the firm can result in happier, more devoted employees.

Reward commitment and Show Recognition:

To recruit the most qualified candidates, companies must provide competitive remuneration packages to employees who are committed. You must compensate employees enough so they do not have a second thought on salary when choosing to work for your organization. 

Since recognition can drive productivity, you can plan out a rewarding program

When there is an award to be won, employees strive hard to accomplish their allocated jobs in the best possible manner. It naturally drives the workforce to be more productive.

If businesses increase the number of employees, they acknowledge each week for their work, the following will occur:

  • 24% increase in quality of the job
  • 27% decrease in absenteeism
  • 10% decrease in attrition rate

Consider offering one-time incentives, in addition, to aid with student debt repayment and work-from-home opportunities. Take the time to demonstrate your gratitude to your employees with incentives, promotions, or simply an email.

Prioritize and implement mental health and employee help programs:

Countless people worked diligently during the epidemic and faced the difficulty of managing personal and professional obligations. As a result, the emphasis shifted to what companies are doing to make their employees feel valued and supported. 

HR departments must ensure that a communication strategy is in place to apprise employees of any accessible employee support programs and mental health programs. Not only is it vital to invest in these sorts of initiatives, but also to promote an open discussion on issues such as mental health and financial wellbeing. 

Consider providing instructional workshops to explore and answer questions about these resources. 

Also, consider imaginatively what employees may desire or need, going beyond ‘perks.’ For instance, offering employees access to their income before payday could significantly improve their quality of life. They may feel more valued and hence, may stick to your company.

Connect with intent:

Employees today want to feel like they’re contributing to something bigger than themselves, that they’re making a difference, and that their job matters. Hence, your organization’s mission should be clearly defined to the employees and initiatives should be explored to assist each employee to understand their unique purpose in the company.

In Start with Why, Simon Sinek describes a “golden circle” technique that might help you establish your mission. Ensure that each team or department understands how their efforts contribute to your organization’s overall performance when you evaluate organizational objectives. Reinforce to all employees that everyone’s work matter and is a significant contributor to the company’s growth. 

You may also choose to assist others who wish to define their particular mission. Employers need to understand the distinct set of skills, talents, and passions of their employees that can contribute to their own and the company’s success.

Clarify your expectations:

When managing uncertainty, the brain is often subjected to an invisible cognitive strain. You may compare it to a processor that must use more energy to do operations in the background. The cumulative effect of these additional mental demands results in unnecessary stress and strain.

When feasible, employers may alleviate this burden by providing employees with clearly defined goals. This is especially crucial for top performers and star achievers, who would often set very high expectations for themselves and are susceptible to burnout. 

Consider the well-being of your employees and their families:

Employers should ensure the physical, mental, and emotional well-being of their employees and their families to retain them. This may include health insurance; discounts on membership to a club, golf course, or fitness center where they feel relaxed and rejuvenated; mental health counseling and care services; maternity and paternity leaves, etc. Additionally, you may support parents of young children by offering child care support programs and Paid Time Off (PTO).

Review your organization’s policies:

The hiring and onboarding process may make or ruin a company. The implementation of all recruiting and onboarding rules and procedures is as essential as it is to review them.You must also foster an atmosphere in which the skilled and gifted employees feel at ease discussing workplace difficulties. Businesses must guarantee that they offer continuing training programs so that employees can acquire new skills while at work.

Also Read: 25 Unique Employee Benefit Ideas To Attract the Best Talent

Conclusion

There are several reasons why an employee may contemplate quitting his work. Although certain factors may be beyond your control, being proactive about the aspects you can influence might help you avoid losing your finest employees to The Great Resignation.

Employees’ perspectives can be understood by using a software that helps to learn what employees think about their work; job roles, and future in the company. This may be accomplished by using the Engagedly solution, which enables employees to provide feedback anonymously. Thus, employees will have no qualms about expressing their views and opinions on their management or the work environment. You may not be able to stop a specific employee from leaving his or her job, but you may avert the next loss.

If you’re looking to take a proactive approach to retaining and engaging your employees, book a live demo with us.

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How Performance Management Software Helps in Employee Development

A report by LinkedIn shows that 64% of learning and development professionals believe reskilling their current workforce to fill skills gaps is more of a priority in a post-pandemic world. Furthermore, employee development has been recognized as one of the most important factors in organizational development by various Fortune 500 companies. 

Annually, US organizations spend over $180 billion on the formal training and development of their employees. The focus on employee development has increased since the pandemic. It created a need for a dynamic and skilled workforce to handle critical and unprecedented business challenges. 

As organizations are competing for the right talent in the global marketplace, it is becoming important to nurture their current employees as well. It has been observed that organizations that invest in employee professional development programs see a substantial increase in employee productivity, higher engagement, mitigation of critical loss making risks, reduced turnover, and increased revenue. Moreover, it gives employees opportunities to understand their career growth and become attuned to the organizational goals. Engaged and productive employees stay longer in the organization and help in achieving better results.

Many organizations are now emphasizing the importance of performance management software to develop and engage their workforce. Employee development is at the core of performance management. It incorporates a performance management program that helps organizations scale up their workforce effectively and methodically. 

Also Read: What is a performance management system?

What Is Employee Development?

Employee development is not a new concept. It gained prominence during and after the Second World War, when countries needed skilled people to carry out work in factories and warehouses. It led to the development of employee training programs that helped unskilled workers gain the skills required to perform their tasks efficiently and effectively. Soon, with the development of technologies and the introduction of power computing, employee training and development initiatives became the norm. 

Organizations throughout the world have started developing programs for employee development to cater to changing market demands, increasing global competition, overcoming quality issues, and developing a workforce for the future.

Continuous employee development involves activities undertaken by organizations to improve the overall performance of employees. It can be based on the goals set by organizations, like reducing employee turnover, increasing diversity and inclusion, increasing employee engagement, and productivity. 

Based on the goals, organizations can use different approaches to employee development. Training and development programs, mentoring and coaching, employee counseling, cross-functional training, job rotation, job enrichment and enhancement are some of the employee development activities.

Let us discuss the importance of employee development from a performance management standpoint.

Also Read: 10 best employee feedback tools to track performance

Why Is Employee Development Important?

To remain competitive in the ever-changing business environment, it is important to focus on continuous employee development. A skilled and competitive workforce helps in building strategies that are aligned with organizational goals and objectives. 

By adopting performance management software, it becomes easier to organize, monitor, and measure the success of human resources. It assists upper management in strategizing employee development activities and automates the manual processes of goal setting and performance review.

Some of the benefits of employee development that can be achieved through performance management software are discussed below.

Attracting New Talent

A report by Gallup highlights that 59% of millennials focus on learning and development opportunities while applying for jobs. In comparison, 44% of Gen X and 41% of baby boomers focus on skills development as a major criterion for job selection. The increasing reliance on learning and development showcases the paradigm shift among job seekers. 

Organizations that invest in their employees, develop a brand image that helps them attract the right talent. In the last decade, many organizations have started allocating more funds to the learning and development of employees in order to keep themselves more attractive to job seekers. 

Also Read: Impact of employee development on productivity

Reskilling and Upskilling Current Employees

A staggering 87% of millennials see career and professional development as an important parameter in their job. Giving opportunities to employees to reskill and upskill themselves keeps them involved in their career progression and also gives them a feeling of being cared for by their employer. 

By utilizing the features of 360 degree feedback and continuous performance management, organizations can keep track of their employees’ performance and conduct training programs for improvement. It also helps in recognizing and rewarding the best performers 

Improve Employee Engagement

A report published by Gallup states that only 36% of US employees are engaged in their workplace. Globally, this figure is just 20%. Employee engagement is directly related to an employee’s commitment towards the organization. Many executives cite employee engagement as one of the key strategies in building a performance driven organization.

Focusing on employees’ professional development helps in building an engaged workforce that is more productive and is ready to go the extra mile to achieve their targets. An engaged workforce is less prone to making critical errors and helps in increasing the overall productivity of an organization.

Also Read: 10 best tools for employee goal setting

Succession Planning

Succession planning is important for maintaining a strong position in the market. It is an integrated and systematic process that involves identifying important positions in the organization and creating a talent pipeline for filling those vacancies internally. 

Succession planning requires taking into consideration the current and future organizational needs. It ensures that people with the requisite skills are available to take up the jobs in the future. Succession planning strengthens the overall capabilities of the organization by undertaking the following process:

  • Identifying key areas and positions
  • Determine the capabilities and skills required for key areas and positions.
  • Identifying internal resources interested in the positions and assessing their capabilities
  • Develop and implement knowledge transfer plans
  • Evaluate the effectiveness of the plan

Performance management software aids in the overall succession planning process by identifying employee skill sets and providing a strategic path to develop capabilities and measure the plan’s effectiveness.

Reducing Employee Turnover

Employee training and development have a direct impact on employee turnover and absenteeism. It is generally thought that skilled employees have a greater chance of leaving the organization, but research has shown that by investing in employee development, organizations can reduce the turnover rate and can also prevent frequent layoffs. 

Also Read: 8 steps to effective employee surveys

Aligning Business Strategy With Organizational Goals

Aligning business strategy with organizational goals helps in making informed decisions. It also ensures that everyone in the organization is working towards a common goal. A business strategy has a direct impact on the revenue, sales, and marketing initiatives of an organization. In order to achieve higher results, organizations need to focus on aligning their strategy with organizational goals and objectives.

Performance management software helps with resource alignment by defining employee goals, employee development, and fixing performance criteria that support the organizational vision and mission.

Diversity and Inclusion

One of the most important aspects of employee development is strengthening the DEI (diversity, equity, and inclusion) initiatives. Much research has shown that less represented groups feel the burden of not getting enough support from the management. Thus leading them to quit the organization early. But with the increasing focus on DEI, employers can now create focused programs that help such groups in their learning and development.

Also Read: 10 features to look for in an OKR software

Utilizing Performance Management Software for Employee Development

Performance management software, also known as an employee performance management tool, helps managers track the performance of their direct reports and provide them with real time feedback for improvements. Therefore, many organizations have started switching from traditional performance management systems to data-driven performance management systems, powered by the intelligent insights offered by the tools. 

The features offered by the software help in solving complex human resource challenges. It uses technologies like advanced analytics, AI, and machine learning, and psychological concepts embedded into the system. 

Enagedly is a performance management platform that offers a wide range of features to engage, enable, and develop employees. Its scalable and customizable features like OKRs/goal setting, real time feedback, ongoing check-ins, 360 degree feedback, and talent analytics make it a comprehensive solution for managing a workforce of any size.

Let us look at the salient features of performance management software that help in employee development.

Rewards and Recognition

Researchers have found a direct link between employee recognition and productivity. Employees who are frequently recognized for their efforts are more likely to stay longer in the organization. They are also focused on the achievement of organizational objectives. As many organizations are utilizing the advantages of rewards and recognition, it has become an astounding $46 billion market- Forbes.

Organizations must focus on employee development by rewarding their employees for their efforts and contributions to organizational success. 

Also Read: Performance management tools for employee engagement

Setting SMART Goals

The first and foremost step towards employee development is setting up SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals. It helps managers and employees track their performance and take corrective action whenever their performance drops. The feature also helps the upper management keep track of the employees from various departments, teams, and roles .

Setting SMART goals streamlines business ideas and focuses the efforts of employees on allocating their time to tasks and activities that bring in the highest ROI. It helps in tracking the progress of employees and can provide insights on actions to be taken for employee development.

360 Degree Feedback

Feedback helps in holistic employee development by providing them with improvement plans, tactics, and measures to enhance their performance. 360 degree feedback is a process in which employees receive anonymous and confidential feedback from their colleagues (including supervisors, managers, direct reports, and peers). 

It is an effective tool for analyzing employees’ performance and motivating them to improve their skills, capabilities, and overall performance. It further helps in the recognition of employees with learning gaps and puts them on employee development programs.

Also Read: Common leadership challenges at workplace

Learning Management System

Learning opportunities are one of the most crucial parameters that define the success of an employee in an organization. Having a performance management system solves the challenges of learning and development. It helps in identifying the current skills of employees and promotes continuous learning on any topic. 

The most advantageous feature of an LMS is its ability to track the learning of employees. Managers can check the progress of their employees, their current performance on assessments, and the learning gaps highlighted by the tool. 

Conclusion

To thrive and grow in these turbulent times, organizations need to focus on the development of their most potential resource: employees. Therefore, by investing in their learning and development initiatives, organizations can create a skilled and performance-driven workforce that is able to take challenges head on and contribute towards the achievement of organizational goals.

We hope the article answers your question about “How software helps in employee development?”.
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Performance Appraisal Software: Is Low-Code / No-Code Development Right for You?

Deciding which performance appraisal software to integrate into your business is an important decision. You may be overwhelmed with how many options are on the market. Can you buy and use pre-made performance appraisal software, or will you need to build a new system? Many managers are struggling to understand the different types and features of each when they want to make a decision. A new generation of low-code and no-code software for performance appraisals has hit the market in recent years, and it is a game changer. Gartner estimates that by 2024, 65% or more of software creation will be using low-code. 

Also Read: Five Things Business Leaders Can Do To Create A Fantastic Work Culture

WHAT IS LOW-CODE DEVELOPMENT?

Low-code and no-code development is a platform where the development is made so simple that anyone can make software or app, even if they have little or no coding skills. This is a visual software development tactic that uses block icons with pre-installed code inside them. Users can drag and drop these blocks to develop and customize the application elements. 

Both low-code and no-code development used to be known as rapid application development (RAD). They both shorten the development time of applications by easily allowing developers to use duplicate and repetitive code. The difference between these two is that no-code only lets developers use the pre-set blocks of code, while low-code still has some flexibility for developers to make additions or modifications with written code. In short, no-code and low-code can help digitize and automate performance appraisal software development.

BENEFITS OF NO-CODE

No-code development is perfect for businesses without any IT team or specialists. Using no code to develop performance appraisal software takes a fraction of the time and cost it would take to hire a development team and create one from scratch. Many companies only need the basic requirements of performance appraisal software without the extra effort of customization.

Also Read: Why You Need Performance Manager Software in 2021 

Small businesses with a small number of employees and different departments will find no-code performance appraisal software the easiest and fastest. This software will come pre-packaged with the most common and helpful applications. If you need something fast, that is ready to use right out of the box, your company should look into no-code.  

 BENEFITS OF LOW-CODE

As your company grows and expands, you may find that the no-code software you have been using is missing many important features that your team now needs. Low-code has many of the same benefits as no-code but is less limited. A programmer can create those extra features and customizations you need. This still allows the programmer to utilize pre-set code blocks for most of the performance appraisal software and focus more time on perfecting the custom additions you want.

As the name implies, some coding knowledge is still needed for low-code development. Many companies have integrated an AI assistant to make this part even easier and faster. The AI assistant can help amateur coders navigate how to make changes to the software. It also might be necessary to use low-code instead of no-code development if your company already uses many different platforms or software, and you want these fully integrated into your performance appraisal software. 

Also Read: Why These 8 Top Companies Redefined Their Performance Management Systems

Low code is commonly used for task automation. With low code, it is easy to set up custom, automated tasks in the software. In your performance appraisal software, quickly set up an automated email to send out to employees when they miss an important deadline. You can set up rewards to automatically go out when an employee or team accomplishes a company goal in the system. These benefits of Low-code have made it the most productive option for performance appraisal software development. Forbes found that companies are 15 – 20% more productive when they use low-code platforms. This is because low-code platforms have higher speeds and scale than what manual code reviews and alterations can accomplish.

DRAWBACKS OF NO-CODE / LOW-CODE

Low-code is more flexible than no-code platforms, but both will have limitations as a tradeoff for easy development. Low-code platforms can limit the integration to other third-party platforms or tools smoothly. No-code and low-code software often work best for smaller companies. The larger your company, the larger variety of data that needs to be processed differently inside the platform. Larger companies will likely need something more customizable than low-code to effectively categorize, filter, group, or label data. The pre-set code blocks in no-code and low-code software are targeted toward most standard business requirements in performance appraisal software. The more unique business your company and employees do, the less likely a low-code software will have all the features needed to properly measure employee performance.  

Want to know how Engagedly can make your performance management process flexible? Request for a live Demo!

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Employee Recognition & Rewards: 4 Common Mistakes to Avoid For Remote Employees

When some or all of your team is working remotely, proper communication is critical. Managers need to keep remote workforces engaged and happy now more than ever. Having a plan to recognize and reward your outstanding employees makes sure they feel satisfied doing their job. 

It takes more effort to be vocal about your praises or concerns in a remote setting than in a traditional face-to-face workspace . Whether your team is working from home temporarily or is from international time zones, managers must regularly acknowledge and recognize their work. OC Tanner conducted research that found 97% of employees who quit their jobs listed lack of appreciation as a major reason.  

Here are some common mistakes to avoid in order to keep your employees happy!

Also Read: 5 Benefits of Investing in Employee Recognition Software

WAITING FOR REPORTING SESSION

DON’T WAIT until the next report to recognize employees when they do something outstanding. Call it out immediately. Avoid saving compliments to soften the blow of criticism, as keeping them separate is a better strategy. Be direct and specific about what you liked or how they helped. Not only will this help in making them feel recognized, it will reinforce these behaviors. 

If a customer praises an employee or their work, pass it along immediately. Daily micro-recognitions can help create a work culture of support. If leaders hold a habit of immediate praise, it will spread to all levels of the organization and make a welcoming work environment. Familiarize your employees with peer-to-peer recognition so as to help achieve positive 360 degree feedback.

NOT BEING GENUINE

Employee recognition should be consistent, but not automated. A short and genuine “Thank You” email or text will be more impactful than an automated, cookie-cutter recognition email. If your praise feels forced or hollow, they won’t feel value in their work. A common mistake many managers make is they have generic rewards. Instead, employee rewards and recognition should be tailored appropriately. 

Also Read: How to Support Mental Health of Your Remote Team

When you praise someone, specifically point out how they have improved. It’s also a good idea to praise them for personal achievements outside of work too. Without office small talk to mention personal praises, it is worth having a way to informally keep in touch with employees achievements. Congratulate your employees for buying their first home. Congratulate them on earning their MBA. Throw a virtual baby shower.

WHAT ARE VIRTUAL REWARDS?

Many managers don’t know how to reward their employees virtually. It was so easy in-person. You could just give them a gift card, or buy them lunch. While some of the traditional reward and recognition practices are not possible any more. But, you can still do a lot of those things with remote employees. You can email restaurant gift cards or movie ticket passes as small rewards for a good job. An Amazon digital gift card is a safe gift for anyone. 

Lets not forget about  Employee Appreciation day. Have a themed dress up day, or change your zoom background. Take advantage of the virtual setting and play games with everyone! Make a Kahoot with creative icebreakers for fun team bonding. Instead of a catered lunch, use a delivery service like Doordash, Grubhub, or Postmates to deliver a meal from a restaurant nearby straight to your employees home.

MEASURING ONLY PERFORMANCE

Many managers associate giving an employee reward and recognition when they hit a goal or milestone. There are a lot more behaviors that deserve recognition, such as effort, honesty, dependability, ambition, innovation, professionalism, or problem-solving skills. These qualities aren’t as easy to measure as tracking performance towards a specific goal. Especially in the remote workspace, managers need to take extra effort to recognize when an employee shows these values. 

One important employee measurement to consider besides performance is time management. Time management can help you see what positions are overloaded or are underutilized. Goals for different team members will need to be adjusted based on who is and isn’t making deadlines. To be the most effective, tools like Asana, Trello, or Basecamp. 

Talk to employees about more than just their results, but ask them about their overall process. Did they run into any problems? If they worked with other team members for a project, get feedback about how they worked together. It will take more investigation, but making sure virtual workers are recognized and rewarded for more than just hitting goals will make them feel more valued. 

Want to know how Engagedly can make your remote employee recognition programs easy? Request for a demo from our experts.

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5 Employee Engagement Activities to Revive Your Workforce

Employee engagement has different meanings to different people. Some say engaged employees means enthusiastic employees, while others believe it means happy or satisfied employees. But employee engagement doesn’t mean employee happiness; neither does it mean employee satisfaction. A happy employee will not necessarily be the most productive or hardworking employee. A satisfied employee might not go that extra mile on his/her own to achieve excellence.

Employee engagement is the emotional commitment employees have towards organizations that influences their behavior and level of effort in work. In other words, engaged employees care about their work and their organization.

Study reveals 81% of employees who do not feel engaged at the workplace would consider leaving the organization today if the right place calls. What is more staggering is, disengaged employees cost U.S. companies up to $550 billion a year.

So how do you create a work environment where employees care about your company? Following are some employee engagement activities to boost morale of your employees.

1. Create a Feedback Culture

One of the best ways to level up employee morale and create a positive work environment is by providing feedback frequently. According to Forbes, 40% of employees who hardly receive any feedback from their managers are actively disengaged. And 43% of highly engaged employees receive feedback at least once a week.

Feedback culture is a workplace culture that focuses on feedback between employees and employers. It’s a culture where every employee feels they have the right to voice their opinions and their work doesn’t go unnoticed. This culture is helpful in keeping employees motivated, active, and engaged.

Engagedly is a comprehensive employee engagement software that uses a 360-degree feedback system. It allows you and your employees to provide feedback and even ask for feedback.

2. Recognize Your Employees’ Effort

By recognizing your employees’ contributions you encourage them to bring out their best at work, every day.

Lack of recognition highly affects employee morale, productivity, and loyalty. A key finding of a survey, commissioned for OGO, states, 40% of employed Americans would put more energy into their work if they receive recognition more often.

Employee recognition activities engage employees in the workplace and change their behavior towards work for the benefit of the business. If they are appreciated for their efforts, they will work even harder to get that recognition.

Even a simple “thank you” can create the emotional connection your employees need to have with your organization.

Also read: Top 7 Performance Appraisal Mistakes Managers Make

3. Focus On Brainstorming Sessions

Brainstorming is the most effective technique to generate new ideas.

Though these sessions are loud and chaotic, and sometimes it doesn’t give any productive results, it remains one of the best employee engagement activities.

When structured the right way, brainstorming sessions can:

  • Encourage out-of-the-box ideas, because it allows employees to think without the fear of judgement
  • Helps in team building, because it encourages open collaboration to generate innovative ideas
  • Produce a diverse range of ideas as it introduces different perspectives from different people
  • Help teams generate a large number of ideas in no time which can be used to find the ideal solution

4. Fun Sessions Help Increase Employee Engagement

Fun sessions are a massive hit when it comes to employee engagement at the workplace.

Working continuously can be exhausting for your employees. A fun session, once or twice a month, gives them a sweet break from their hectic work schedule. It helps them to start again with a fresh mind. Not only that, it also gives your employees the chance to interact with other team members.

From fun games to silly trophies to creative activities, everything is allowed in a fun session.

Also read: Employee Turnover: Know Why Employees Quit

5. Emphasize Work-Life Balance

Today’s work culture revolves around the concept of work-life balance to a great extent. However, achieving a perfect work-life balance is still a dream for most of the corporate employees around the world. When your employees’ work-life is out of balance for a long time, employee engagement plunges.

To be highly engaged in the workplace, this balance is necessary. As Blake McCammon, Founder and CEO of WorkBoxed, put it, “Work-life balance is one of the most important things employers can do to help employees not only stay healthy and fit, but keep them engaged day by day.”

Provide your employees with work from home scenarios where they can enjoy life to the fullest, but still get their work done. Most professionals benefit from a blend of office-based and remote work environments. Various studies have shown work from home Wednesdays make teams collectively more productive.

Flexible work hours are also necessary to maintain employees’ work-life balance. When employees are bound by time, they spend more time looking at the clock than being productive; it affects quality and quantity of work. Offering your employees flexible work hours keeps them satisfied, productive, and is good for their mental health.

After all, one will never feel completely satisfied by work until they are satisfied by life.

Employee engagement and productivity are closely related to each other. Engaged employees are the most productive employees, and they make it easy to do your job well. So, set some time aside, decide your budget and resources, and incorporate these five activities into your employee engagement routine; you will have a more productive and happier workforce at your company.

 

Want to know how Engagedly can help you create an engaged workplace? Then request for a live demo

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