How To Get Started With OKRs? Types | Process | Benefits | Templates

Introduction To OKRs

“Setting goals is the first step in turning the invisible into the visible.” — Tony Robbins

Fierce competition, ever-changing technology, and a capricious business landscape, coupled with the great resignation and aftermath of the pandemic, are the leading factors that are shaping global business. 

In this uncertain environment, how are organizations keeping pace with growth and development? 

While goal setting helps organizations keep track of their performance, it is essential to involve every employee in organizational success. So, how do you ensure that the entire workforce is committed to the organization’s goals and create initiatives that help meet those goals on time?

One of the ways that organizations can create, implement, and measure goals, is by adopting the OKR framework. It is one of the most popular and effective techniques that is used by organizations to achieve ambitious and aspirational goals. Through this framework, leaders and managers can keep track of employee initiatives and ensure their time and effort go into the most productive activities. 

For decades, organizations have been using different approaches and methodologies to create and track employee goals. While there are multiple approaches available for goal setting, OKRs are one of the most widely appreciated and widely accepted throughout the world. It helps in articulating the organizational goals into simple objectives and provides measures to track and check the progress of every employee. Furthermore, it increases transparency in the organization and makes departments, teams, and individual employees more accountable for their key results.

As organizations are steering through pandemic-led challenges, it is difficult to track the progress and inputs of every employee. Moreover, setups like work-from-home and hybrid environments create barriers to communication, collaboration, and connection, which ultimately leads to less productivity and engagement. OKRs are a great mechanism to tackle such challenges and offer insights into employees’ deliverables.

Before we dive deeper into the intricacies of objectives and key results, let’s take a closer look at what it means to the organization and how it provides actionable insights to leaders.

OKR Templates

An OKR template is a document that helps organizations, teams, and individuals set up challenging and ambitious goals that are aligned. Also known as the OKR tracking template, it provides great insights into the achievements of team members and helps managers constantly track the progress of different goals. 

The leading industrial and HR experts at Engagedly have created a number of OKR templates that accompany different aspects of goal setting and tracking. You can customize these templates to use them for your organization and keep track of the most important organizational goals. 

Goal Setting Module

What Are OKRs?

“One: set inspiring and measurable goals. Two: make sure you and your team are always making progress towards that desired end state. No matter how many other things are on your plate. And three: set a cadence that makes sure the group both remembers what they are trying to accomplish and holds each other accountable.” Christina Wodtke1, Author of Radical Focus.

Objectives and Key Results” (OKRs) is a goal-setting and leadership framework. With OKRs, businesses can communicate their desired outcomes and identify key milestones to achieve them. OKRs help companies align their teams with their overall strategy and drive meaningful progress towards their goals.

It became a globally accepted and acclaimed strategy after Google started using it in the 1990s’. Thereon, it has found its way from Silicon Valley to innumerable startups and the world’s leading organizations, like Microsoft, Dell, Baidu, and Adobe. 

But what makes it different from the other goal-setting methodologies like MBO (management by objectives) and SMART goals? Even though OKRs originated from MBOs, there are multiple differences in the structure, approach, goal review frequency, and degree of autonomy. OKRs help define the success strategy of the organization while encompassing the “What and How”, meaning they highlight the organizational objectives to be achieved and also provide a set of measures as key results. 

To have a clear understanding of how OKRs impact the organization, let us first look at its components.

Also Read: OKRs for new hires

Decoding OKRs

OKR is a great leadership exercise that can be conducted either monthly or quarterly. It helps align the efforts of resources toward achieving organizational goals by clearly outlining their objectives and the quantifiable actions necessary to achieve them. Keeping the focus on some specific and major objectives makes it easier to track their progress and ensures that the workforce is committing their efforts to achieving them.

What Are Objectives?

In simple terms, objectives are what is to be achieved. They are short, inspirational, organized, and clearly defined goals that lead to major changes in the organization. Objectives are aligned throughout the organization and are qualitative. Properly designed and effective objectives ensure that the workforce does not lose sight of the goals and puts their maximum effort into them. 

The process starts with leadership deciding on 3-5 objectives to be accomplished. Then the departments and various teams under them set their own objectives based on the organizational objectives. The crux is to ensure the achievement of organizational objectives by channelling the efforts of every team member.

An example of an objective: Increase overall traffic to the website blog

Qualities Of Objectives

Every objective in the OKR bears some unique qualities. It is crucial to understand them to set relatable and clear objectives. Some of them are discussed below.

  • Very Clear: It is critical to have clear, unambiguous, and direct objectives that are understandable by every employee in the organization. They should be written in a manner that is easily interpretable and quickly understood.
  • Challenging: Challenges make teams and departments in an organization collaborate and work towards the mission. You can either bore your employees by making them work on something easily achievable, or you can flex them by putting a challenging objective in front of them. But it is important to ensure that objectives are not impossible to achieve, as this may lower the morale of the team and put them off track.
  • Actionable: Some objectives put your team to the test and offer them something challenging and actionable to work on and then some objectives seem vague and will put your team off. Creating actionable objectives is the key to imbibing enthusiasm in your employees.
  • Inspiring: Your employees should be energized while working toward your goals. By setting inspiring objectives, you can increase employee engagement and productivity and ensure they have something to look forward to. 
Also Read: OKRs for healthcare professionals

What Are the Key Results?

Key results are a mechanism to measure the achievement of the objectives. Usually, every objective is followed by 3-5 key results that help in its accomplishment. They are measurable, specific, time-bound, and verifiable. They are signifiers that the objectives are in place and they support their evaluation by everyone in the organization. 

Additionally, organizations create scoring systems to evaluate the key results. Usually, the system is in the form of a score varying from 0 to 1. The movement on the scale indicates the achievement of the key results. 

Examples of key results

Below are the sample key results required to achieve the objective of increasing the overall traffic to the website blog.

  • Increase year-on-year traffic to the website by 100%
  • Optimize 50 articles every month
  • Publish 70 articles every month

Qualities Of Key Results

For key results to be effective and actionable, they should have the following qualities in them.

  • Measurable And Quantitative: Key results should be easily measurable in a unit or scoring system as defined by the organization. It should highlight the progress of the team or an individual towards the defined objective.
  • Supports Accomplishment Of Objectives: Achieving key results should be directly linked to objectives. A key result cannot exist on its own and must be related to the team or individual objectives.
  • Clear: Key results should be clearly defined and easily understood by the teams and individuals. The initial value and target score should be stated while setting the key results. 
  • Time-bound: Setting a timeframe helps employees stay focused on the activities. Hence, it is important to fix the start and end of all the key results. All team members must be notified about the dates of key result activities.

Talent Management Software

History Of OKRs

The history of OKRs goes back to 1974, when Peter Drucker2, an Austrian-American management consultant and business enthusiast, invented Management By Objectives, popularly known as MBO. It became the predecessor of OKRs. Drucker’s purpose was to enhance the productivity and performance of an organization by introducing objectives that were agreed upon both by the leadership and employees. 

It was in the 1970s that the co-founder and CEO of Intel Corporation, Andy Grove3, revolutionized the concept of objectives and key results. He used this concept to enhance the performance of Intel and increase revenue by manifolds. He used the MBO framework and tied the objectives with key results to create business excellence.

In 1975, John Doerr joined Intel and learned the concept of OKRs. He found it to be immensely useful in achieving objectives and empowering the employees. He then went on to teach the concept to the founders of Google, Larry Page and Sergey Brin, as an advisor while working at the venture capitalist firm, Kleiner Perkins. 

At that time, Google was in its initial stages and quickly adopted the concept. Since then, thousands of companies, from multinationals to startups and even kindergartens, have adopted OKRs and used them to become tremendously successful.

Also Read: Tips to set up OKRs during onboarding

Types Of OKRs

There are two types of OKRs: committed OKRs and aspirational OKRs. Committed OKRs are objectives that are achievable and realistic, while aspirational OKRs are more challenging and ambitious. Both have different purposes and methods for achieving them.

Categorization of OKRs is done based on two questions: the first one is “What does the organization want to achieve?” and the second one is “How do we achieve it?”. By answering these questions, leaders can segregate the OKRs into two baskets: committed OKRs and aspirational OKRs. 

Understanding the differences between the types of OKRs helps organizations organize their resources and adopt the methodology that is most suitable for bringing in the key results, driving culture change, and increasing employee engagement. As the purpose of the OKRs is to align the resources towards the most important organizational priorities, it is therefore important to categorize the OKRs to get the most out of the time and efforts of the employees. Let us understand the differences between them and which methodology works best for the organization.

Committed OKRs

Also known as “roof shot goals,” these OKRs highlight the focus areas where the teams are expected to have a 100% achievement rate. An organization sets committed OKRs to focus the efforts of teams on such parameters whose achievement is critical to the success of the organization. 

Even though these OKRs are ambitious, they are still realistic and achievable. Hence, the teams are expected to deliver 100% on them. In a scenario where a department or a team finds that the committed OKR cannot be achieved in the current cycle, they must consult with the leadership and create solutions and alternatives to get the goals back on track.

Please note that there is no room for failure in committed OKRs. They represent the utmost priorities of the organization. Team members need to put their heads together to ensure the achievement of the objectives. 

Aspirational OKRs

Aspirational OKRs, in contrast to committed OKRs, are stretch goals which are impossible to achieve in a given cycle. The purpose of creating them is to push the departments, teams, and individuals to go further than the committed goals and think better in their approach and execution. Also known by the name “moonshots,” aspirational OKRs drive team efforts towards creativity and innovation. As long as the organization sees considerable and meaningful success, falling short on the achievement of aspirational OKRs is not considered a problem. 

Having a 100% achievement rate in aspirational OKRs is rare, and it turns out that if the teams were able to achieve it, then the OKRs weren’t aspirational. In such a scenario, an organization needs to work on improving the methodology of setting OKRs.

Committed Vs Aspirational OKRs: How To Choose?

A global multi-sector survey4 conducted by the Economist Intelligence Unit (EIU) with 500 senior executives from organizations with revenues of $1 billion or more found the following about goal setting.

  • Right implementing goals is critically important: 90% of the respondents shared that they failed to achieve all of their strategic business goals of wrong implementation.
  • Workforce capabilities define the success: 55% of executives found their business exposed to competitors because of inadequate delivery capabilities.

The above statistics highlight the importance of goal setting in the workplace and how it should be done in tandem with workforce capabilities. That’s why selecting the right mix of OKRs is important for organizational success. While an organization may want to have only aspirational goals to push their team to work hard and achieve more, having only aspirational OKRs can demotivate the team and exhaust them for never achieving their targets.

On the flip side, having only committed OKRs will inhibit the innovation, creativity, and problem-solving abilities of the team. They will never be attuned to failure and will be discouraged from risk-taking. 

The best approach to selecting aspirational or committed OKRs is based on the organizational culture and strategy. For innovative organizations like Apple, Alphabet, and Microsoft, going beyond the comfort level is imperative, and setting aspirational OKRs is a must. And for organizations that are more into operational activities, committed OKRs will serve the purpose. However, in the long run, as the organization grows, it is crucial to have the right mix of aspirational and committed OKRs to pivot the organization towards success. 

Also Read: Top Companies That Adopted OKRs

Benefits Of OKRs: Why Do You Need Them?

OKRs are the key to successful business planning. Organizations that have implemented OKRs found it to be immensely useful in creating an impact on the culture, business outcomes, engagement, and communication. Let us explore some of the benefits of using OKRs.

OKRs are the key to successful business planning. Organizations that have implemented OKRs have found them to be immensely useful in creating an impact on the culture, business outcomes, engagement, and communication. Let us explore some of the benefits of using OKRs.

Business Success

Time and again, it has been proven that organizations that opted for OKRs had tremendous success. The biggest benefit of OKRs lies in making organizations more agile and transparent. It aids in streamlining employees’ efforts to achieve real-world business outcomes.

By giving ownership to the teams to set their own objectives in cadence with the organizational goals, it increases accountability and makes them feel involved in the decision-making process. There is no doubt that organizations like Google, Netflix, and Microsoft have embraced OKRs and focused their efforts on achieving specific goals.

Strategic Alignment

The ultimate guide to okrs

Chris Zook and James Allen, in their book “Profit From The Core5” mention that between 1988 and 1998, out of 1,854 large corporations they surveyed, seven out of eight could not achieve profitable growth. Yet 90% of these organizations had detailed plans for growth. 

The startling statistics highlight how important it is to align organizations and employees with goal setting. While you are burning the midnight oil to prepare plans for growth, not having the goal alignment will not lead the organization to its desired objectives. 

OKRs help leaders, managers, and individuals align their efforts and focus on the most important goals of the organization.

Cultural Shift

For long, organizations have focused on output rather than focusing on outcomes. While many leaders still use the terms interchangeably, there is a lot of difference between them. In simple words, output is what the organization or a team does, and an outcome is the change accompanied by the output. 

By focusing on outcomes, OKRs help drive employee engagement, higher performance, and transparency in the organization. When continued for a long time, it embeds into the organizational culture and brings purpose, commitment, and innovation into the system.

Clear Communication

As per a report6 by HBR, around 95% of employees are unaware of the organizational strategy. The key to connecting, empowering, and engaging employees is clear communication. An organization that fails to communicate its objectives clearly, suffers losses and employee disengagement. 

Using OKRs can solve the challenges of communicating organizational, departmental, and individual goals to every employee. Weekly and monthly check-ins help create a communication channel to highlight any issues in the progress of any objectives. 

Also Read: 10 Best employee feedback tools to track performance

Learning and Development

OKR Process: How To Get Started With OKRs

The purpose of writing and implementing OKRs is to align the efforts of resources towards the achievement of core organizational objectives. They help bring purpose and meaning to the organization and offer employees something to look forward to. Even though all organizations create short-term and long-term business strategies, only a handful are able to execute them effectively and efficiently. Furthermore, non-alignment of resources with the objectives leads to substandard results and ineffective business delivery. 

Most organizations opt for OKRs to bring accountability, transparency, and alignment to the system to implement and execute business strategies. It is important to have leadership involved in the end-to-end process to get actionable results and bring substantial change to the organization. 

Creating and implementing OKRs can be cumbersome. It requires integration of teams and leadership to understand the complex problems to be solved and the mechanisms to follow. Let us now understand the process of getting started with OKRs.

The Ultimate Goal

A company’s ultimate goal is a pivotal point for the whole workforce. Departments and teams create their OKRs based on the objectives set by the leadership team. Hence, it is crucial to understand which objectives will solve the organizational challenges and which ones will offer growth opportunities. While there can be innumerable problems to tackle, concentrating on the mission and vision of the organization will help narrow down the most important aspects of organizational growth.

An example of an ultimate goal could be “to become the most preferred IT training provider in the APAC region.”

The best way would be to convert your mission and vision into overarching objectives and key results. This will provide a focus area for various departments and teams to create their OKRs that will support and contribute towards fulfillment of the ultimate objectives. 

OKR Cadence

The frequency with which the organization and teams set their OKRs is known as the cadence. Usually, there are two cadences in OKRs: quarterly and annually. As organizational objectives are directional and take a longer time to accomplish, their cadence is set annually. 

Departmental and team OKRs are more actionable and are set quarterly. The short-term cadence of departmental OKRs helps leadership change the strategy and direction if they are not contributing towards organizational objectives. 

Setting an OKR cadence requires meticulous planning and understanding of the business environment. Refer to the following points while selecting the cadence:

  • Uncertain market conditions require setting up a short cadence to accommodate the recurrent changes.
  • For startups that aim to achieve more in less time, it is preferable to set up a monthly or quarterly cadence.
  • For organizations that are prone to technological changes and stiff competition, a shorter cadence will work well.
  • Cultural and behavioral changes in the organization can be achieved through a short OKR cadence.
  • A long cadence is generally suitable for large and stable organizations that are prone to sudden changes in the business environment.

Writing Organizational Objectives

Having a single objective will keep the energy and efforts of the whole workforce focused and channeled. However, based on the industry, size, and growth prospects, an organization can create 3 to 5 objectives after taking input from various teams. 

It is important to involve all the key stakeholders in order to share their inputs regarding the most important organizational objectives for the next 12 months. The inputs collected from employees have to be evaluated against the company’s strategy and market position and then converted into objectives. Objectives should be specific, clear, and in agreement with what the organization should achieve in the next 12 months.

Keep the following pointers in sight while writing the organizational objectives.

  • Refer to the organization’s mission and vision statements.
  • Take past objectives into consideration and look at their key results.
  • Understand the most important business priorities that need to be addressed
  • Look at the OKRs that are performing well in the current cycle.
  • Understand the business and market complexities and decide what could be the pivotal point for the organization.

Writing Departmental And Team Objectives

Now that the leadership has decided the objectives to be achieved, it is time for departments and teams to create their objectives. They need to chart out the activities that will help the organization achieve its long-term objectives. The activities help keep the focus on the most important tasks that are vital for accomplishing the objectives. As team OKRs follow a quarterly cadence, it is important to craft objectives that can be achieved in the given cycle.

Setup OKR Scoring Method

How will you understand the progress your team has made towards an objective? To determine how well a team delivers on an objective, it is important to fix a scoring method. 

There are different scorecards used by organizations to indicate progress. One such method is using a scale of 0 to 1, where 0 indicates no progress made by the department or a team on the objective. One can also use a 10 point scale for scoring OKRs. 

The next step in measuring progress is labeling or benchmarking the scorecard. Labels help in understanding the overall accomplishment of an objective. For example, you can use labels like “30–40% as average progress and 50–75% as good progress.”

Communicate OKRs To Everyone

Sharing organizational and teams’ OKRs publicly helps in increasing the transparency in the system. Additionally, it brings more visibility regarding the organization’s most important priorities and helps employees collaborate to achieve their objectives.

Track OKRs

OKR tracker template

Successful implementation of OKRs lies in frequently tracking their progress by weekly check-ins and conducting a quarterly OKR review at the end of each cycle. OKR tracking assists in the following ways: understanding progress made on objectives, addressing any shortcomings, resolving any challenges encountered by the team, and motivating the team to continue putting in efforts.

Also Read: 10 Best tools for employee goal setting

OKR Best Practices

OKRs are an impressive tool to track and measure the progress of organizational objectives. But there are times when things can go haywire. And to prevent such events, it is best to follow OKR’s best practices that help avoid any hiccups and inefficiencies in the process. 

Onboard An OKR Champion

Creating and implementing OKRs is a challenging process, and many organizations fall prey to poor OKR adoption and implementation. To successfully incorporate OKRs into culture and business, it is crucial to have an OKR champion. A person with expertise in the adoption, rollout, modulation, and review of the OKRs helps channel and streamline the processes effectively. Furthermore, having an OKR champion will reduce the risk of running an incompetent and ineffective process.

Communicate OKR Benefits

To get the full range of benefits from the OKR methodology and framework, every employee in the organization must be well-informed about the process. By communicating the OKR benefits through different communication channels, leadership can ensure higher adoption and more visibility in the system.

Autonomy To Set Employee OKRs

Involving employees in setting their own OKRs increases their accountability, transparency, and trust towards the organization. Moreover, it will help employees choose the projects, tasks, and challenges that are more suitable for their skills and professional growth. Managers can hold discussions with the team members to understand their expectations and help them align their OKRs towards organizational objectives.

Hold Organization-wide OKR Review

To understand the overall impact of the OKR on the organization, it is important to hold an organization-wide review that discusses the achievements, setbacks, and improvement measures for the next OKR cycle. Such reviews provide OKR champions with insights to understand where the process is lacking and to suggest changes. It is important to note that the whole workforce should be part of the review meeting to incorporate the values of OKRs in them.

Mix Of Aspirational And Committed OKRs

As discussed in the previous sections, having the right mix of committed and aspirational OKRs keeps the workforce motivated and drives them towards organizational success. Additionally, labelling OKRs as committed and aspirational will allow employees to understand how much effort they have to put into a particular objective. 

Incorporate Learning In The Next OKR Cycle

The weekly check-ins and quarterly OKR reviews provide valuable insights to the leadership to enhance the effectiveness of the process. Before setting the OKRs for the next cycle, it is important to look back at the feedback collected from the process and the managers and integrate them into the system.

Use Both Top Down And Bottom Up OKRs

An organization that is new to OKRs will naturally use the top-down cascading method, meaning the objectives are set up by the leadership and they trickle down to different teams and finally to the individual OKRs. On the other hand, the bottom-up approach allows employees to set up OKRs and convince the management of their adoption. 

Much research has pointed to using a mix of both top-down and bottom-up approaches. It helps in keeping up the motivation and involvement of employees in their work and also ensures the leadership vision and objectives are met.

Performance Review, Promotion, And Compensation

The purpose of creating OKRs is to align the efforts of the resources in reaching organizational objectives. But some organizations make the mistake of tying compensation, promotions, and performance reviews to OKRs, which can kill their essence of transparency and accountability. Employee performance evaluation is an entirely different aspect of a business and must not be married to OKRs.

The above pointers help to avoid common OKR mistakes that organizations make while creating and implementing OKRs.

Also Read: The Ultimate Guide to 30 60 90 day Performance Reviews

OKR Examples

Setting up OKRs can be challenging for first-timers. But with experience and due diligence, one can create OKRs that bring in results. It is important to refer back to the past OKRs to avoid mistakes. Additionally, OKR examples can also provide quick insights to set up goals for various departments and teams. 

Below are some of the OKR examples to kick-start the process.

OKR Examples For HR

Objectives  Key Results
Create an employee wellness program
  • Organize 5 mental health sessions per quarter for every team 
  • Organize 5 physical wellness sessions per quarter for every team
  • Conduct an online webinar per month on physical and mental health
  • Increase employee registration for physical fitness activities by 50%
Improved training and development opportunities for managers
  • Increase manager enrollment in learning courses by 70%
  • Ensure 100% course completion rate by quarter end
  • Increase assignment submission rate by 80% for every course

OKR Examples For Information Technology

Objectives  Key Results
Enhance client data security measures
  • Reduce security breaches by 100% by the quarter end
  • Conduct 5 cyber security training sessions throughout the organization
  • Increase compliance score by 50 points by the end of the quarter
Reduce website and application load time 
  • Decrease server response time by 3 seconds.
  • Increase code quality through code optimization from 2 to 3 by quarter end.

Product Management OKR Examples

Objectives  Key Results
Increase the count of daily active users on the application
  • Enhance the notification feature to increase daily notification from 1 to 10
  • Provide an application widget to directly sync the user’s calendar for the upcoming webinars
Increase reliability and scalability of the product for external stakeholders
  • Increase database security by 10% through the latest updates and code enhancements
  • Ensure all new joiners take mandatory data security training within 60 days of their induction
  • Resolve all outstanding client issues by the end of the quarter.

Sales OKR Examples

Objectives  Key Results
Increase quarterly revenue to $500,000
  • Work to increase lead conversion from 5% to 15% by the quarter end
  • Increase customer upsell from 7% to 10% by the end of the quarter
  • Increase customer acquisition in the APQC region from 10% to 15%
Increase high net-worth corporate client base
  • Target corporations with more than $100,000 turnover.
  • Increase promotional outreach from 10 to 30 clients per month.

Customer Success OKR Examples

Objectives  Key Results
Provide state-of-the-art customer enablement tools
  • Implement the latest updates to reduce downtime and lags by 50%
  • Enable query automation to reduce waiting time
  • Launch mandatory tool updates every month
  • Reduce customer response time by 50% by the end of the quarter
Increase customer involvement activities
  • Increase mandatory training activities from 5 to 7
  • Launch 7 free certification programs for inactive customers
  • Increase email outreach for latest guides and white papers from 4 to 8 every month

OKR Examples For Operations

Objectives  Key Results
Increase organizational productivity 
  • Automate file keeping, record maintenance, accounting, and bookkeeping tasks
  • Provide 1 training session every month to employees to reduce recurring tasks.
Incorporate a learning management system to increase productivity and efficiency 
  • Launch 5 team-specific training programs every month
  • Ensure an 80% completion rate from all the departments
  • Mentor and coach 5 employees from every department for managerial positions
Also Read: The ultimate guide to engagement survey + template

Final Thoughts

OKRs have gained phenomenal success in the last two decades. From startups to multinationals, thousands of organizations have embraced it to reach their ambitious and most challenging goals. Due to its simplicity in setting up and tracking key business results, many renowned leaders have used it for personal and professional success. 

Technically advanced OKR software, such as Engagedly, makes it easier to adopt and implement OKRs quickly. It offers excellent insights into understanding the progress of your important objectives and provides an execution-focused approach to aligning and tracking performance outcomes across the organization. 

Goal settings and OKRs

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5 Must-Have Features to Look For in an OKR Software Tool

The key result has to be measurable. But in the end, you can look, and without any arguments: Did I do that or did I not do it? Yes? No? Simple. No judgments in it. 

Andy Grove

When it comes to setting goals and being successful, the one organization that comes to our mind is Google. Google’s OKRs are legendary and a lot of the company’s success can be attributed to their OKRs.

As a result, it’s no secret that everyone wants to emulate Google’s goal setting method and perhaps their meteoric success as well.

OKRs stand for ‘Objectives And Key Results’. OKRs are a popular approach for goal-setting which allows employees to execute individual as well as company objectives.

Objectives are something that you want to achieve, and key results are a measurable way to keep track of how close you are to achieve your goals.

OKR software helps employees with task management and to track the progress of their goal easily. But with too many options available in the market, it becomes a difficult job for an organization to select one.

Goal settings and OKRs

OKR Software Features To Look For

The section below highlights the best OKR software features to look for before you invest in a tool.

OKR software features1. Easy And Simple to Use By Everyone

“Simplicity is the ultimate sophistication.” — Leonardo da Vinci.

The OKR software should be user-friendly and easy to use. Users should be able to understand how the software works with little or no training. The user interface should be clean and not cluttered with useless information. The simpler the software, the easier it would be for everyone to use. Understanding and managing the software should not be a new project in and of itself for all employees. Additionally, it should support easy integration with other tools or processes. The adoption rate of software depends on its user-friendliness and simplicity of use.

Also Read: Why OKRs Are Crucial When Onboarding New Employees

2. Flexible and Customizable

OKR software should be flexible and support easy customization. OKRs/Goals check-ins can be in the form of a percentage, quantity, or milestone. The software should give users the flexibility to check in on their goals as per their needs. Flexible and customizable software will be useful for the organization in the long run.

3. Allows Comment

OKRs have a shelf-life and are generally set every quarter. The ability to comment on OKRs allows managers and employees to discuss it regularly. OKR platform with comment functionality promotes two-way communication and helps in setting a culture of regular feedback and a healthy work culture.

Also Read: Have You Set Effective OKRs For Your Customer Success Team?

4. Cascade and Align

OKR software should possess the basic functionality to align and cascade OKRs and goals. OKRs and goals are often shared responsibility. Cascading goals will allow the sharing of goals from one level of the organization to the next. For example, a manager can cascade his goals down to his direct reports.

Goal alignment, on the other hand, helps everyone visualize the bigger picture. It allows individuals to engage in goal alignment and goal management. For example, if one of the organization’s main goals is to break into an as-yet untapped market, the ability to align goals shows an employee how exactly they are contributing to this specific goal.

5. Dashboards and Insights

OKR software tools should present actionable dashboards and insights. It should be easy to understand and analyze so that it is actionable. Moreover, it should highlight the number of goals, the percentage of completion, goal alignment, and their status. It will help employees know whether any goal will be a bottleneck and needs attention. Moreover, an OKR software with an actionable dashboard and insights will help employees stay aligned and focussed.

Performance Reviews

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The Essential Guide To OKRs

​​”If you don’t know where you are going, you will probably end up somewhere else.” –Lawrence J. Peter

Goal-setting is critical for the success of an organization. It helps allocate resources efficiently and provides the direction and focus to achieve committed and aspirational goals. 

Most successful and innovative organizations put great emphasis on goal setting. They create both short-term and long-term goals and also motivate their employees to accomplish more by helping them set individual goals. By keeping their workforce aligned towards organizational objectives, they create a competitive advantage and brand positioning in the market.

On the contrary, organizations that do not set goals become stagnant and struggle to keep up with the competition. Further, their employees are not engaged and committed towards the organizational goals. Such companies have high turnover rates, plunging employee productivity, and are low on creativity and problem-solving skills.

In the current scenario, where uncertainty and unpredictability are ambushing businesses, it is imperative for leadership to develop a focused, determined, and goal-driven organizational culture. 

The quandary is, how to do it?

Organizations like Google, Amazon, Spotify, Gates Incorporation, and Zynga are some of the renowned firms that have adopted a goal-setting methodology called OKR, or Objectives and Key Results. 

Companies using Objectives and Key Results

By using this framework, they have reached new heights and created a distinguished position for their products and services in the market. They are able to better organize their resources and create a continuous learning and improvement environment.

By focusing on the most important goals, OKRs help organizations achieve more in less time. It helps in making teams and individuals more accountable towards their goals. Furthermore, it keeps track of employee productivity and creates a communication channel for better collaboration between employees and managers. 

What are OKRs?

OKR, a.k.a., Objectives and Key Results, is a goal-setting and tracking framework that helps individuals, teams, departments, and organizations set and achieve measurable goals. 

It is a collaborative methodology that provides a match between the objectives that organizations want to achieve and the key results that help measure their progress. By tying objectives to small and measurable key results, the framework enhances visibility and provides actionable insights into every employee’s contribution and performance. 

Unlike other goal-setting frameworks, OKRs are clearly defined, making it easier for managers and employees to track progress. By breaking down objectives into small key results, managers can create milestones that help accomplish challenging goals. 

The different qualities of good OKRs, such as qualitative, inspirational, committed, and time-bound, make them immensely useful for every team. That’s the reason the framework has garnered excessive adoption in the last two decades, with everyone from large-scale organizations to budding startups and even NGOs now using it to set their goals.

What are the Components of OKRs?

OKRs are made up of two components: objectives and key results. 

Components of OKRsObjectives are the goals organizations want to achieve in the short or long term. They are clear, informative, qualitative, and inspirational in nature. A well-defined objective helps organizations stay committed to their goals and also aids in resource allocation. 

It is important to note that organizations should have only three to four objectives that they wish to achieve in a specific period. 

Having more objectives can lead to ineffective resource allocation and confusion among employees. Also, it is highly taxing to keep track of too many objectives.

Examples of objectives:

  • Increase employee engagement and productivity.
  • Reduce the average time spent on onboarding employees. 

Key results help measure the progress and achievement of objectives. Every objective is followed by three to four key results that are quantifiable in nature. 

It’s important to note that key results have to consist of activities that are in sync with objectives. Otherwise, they would not harbinger any positive results. Some of the important qualities of key results are that they are measurable, clear, specific, and time-bound.

Examples of key results: 

  • Conduct an employee engagement survey every quarter.
  • Implement an employee engagement tool to increase engagement by 10% per month.

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Types of OKRs

Every organization wants to accomplish more with their workforce. But the distinguishing factor amongst the successful ones and the laggards is how well organizations understand the difference between aspirational and committed goals. 

Based on the types of goals, OKRs are differentiated into two types: aspirational OKRs and committed OKRs. 

Committed OKRs are goals that an organization would want its employees to accomplish anyhow in a given cycle. The commitment percentage of such OKRs is 100%. Also known as “roof shot goals,” they determine the short-term achievement of objectives. 

An example of a committed OKR:

Objective: Increase outbound sales

Key Result 1: 10% increase in customer revenue

Key Result 2: Close 3 enterprise clients in a quarter

On the other hand, Aspirational OKRs are the stretch goals that push the workforce to achieve more in an OKR cycle. They are also known as “moonshots” because they cannot be accomplished in a given timeframe. 

An example of aspirational OKR:

Objective: Increase sales revenue 

Key Result 1: Close 15 enterprise clients in a quarter

Key Result 2: 30% increase in average customer revenue

As per Google OKRs, a 60–70% achievement of overall OKRs is considered a success. Anything below that indicates that organizations are not realizing their full potential. 

A Brief History of OKRs

OKRs were founded by Andy Grove, the then CEO and cofounder of Intel Corporation, in the 1970s. He incorporated the methodology while working in the company, thereby leading it to enhanced performance and better goal completion. Using this framework, Intel restructured itself into a goal-driven and employee-centric organization.

The concept of OKRs was further popularized by John Doer, an Intel employee. He understood the application and nuances of the framework and shared it with the founders of Google, Larry Page and Sergey Brin, in 1999, while working for a venture capitalist firm. 

Google used the OKR approach to reposition itself as the world leader and grew its revenue by leaps and bounds. Seeing the success of Google and Intel, many organizations have switched from the traditional goal-setting approach to OKRs. 

What are the Benefits of OKRs?

A report by Asana found the following about communicating company’s goals and objectives to their employees:

  • A mere 16% of employees believed that their organization was good at goal-setting and communicating it to different teams.
  • Only 26% of employees understand how their contributions affect the company’s goals. That leaves 74% of employees in a state of complete confusion with no idea about how to add value to organizational goals. 

Benefits of OKRs

The above statistics highlight two important things. The first one is that organizations aren’t communicating effectively with their employees. The second is that the majority of employees have no clarity about organizational goals, how it guides their work on a day-to-day basis or how they contribute to the overall goals of the company they work for.

organizational benefits of using OKRs

To overcome the issues of miscommunication and goal misalignment, organizations are implementing OKRs. It helps in aligning organizational and individual goals and creates a purpose-driven culture. Some of the benefits of OKRs include:

  • Clear direction to employees and leadership
  • Focus on individual and organizational goals
  • The ability to track the progress of different goals
  • Goal-setting leads to higher engagement and productivity
  • Increased transparency, accountability, and dependability in the organization
  • Leads to better resource allocation and utilization
  • Ability to track individual performance

How To Get Started With OKRs?

How to get started with okrs

There are two approaches used in setting OKRs. The first one is a top-down approach, in which the organizational objectives are cascaded down to different departments, and in alignment with them, teams create their own OKRs.

The second approach, bottom-up, is the opposite of the top-down approach. Here, different teams and employees create their own OKRs and try to convince top management to adopt them. The approach usually requires leadership’s rationale and forward-thinking for the adoption of OKRs. 

While most organizations use a mix of both approaches, it is important to follow the OKR process to get substantial results from it. 

The process consists of the following steps:

  1. Involvement of leadership in adopting the OKR methodology
  2. Understanding the ultimate goal an organization wants to achieve is crucial. It could be higher ROI, better retention ratio, enhanced productivity, increased organizational efficiency, and better preparedness for unprecedented challenges
  3. OKR Cadence: Zeroing down on the frequency with which organizations want to set their OKRs
  4. Following a sustainable OKR approach
  5. Write winning OKRs: Writing corporate and departmental OKRs can be challenging. Leaders should take reference from previously used OKRs to kick start the process. They can also get help from an OKR consultant to define the layout of the whole process.
  6. Creating an OKR scoring method to effectively calculate the completion of an objective
  7. Communicate OKRs to the workforce so that they can write OKRs for themselves based on organizational goals
  8. Tracking OKRs through weekly check-ins and quarterly or annual reviews
  9. Fine-tune the process for better results


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OKR Best Practices

To get the most out of the goal setting process, it is important to follow some standard OKR best practices. While most organizations spend a considerable amount of time investigating OKRs, there are some specific areas they need to mull over for effective OKR implementation and tracking. 

Some of the OKR best practices listed below will be useful for HR leaders in charting out an efficient OKR process.

  • Use a mix of aspirational and committed OKRs
  • Set an ultimate goal for using the OKR framework
  • Involve employees in the OKR setting process
  • Introduce OKRs to different teams
  • Use a mixed bottom-up and top-down approach to set OKRs
  • Do not interlink performance reviews with OKRs
  • Reviewing OKRs quarterly to track progress

OKR Examples for Different Teams

Many organizational leaders and departmental heads find it challenging to create OKRs. But with a clear understanding of the OKR process, experience, and due diligence, it is possible to create objectives and key results that can make a positive impact. Moreover, examples of OKRs can help clarify the process further. The below links to OKR examples will help in compiling them for different departments and teams.

OKR Mistakes to Avoid

It is common for organizations that are just starting with OKRs to make mistakes. Any major change in an organization requires learning, persistence, and adaptation. 

For OKRs to be successful, organizations need to simultaneously work on their goals and their culture. 

Some hiccups in the first few quarters are always expected, but as an organization adapts to the framework, it becomes easier to implement and track OKRs. 

In addition, companies should take care to avoid these common OKR mistakes and avoid inconsistencies in the process.

  • Don’t be stagnant: The ability to gauge the need for change or adopt a goal-setting framework is the first step towards the progress.
  • Don’t overcommit: Setting too many OKRs per quarter can distract teams from the most important organizational goals.
  • Net setting measurable key results can harm the overall process.
  • Setting and forgetting OKRs: It can severely harm the motivation and committedness of the workforce, who might see the leadership as indecisive.
  • Don’t copy previous OKRs: Make sure that the goals you are setting are a true reflection of what you want to achieve.
  • Appoint an OKR Champion: This person should drive the whole process
  • Employ OKR software: Not using OKR software to have a real-time check on the progress of goals can lead to a downfall.
  • Don’t create OKRs in silos: For goals to be successful, you have to consider input from various teams, departments, and employees. 
  • Do not confuse OKRs with KPIs.

OKR Template: Setting, Scoring and Tracking Goals

To simplify the process of goal setting, scoring, and tracking OKRs, organizations use OKR templates. It helps in creating a synergy between the leadership and different teams. Furthermore, it provides greater visibility into the system and uncovers actionable insights to accomplish goals. 

OKR goal setting templateImage: Goal Setting Template

OKR scoring templateImage: Goal Tracking Template

Goal Setting Module

How Does Engagedly’s OKR Platform Help?

OKRs are a powerful framework for setting ambitious yet achievable goals and tracking progress towards them. However, implementing OKRs effectively can be challenging. Engagedly’s OKR module helps organizations overcome these hurdles, offering a comprehensive and user-friendly platform to:

Streamline Goal Setting and Alignment:

  • Cascading Objectives: Break down overarching organizational objectives into smaller, measurable goals for teams and individuals. This ensures everyone understands how their work contributes to the bigger picture, fostering alignment and ownership.
  • Collaborative Goal Creation: Encourage managers and employees to work together in defining objectives and key results. This promotes buy-in, improves understanding, and increases the likelihood of success.
  • SMART Goal Framework: Guide users in crafting Specific, Measurable, Achievable, Relevant, and Time-bound goals. This ensures clarity, focus, and a roadmap for achieving desired outcomes.

Enhance Transparency and Visibility:

  • Real-time Progress Tracking: Provide clear dashboards and progress updates that show how teams and individuals are performing against their OKRs. This fosters accountability, allows for course correction when necessary, and motivates continued effort.
  • Open Communication and Feedback: Facilitate ongoing communication around OKRs, enabling teams to share progress, address challenges, and celebrate achievements. This fosters collaboration and a sense of shared purpose.
  • Cross-functional Alignment: Make goals and progress visible across departments, encouraging collaboration and synergy between teams working towards common objectives.

Drive Continuous Improvement and Development:

  • Data-Driven Insights: Analyze OKR data to identify trends, patterns, and areas for improvement. This allows organizations to refine goal-setting practices, resource allocation, and development initiatives for future success.
  • Regular Goal Reviews: Encourage regular check-ins and adjustments to OKRs throughout the cycle. This ensures flexibility and adaptability to changing circumstances and ensures goals remain relevant and achievable.
  • Goal-Based Development Plans: Align individual development plans with OKRs, ensuring skills and competencies acquired directly support achieving organizational objectives.

Engagedly’s OKR module goes beyond simply setting and tracking goals:

  • Improved Employee Engagement: By providing a clear roadmap for success and empowering individuals to contribute, OKRs boost employee engagement and motivation.
  • Enhanced Performance Management: OKRs seamlessly integrate with performance reviews, providing a holistic picture of individual and team contributions and facilitating objective feedback.
  • Organizational Agility: The flexibility and adaptability of OKRs enable organizations to respond effectively to changing market conditions and seize new opportunities.

Engagedly’s OKR module is more than just a software; it’s a catalyst for organizational transformation. By streamlining goal setting, fostering transparency and communication, and driving continuous improvement, it empowers organizations to achieve their full potential and navigate the path towards success.

Final Thoughts

The current dynamic and unprecedented business challenges offer both threats and opportunities for organizations. Sustainability in today’s world requires taking smart decisions and being goal-centric. Companies that are leveraging technology for decision-making and performance management are reaping the benefits of higher ROI and productivity. The OKR methodology can help companies set strategic goals and become highly efficient at utilizing their valuable resources. 

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A Guide to Choosing the Best OKR Software for Your Business

One of the most widely accepted frameworks for strategy execution in an organization is Objectives and Key Results, often abbreviated as OKRs. For the success of an organization, each team and department in the entity should work towards the fulfilment of its overall business plan. The short-term objectives should align with the key results, and a consistent feedback mechanism should ensure performance management. 

OKR is a management method that has helped organizations like Google and Intel align their team members with the right goals for their growth and success. It also steered LinkedIn to a market capitalization of over $20 billion.

The importance of implementing the goal-setting framework for an entity cannot be overstated. However, it is essential to understand that each organization differs in its size, goals, mission, core values, etc. Hence, your OKR tool has to align accordingly. 

If you plan to roll out OKR for your team, the market has many tools to offer. These tools differ in their functionalities and the issues they prioritize. Hence, finding the right software for your business becomes quintessential. The selection process begins with obtaining an understanding of the framework and finding the right match to create a high-performance culture.

What is an OKR Management Platform?

Goal setting is a quintessential step in an organization’s journey to success. For most organizations, setting objectives and Key results begins with a simple spreadsheet. However, as an organization grows, it branches out in multiple directions, with each team contributing to the overall business strategy. 

OKR software provides a convenient tool for setting goals, tracking progress, and measuring results in an organization. It also offers a platform for communication with subordinates and peers to ensure that the challenges are tackled before they become critical. 

Also read: How company culture shapes employee engagement?

OKRs help organizations drive real performance by making employees accountable for their activities. Our expert guide on OKRs talks about how businesses just like yours can get started with them.

Take a look here.  “The Ultimate Guide To OKRs And Templates.”

Best OKR software for your business

An OKR software follows the objective and key results methodology and ensures the fulfilment of business goals. With so many OKR tools in the market, choosing the right one for your business can become a tedious task. However, considering a few factors can help you find a perfect match for your organisation.


Quality of user experience is the most important factor in the success of an OKR management software. The OKR software for your business should have a simple, clean interface that attracts and engages the users. The interface should be easy to navigate and use, even by members who lack a strong grip on the technology. 

Getting new users on the platform, editing objectives and key results, and tracking progress should be hassle-free. The OKR tools should have a responsive design that offers optimum performance irrespective of the user device. The layout and instructions should be clear, even for new users. Also, you need to check the kind of customer support offered by the developers.

Size of the business

The size of your enterprise is an essential consideration when choosing the best OKR software for your business. You need to consider the number of members who will use the software. Also, the prospective size of the organization plays a critical role. Hence, plans for scaling up your company in the near future must be taken into consideration before choosing the OKR tool.

Business goals

Every organization has different reasons for choosing OKR tools. Your choice will depend on the type of organizational culture and the business needs you aim to fulfil. 

To understand your requirements, you need to assess:

  • What are the key benefits that you wish to achieve from OKR framework execution? 
  • Which of these goals are immediate? 
  • What is the time frame for the other goals that you want to accomplish? 
  • What are the challenges you plan to tackle with the OKR tool? 

The answer to the above question will help you understand your requirements and streamline the selection process. 

Some reasons for implementing OKR software are:

  • To set clear and specific business goals
  • To align employee performance with the business objectives
  • To enable employees to measure their contribution to key business results and boost engagement
  • To create accountability and empowerment for the workforce
  • To facilitate clear communication between management and team members
Also read: OKR Goal Setting For Successful Businesses


Despite the popularity of the OKR framework, many organizations are unaware of the tools and the best OKR practices. Even the most effective OKR tool may fail to create the desired impact for your business if it is not executed and used in the right manner. 

To use the OKR management software for your enterprise, you need to be aware of the OKR framework. Learning from a team of experts will enable you to set the right goals and leverage the best OKR practices for the success of your organization.  

The need for coaching becomes paramount if you are implementing OKR tracking software in your business for the first time. The key to a successful OKR strategy execution is understanding the framework and the OKR software. 

In the absence of a thorough understanding, an organization continues to use the OKR tools as an extension of their routine activities, which brings no productivity boost. Hence, it is essential to find software that also offers coaching by a team of experts for its successful execution in the entity.  


Toggling between different software can be a cumbersome task. It can hinder employee productivity and can also make the OKR tool ineffective. Hence, to maximize the potential of your OKR tracking software, you need to ensure that it offers integration with other applications.

Take a look at the existing tools used by the various departments and make a list of the software that the product sales or marketing team would like to use in the future. Choose an OKR software that offers integration with these applications. 

This will ensure that the team members can link their efforts to the business strategy and results. Also, the OKR tracking software should provide seamless integration with performance management tools within the organization.

Also read: How To Maximize The Potential Of OKRs?


The price of OKR management software is an essential consideration. The pricing should be transparent, with no additional or hidden charges. However, it should never be considered the sole determinant when choosing a software solution.

Apart from the price, analyse whether the tool offers value for its investment. This requires considering factors like the size of the company, the functionality offered, integration with other tools, coaching by experts, etc.

For small businesses, pricing can be a critical factor, as the organization is still in its early stages and may suffer from financial restrictions. A suitable solution in such a case is to consider the desired functions and features to set a budget accordingly.

 This will allow you to make a comparison between different software that offers the functionalities and fits your budget. Also, it is advisable to try out a free trial version of the software before you make the ultimate commitment. This will help you understand how well the OKR tracking software fits your organizational needs. 

Data protection

Irrespective of its size and business objectives, data is the most valuable asset for any organization. Hence, it needs to be protected from data leakage and confidentiality breach.

Once you roll out OKR software, it becomes an ultimate part of your organization. The process of goal setting involves sharing a lot of critical organizational information and data. Hence, it is important to ensure that this information remains confidential and well protected. 

Before you choose the best OKR software for your business, you need to ensure that it complies with the major data protection and GDPR guidelines.


The OKR management platform enables an organization to achieve unprecedented results through clear goal-setting and performance evaluation. It allows each team to contribute to organizational success by focusing their efforts on the business objectives and key results. 

The OKR tools make the strategy execution process more convenient by providing a platform for continuous evaluation and monitoring. It helps each member to track their progress to the organizational goals and boosts employee morale and engagement. Also, it creates a sense of accountability on the part of employees as they can see their contribution to the organisational objectives.

OKR tools enable goal-setting, as well as continuous monitoring to ensure that any discrepancies are addressed at the earliest. It also provides a means for consistent communication with subordinates, as well as peers. Hence, OKR software bridges the gap between strategy execution and performance evaluation and helps in achieving organizational results. 

However, the best OKR management platform for each organisation depends on the specific requirements, size, functionality, budget, and software integration needs of the entity. Hence, for a successful OKR execution, an organisation needs to find the balance between available financial resources and desired functions.  

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The Evolution Of OKRs – Objectives And Key Results

Objectives and key results (OKR) is a popular goal management framework that evolved over time. It is used to set goals, oversee them and track employee progress.

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