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Author: Kylee Stone

Kylee Stone supports the professional services team as a CX intern and psychology SME. She leverages her innate creativity with extensive background in psychology to support client experience and organizational functions. Kylee is completing her master’s degree in Industrial-Organizational psychology at the University of Missouri Science and Technology emphasizing in Applied workplace psychology and Statistical Methods.

7 Best Practices for Employee Data Management

Data is present throughout the employee cycle, from the data-driven recruitment phase to the employee exit interview. But how would you feel if we told you there’s a chance you’re missing vital information about your employees?

You may not know how many people moved over the last few years? Or if they have the right skills for the next big project you’re about to undertake. Maybe you don’t know enough about their expense reports.

When you handle massive amounts of employee data, it’s easy to lose sight of what’s essential for your organization and how to leverage it to move your company forward. 

What Is Employee Data Management?

Employee data management involves collecting, storing, and maintaining critical information concerning your organization’s employees.

data management best practices 

From personal bios and medical information right down to employment details and performance data, collecting data from each employee is a fundamental HR requirement. But this operational need of maintaining and managing the information collected at onboarding, during employment, and throughout their tenure from employees is an arduous task. 

Why? Employee data can be required for statutory purposes and, therefore, must be maintained for long periods. If you don’t want to spend too much time and effort doing this, you need a master plan for collecting, organizing, and retaining all that data to comply with legal regulations.

Benefits of Employee Data Management

Employee data management can be challenging, but it’s especially essential in today’s data-driven company culture. The fact you get several significant benefits further sweetens the deal. 

These are the benefits of effectively managing your employee data:

Creates a Comprehensive Picture of Your Workforce

Employee data management gives you a good understanding of: 

  • who works for you, 
  • how long they have worked, 
  • what skill sets they possess, and 
  • their overall work performance. 

Knowing this information can help you accumulate your overall organization strategy and create a more productive work environment by assigning the right people to the right roles.

Saves Time

Correctly collecting and storing your employee’s information saves you time as you can easily access the data when needed without extra hassle.

Boosts Operational Efficiency

Employee data management makes your operations more efficient. You know what’s going on with your employees, what needs to be updated, and which HR processes need optimization to eliminate bottlenecks and ensure smooth working.

Identifies Human Capital Trends

Managing employee data also helps you spot trends related to your workforce. For instance, you may notice employees tend to leave your organization after a 2-year stay. After knowing this, you can focus on building programs aimed at improving staff retention.

Ensures Compliance

Data laws exist to ensure the safety of your sensitive documents and information. Incorporating these laws in your data management processes helps you maintain legal compliance and gives you greater peace of mind.

7 Types of Data to Store

It isn’t unusual to wonder what kinds of employee data impact your organization most. Here’s a list of the common data types you should store in your employee database:

data management best practices

Demographic Information

These are basic details about your employees. Think: their gender, age, marital status, educational qualifications, and nationality. 

This data tells you what kind of people you have in your workforce, their general characteristics, and how diversified they are. Knowing this information always comes in handy, so ensure you store in an easily accessible place. 

While you’re at it, limit the number of people that have access to demographic data as it’s still sensitive.

Medical Information

Medical data helps you maintain a safe workplace, so keeping and managing these data properly is essential. In fact, 87% of company leaders say they collect pandemic-related medical data, including vaccine status, COVID-19 tests, and temperature checks. 

Similarly, you can also store your employees’ medical data, including drug tests, the Family and Medical Leave Act (FMLA)-related, and COVID-19-related information. 

Employment Details

Employment details consist of records such as past work experiences, employment agreements, hiring incentives, background check results, and legal documents showing each individual’s employment terms. 

Other information includes employee ID number, leave policies, and bank details for receiving salaries. 

Job Details

No, job details and employment details aren’t the same. 

Job details comprise job description, skills and expertise, current projects, and location. This information helps you identify employees who currently don’t have work assigned to them in existing projects and have the capacity to take on more tasks within the organization.

Make sure these details are updated annually, as well as when new projects come up.

Training and Skills Development Data

Employees need training and development to reach their full potential and gain the necessary skills to do their duties effectively. An example of such an activity is the sales training game, just one of many strategies to improve sales performance.

As these trainings occur periodically, it’s vital to accurately record the training each employee gets and what skill sets they have or need to have. 

Doing this will help you maintain an inventory of employee skill sets and identify any skill gaps that require additional training. You can also decide which employees can take on more responsibilities like a managerial role.

Performance Data

Many organizations regularly evaluate their employees’ performance engagement through annual or quarterly performance appraisals. 

Storing relevant HR metrics data helps you track your workers’ progress and gives you information like, say, the state of high-performing sales teams. You can then set goals and expectations for other employees in different departments of the company. 

Keeping sales performance data also helps you brainstorm employee reward and recognition ideas for awards and achievements events.

Also Read: A complete guide to performance management

Employee Feedback Data

These include data from onboarding surveys, employee engagement surveys and templates, and exit interviews. The valuable information generated from the channels will allow you to make changes and improvements across your organization whenever necessary. 

7 Best Practices and Tips for Effective Employee Data Management

Now that you know the kinds of data you need to store, let’s find out the best ways to manage it.

1. Assess and Audit the Data You Have

Carefully assess the data currently stored in your HR department. What kinds of data do you currently have, and how important are they for your organization?  

You must understand the information on your employees, both past and present, so you know how to organize and store them. Certain records shouldn’t be kept for long, so it’s vital to determine when to delete them from your data management system. 

2. Categorize Your Stored Data

It makes sense to separate the data you collected from your employees and then organize and store it.

Let us explain—suppose you have a large organization and find yourself responsible for handling massive amounts of data after interpreting employee engagement survey results.

 How do you do it? The most effective way is to categorize the data by creating data segments, such as gender, location, and department. 

Categorizing enables your HR department to easily access all employees information, saving precious time that would otherwise have been wasted scouring and locating scattered files. It also protects sensitive information by storing them separately from non-sensitive data.

3. Limit Access of Employee Data to Authorized Users

Certain employee details like medical records are confidential and should only be assessed by authorized users. 

Create a structure that lets you define who should have access to such data. Passwords and multi-factor authentication may not be enough. In such cases, consider implementing policies that require approval from top-level management before getting access to any sensitive information.

4. Redesign Data Handling Methods

The first step to redesigning your data management is getting clarity on the existing laws on employee data storage. Follow this up by evaluating your current techniques for collecting, sorting, and processing employee information.

Always ask your employees for permission before storing their information and let them know the measures you have in place to protect it. This is especially important when you have sensitive information like medical records. Research shows only 1 in 4 employees feel comfortable giving out such information to their employer. 

We also recommend referring to the employee data bill of rights document to better understand the appropriate way to handle employee data.

5. Use a Data Management Software

There’s hardly any room for error when managing employee data, which is why automation is the best. 

A data management software keeps every bit of the employee information in one place, making it easy to handle and accessible. Don’t postpone using tech tools to track and store employee data quickly and efficiently wherever possible. 

Also Read: Why you need a talent management software!

6. Encrypt All Employee Information

Data breaches resulting from cybercrimes can happen anytime, so it’s important to pay utmost attention to data security. 

While it’s standard for organizations to only encrypt sensitive information, a better approach would be encrypting the whole employee file. If you update employee records regularly, ensure the HR department and high-level managers know how to keep it safe.

7. Train HR Staff to Handle Data Securely

The HR team and managers with access to employee data should be trained regularly on applicable laws, the outcome of data breaching, and bad data management. 

If an employee resigns from the company, the managers need to be professionally prepared to prevent data leaks. Keep your team updated on the latest employment laws to ensure legal compliance on data storage.

Managing Employee Data Properly Is Serious Business

Employee data management facilitates strategic human resource management. 

When handling information about your employees, figure out the types of data your organization needs and use automation tools like Engagedly to collect, manage and analyze it for good purpose. Always keep data security and compliance with data laws top of mind, too. 

It’s better to be overly protective of your employees’ information than be casual. Use the tips above to effectively manage and protect your employee data.

This article is written by Rana Bano. She is a one-part B2B content writer and one-part content strategist. She uses these parts to help SaaS brands tell their story, aiming to encourage user engagement and drive traffic.

Boost Your Employee Experience for a Better Customer Experience

Boost Your Employee Experience for a Better Customer Experience

The connection between customer experience and employee experience is directly proportional. The better your employees feel about working for you, the better your customers think about your services. The relationship between the two may not be apparent at first glance. After all, what does your employee’s happiness about their jobs have to do with how satisfied your customers are with your company? It is common to hear about employee satisfaction, rewards, recognition, and even mental health days for employees. However, what has not clicked so much for some companies is that keeping your employees happy contributes significantly to the customer experience. Read on to know how you can improve employee experience and bring to enhance the customer experience!

How does employee experience affect customer experience?

Happy employees perform better

Have you ever gone to work dreading the culture waiting for you? Have you ever felt undervalued or totally invisible to management? How productive were you then?

When a company does its best to invest in making its employees feel seen, valued, and happy, employees tend to perform better. They don’t have to worry about surviving a toxic work culture. All of their energies go into their performance and productivity. Imagine a cheerful employee at your favorite grocer. They greet you with a smile, are helpful but not overly so, and have this lightness of being. Doesn’t interacting with them make you feel lighter, too? It’s like seeing someone doing their job because they love it; cheeriness is infectious. This experience translates regardless of whatever products or services a company provides. 

Employees represent your business

They are the face that your customers see, the voices they hear, and the people with whom your customers interact. They identify your company through them. When employees are not satisfied or happy, your customers will invariably observe that. Demotivated employees will most likely not go the extra mile for your customers. You absolutely need to improve the employee experience to boost their productivity.

Your employees are also one of your biggest promoters. In fact, your employees are your secret weapons when it comes to managing customer marketing effectively. They are the ones who interact with your customers the most. Your employees know exactly what satisfies your customers, how your clients feel about your products, and what they think can be improved upon. When your customers see that you treat your employees right, you gain more of their trust. They will see your business as something humane instead of just another money-making machine. 

Employee retention is also knowledge retention

When employees are dissatisfied or unhappy, they will abandon your company. They will take with them the knowledge and experience that you benefited from. This might not seem like a big deal at first, but once they leave, comes a gap in customer service. Perhaps the employee who left had several clients under their purview who preferred to work with that employee. Or they were a subject matter expert of a specific workflow; without them, the workflow is scrambling. And now that team will have to take a few steps back to regroup. Therefore, it is essential to retain your employees as much as possible. Tenured employees know the ins and outs of their work. Their knowledge is as good as gold. 

How to boost employee experience?

Rewards and recognition

Who does not like a pat on the back for a job well-done? Employees who work hard and are rewarded tend to work even more, because they know that their effort is being recognized and rewarded.

A simple thank-you card or letter or kudos during a team meeting will make your performing employees feel valued. And of course, a performance bonus would be an excellent incentive for someone whose efforts and performance have benefited the company. Remember, a genuine expression of gratitude will go a long way in boosting your employee experience. 

Build skills and knowledge

Employees who are well-trained are employees who are empowered. They are the ones who are confident about what they are doing. Therefore, providing them with opportunities to improve their knowledge and skills will empower them to help your customers. 

Your employees need to be armed with up-to-date knowledge and skills so that the customer service they provide is at par with business standards. No one wants to connect with an employee of a company who does not know much about your products. Nor would any customer want to talk to an employee with no customer service skills. So invest in improving your employees’ skills, and improve the employee experience; the ROI will surprise you. 

Consistent feedback

You need to gauge whether your employees are delighted or if there are things they think still need improvement. Feedback also goes both ways. Your employees need to know their areas for improvement. 

Feedback, when done right, can bring about improvement. So you need to provide an avenue for feedback and ensure that feedback is not used negatively or against anyone. Training your employees on how to give and accept feedback can help facilitate this endeavor. Some feedback avenues include one-on-one meetings with managers, town halls, and skip-level meetings. 

Also Read: All you need to know about 360 degree feedback!

Key Takeaways

The happier your employees are, the better they serve your customers. Ensure that you are treating your employees right, giving them proper training and opportunities to upskill, and encouraging feedback. This will go a long way to keep them happy and engaged. And in turn, they will use their skills to help your customers and improve customer experience.

This article is written by Chatty Garrate.

Chatty is a freelance writer from Manila. She finds joy in inspiring and educating others through writing. That’s why aside from her job as a language evaluator for local and international students, she spends her leisure time writing about various topics, such as lifestyle, technology, and business.

5 Tips to Improve Employee Relationships and Engagement

As a leader, you have to think of ways to keep your team motivated and engaged. Find new ways to improve employee relationships and engagement. A recent survey brought out that in 2021 only 65% of employees felt engaged in their work.

This means that 35% of employees do not feel a great connection with their roles and the organizations they work for. Poor relationships turned out to be a major contributor to low engagement. They can have negative effects on your organization, such as low employee motivation, low loyalty, high workplace conflict, and even attrition.

Numerous studies have shown that employees are not afraid to leave their jobs if they’re unhappy. According to the 2022 Career Optimism Index, 1 in 3 Americans would readily leave their jobs even without having another job as backup. But on the positive side, 69% would stay in their current jobs if their employees would implement key changes in the organization.

What are those crucial changes that will help you improve employee relationships, increase engagement, and boost retention? Let’s dive right in and find out!

1. Help Your Employees Upskill and Grow

Results from the previously cited 2022 Career Optimism Index indicate that 68% of employees would like to stay in their jobs if their employer made an effort to upskill them. The same study shows that 52% of employees feel they are easily replaceable in the workplace. 41% worry about job loss.

These numbers mean that developing your employees can make them feel more secure in their jobs and build loyalty. This is a great way to improve employee relationships. But when it comes to upskilling and reskilling, you need to think beyond tuition reimbursement programs and sabbaticals.

Consider offering:

  • Training resources like certified courses. 
  • Use the right platform to build effective courses 
  • Stretch assignments
  • Cross-training programs like job-swapping
  • Simulation-based learning

You could also leverage email software like ActiveCampaign or email sequence software that allows you to regularly send out educational emails to your employees and encourage them to take the time out to read them.

Use gamification to make these employee development programs more effective. It involves incorporating games into training programs, such as:

  • Creating goal-oriented challenges
  • Awarding badges and points
  • Creating friendly competition through leaderboards

2. Consistent Feedback and Mentoring

Share constructive feedback with your employees and help them improve consistently. Recognize their strengths and point to areas of improvement. This will push them to achieve their personal and business goals, enhance their job satisfaction, and increase engagement.

However, giving feedback the wrong way could damage employee relationships.

Here are some tips you can use to get better results:

  • In-person discussions are the most effective for giving feedback. 
  • You could do video calls as well for people who work remotely. When you talk to your employees and they can see you, the chances of misinterpretation are less.
  • Use a sincere and respectful tone. Be polite when pointing out mistakes.
  • Present issues as if you are observing, not interpreting. Allow the employee to share their perspective of the situation.
  • Balance the positives and negatives. The feedback doesn’t necessarily have to be on either extreme. You should give a mix of the two to ensure that your employees don’t get demotivated, but are charged up to take action.
  • Be specific about what they can improve on as opposed to generally saying ‘they need to improve.’

3. Establish Transparency and Give Your Employees a Voice

Open communication and a culture of transparency are one of the most significant methods to improve employee relationships. Share with your employees all about the organization’s accomplishments, anxieties, modifications, evolutions, and other changes.  Prevent misunderstanding and friction between the employees and management. Additionally, you should empower employees to share their concerns, struggles, and achievements. Allow them to voice their opinions on changes in the company.

This will help create an environment where employees feel free to give honest feedback to their superiors. It’ll create a tight-knit company culture that’ll help employees feel valued and connected to the organization.

4. Alleviate Stress at the Workplace

Another great way to improve employee relationships is by making your organization an easy and enjoyable place to work.

A study has associated workplace stress with strong work dissatisfaction, which results in poor employee relationships.

Proper resources

Provide enough resources to improve employee experience, which, in turn, makes them more productive and better at what they do.

This can involve:

  • Providing clear instructions
  • Having more workable processes
  • Making information accessible
  • Removing obstacles that reduce efficiencies, such as slow computers, jamming printers, and complicated systems and software
  • Creating protocols for conflict resolution
  • Automating redundant tasks to provide your employees enough time to handle more demanding tasks without getting overwhelmed

Culture of Diversity and Inclusion

Create a safe work environment for all employees by having strict policies regarding workplace discrimination and harassment. Employees who are working unreasonably long hours get less time with family and in personal endeavors. It creates a workforce that’s emotionally and mentally drained. This affects their performance at work and their relationship with your organization. You should strive to provide flexible work schedules and be supportive of employees who request time off.

When your employees have a strong support system at home and a good work-life balance, they’ll have a stronger engagement in the workplace.

Life Coaching

It’s also a good idea to hire life coaching services for your employees. This helps in their wholesome development, and not just in the workplace. It helps them deal with any underlying personal issues causing them to be stressed at work too. When you improve the life of your employees, their performance in the workplace will automatically improve. Taking these measures creates a better work environment for your employees and will improve employee relationships by making them feel cared for.

5. Acknowledge and Reward Employees

Incentivizing outstanding performance is an excellent way to improve employee relationships. Everyone likes to feel appreciated for their efforts. Working in an environment where performance and growth are acknowledged builds employee motivation and engagement.

It makes the employee feel their work contributes to something bigger, which improves job satisfaction.

You could launch gold, silver, and bronze-level incentives for employees who reach various achievements, such as bringing in an impressive number of sales leads or achieving growth, such as a promotion. You can also reward new hires with a branded welcome kit. It’ll set the tone for the relationship they have with your organization.

Improve Employee Relationships in Your Organization

Taking these steps to create healthy employee relationships will lead to higher profitability. Investing in employee development and rewarding their achievements motivates them to improve their performance.

Giving them a voice, being transparent, and reducing workplace stress create an environment where they keep giving their best performance. It also keeps them loyal. Employees are the lifeblood of any organization. Make sure you foster a culture of inclusiveness to boost engagement to reap the rewards of a cohesive team.

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5 Effective Hacks to Boost Productivity of Gen Z Employees

Guess what – Gen Z is growing up. Many of them are no longer middle schoolers doing dance challenges on Tiktok but young aspiring professionals ready to start working. This generation is very ambitious – Zoomers list making money and having a successful career as their top two priorities. 69% of Gen Z find career pursuit very important – that’s 10% more than the same figure for Millennials: 

Gen Z Employees

In the upcoming years, more and more companies will welcome Zoomers as the new generation of the workforce worldwide. 

As a manager or HR professional, you might be wondering what you can do to help your Gen Z workers be efficient and productive in the workplace. If that’s your case – we got you covered. In this guide, you’ll find 5 smart ideas to organically boost your Gen Z employees’ productivity.

What Should You Know about Gen Z Employees? 

Before we move on to the practical productivity tips, let’s take a closer look at what makes Gen Z workers unique and different from other generations of employees. 

  • Competitiveness – Gen Z has been growing up in a very dynamic, success-driven social environment. It makes Gen Zers naturally competitive employees. They enjoy healthy workplace rivalry – it pushes them to be the best versions of themselves.
  • Technological awareness – Gen Z is the most tech-savvy generation – they’ve enjoyed wireless Internet connections and smartphones since they were kids. That’s why Zoomer workers value modern technology as an essential part of the workplace.
  • Independence – Gen Z employees don’t want to be constantly tutored or micromanaged at work. They want to establish their independence as professionals and find solutions to work challenges.
  • Multitasking – Gen Zers are great at handling several tasks at the same time. While they have a shorter attention span, they can stay hyper-focused and switch between responsibilities quickly.
  • Ability to learn quickly – Gen Z employees are eager to learn and grow in and outside the workplace.

All these qualities make Gen Z great workers that approach work with enthusiasm and dedication. And by tapping into these characteristics, you can help your Gen Z employees be more productive.

So without further ado, let’s get to it!

1. Tap into Modern Technology 

There’s nothing quite like smart technological solutions to boost Gen Z employees’ productivity. They are not big fans of manual work tasks or inefficient workplace processes – because Gen Zers know there’s probably some great software or tool out there to optimize those. 

So leverage technology relevant to your company’s operations – it will pay off immediately. Consider the following: 

  • Employee communication/engagement software

This type of software helps you optimize communication and facilitates teamwork. Apps such as Slack or Workvivo can be utilized to chat with employees and get instant updates on any requests or work processes. Employee communication apps are especially useful if you have team members who work remotely – an option many Gen Z workers opt for.

  • Project management software

It helps to boost workflow efficiency in many ways. You can make all the necessary assets accessible in one digital space, facilitate the task assignment process, track down working progress across several projects, etc. Many businesses choose ClickUp as their software of choice. 

  • Time trackers

Automate time tracking to foster responsibility and productivity among employees. This is a great organizational tool for freelancers as well. You can try Toggl Track or Timely.

  • Email management software

It helps to improve email productivity and save time for day-to-day tasks. Use it to automate your email communication, schedule emails, set email reminders, and many more. Use Right Inbox that works perfectly with your Gmail inbox.

Of course, this is not an exhaustive list of tech solutions you can implement for improved productivity. Ask your Gen Z employees about it! They might know a lot about digital business tools and suggest useful apps or software your company can use. 

Also Read: Tools That Enhance Workplace Productivity

2. Provide Continuous Employee Training

Gen Z employees value learning opportunities in the workplace. It is an excellent way to motivate them to work more efficiently and stay with your company long-term. 

First and foremost, invest in quality onboarding for your Gen Z employees. It is essential to provide them with key resources and knowledge as early as possible to facilitate productivity. You can, for example, provide a step-by-step infographic job aid to explain a process to remind employees how to complete tasks. Improve your onboarding procedure to prioritize effective knowledge transfer. 

But that’s all you can do to foster productivity among Gen Z employees. Invest in employee training and education – young professionals are eager to grow and expand their skill set to work better. They especially prioritize leadership skills and soft skills.

Gen Z employeesThink of the courses, programs, and workshops you can organize for your employees. They will not waste these opportunities. 

Pro-tip: Consider learning opportunities outside your employees’ immediate skill set or expertise. You can throw in an occasional mental health seminar or even an oil painting masterclass. Events like this are a great form of team-building and employees’ morale boost.   

3. Set Goals in the Smart Way 

It’s no secret that proper goal-setting is key to a productive workplace. And Gen Z employees are very goal-oriented workers. 

Make sure you develop a clear workplace strategy for your young employees. Work on two types of goals:

  • Stretch goals – These are long-term goals that can help your team understand the big picture of the company’s growth plan.
  • Smart goals – Smart goals offer clear short-term action plans for employees. Ideally, smart goals help achieve long-term stretch goals – every employee should see how their performance contributes to this process.

Once again, technology can help you here. Consider using OKR (objectives and key results) software. It is designed to develop a professional growth strategy for every employee and engage them for more productive work performance. 

Gen Z Employees

Pro-tip: Help Gen Z employees set their individual professional goals, too. What do they want to achieve in their role at your company? How can they best hit their KPIs based on their strengths and weaknesses? Sit down with your workers and assist them in creating an actionable growth roadmap. 

4. Establish Communication and Feedback Transparency 

Gen Z values direct, efficient workplace communication. Above all else, this is relevant to giving feedback. 

Develop a feedback strategy that will benefit your young workers and help them be more productive:

  • Provide continuous feedback – Be consistent with this practice and address your employees regularly with your thoughts on their professional performance.
  • Be concise and to the point – Don’t beat around the bush – your feedback must be focused on the important stuff. This is especially the case with negative feedback because Gen Z employees appreciate a straightforward approach to criticism.
  • Help Gen Z employees address their performance weaknesses – Don’t just spill out your professional opinion on the worker’s progress/performance. Provide them with guidelines and strategies to fix mistakes and improve. They will use your tips right away.
  • Communicate face-to-face – It facilitates trust and makes employees more attentive to your feedback. 

Pro-tip: Check out these useful feedback examples to help you start a conversation with employees. 

These tactics will help you create a more transparent and effective communication culture in the workplace and improve productivity. Besides, you’ll show your Gen Z employees that you recognize and respect them as equals. 

5. Celebrate Their Achievements

One more way to help your Gen Z employees be more productive is to celebrate their success in their role at your company. 

Make it a regular practice to praise their good work. You can do it individually face-to-face or start a regular branch/company event to celebrate the achievements of your team. 

Take it a step further than an old-fashioned “employee of the month” tradition. Think of new exciting ways to incentivize your employees. It could be a corporate perk, a subscription to a valuable online resource, or a coupon for online shopping on a popular eCommerce website – whatever you find relevant to your young workers. 

These additional rewards and incentives will not take much away from your company budget but they sure will motivate the employees to work harder and be more productive. Gen Z values praise and recognition – especially when it is hard-earned and well-deserved.

Conclusion  

Ensuring productivity among Gen Z employees does not require any extraordinary strategies. All you need to do is tap into their strengths: digitally savvy, competitiveness, independence, and eagerness to learn. 

Don’t be afraid to welcome Gen Z employees to your workplace. This new generation of professionals is sure to add value to your company and transform it for the better in the long run.

Gen Z employees

This article is written by David Morneau.

Gen Z Employees

David Morneau is the co-founder and CEO of inBeat, a hybrid micro-influencer marketing SAAS/agency that helps brands scale their marketing efforts. He has helped over 200 DTC brands to date.

 

Strategies to Strengthen your Employer Brand Through Employee Engagement

Workplace engagement has become an important topic for organizations of all sizes in recent years. With employees feeling more connected to their work than ever before, employers need to create a strong employer brand that resonates with workers and encourages them to be engaged in their jobs. 

Employee engagement is a critical factor in the success of any organization. Talent is scarce and top talent is hard to find and keep, so businesses need to put their best foot forward when it comes to attracting and retaining employees. Employer brand is essential to the success of any business. When employees are engaged and motivated, they are more productive and creative, which can lead to better outcomes for the company. However, it can be difficult to maintain high levels of engagement over time.

Also Read: How to Develop and Sustain Employee Engagement in Remote Workplace

The new normal of workplace engagement is filled with opportunities and challenges. Whether we like it or not, the way we engage with our colleagues has changed significantly. For businesses, one of the biggest challenges is how to keep employees engaged. After all, engagement is essential for productivity and motivation. Fortunately, there are a few key things that businesses can do to promote engagement in the new normal. These include providing opportunities for connection, encouraging collaboration, and promoting flexible work arrangements.

As we adapt to this new landscape, employers need to find new and creative ways to keep their employees engaged. It is important to keep a few things in mind. First, focus on connection and building relationships. Second, create a clear communications plan. Third, think outside the box when it comes to finding engaged employees. In addition, creating a positive workplace culture is essential for keeping employees happy and productive. Lastly, always be prepared to pivot and adjust as needed.

In this article, we will discuss some recommended strategies you can use to strengthen your workplace engagement and improve your employer brand. 

1. Define what workplace engagement means to your organization

When it comes to workplace engagement, there is no one-size-fits-all solution. Every organization is different, so it is important to define what engagement means for your company. What are your goals for engagement? What does a successful workplace look like for you? By answering these questions, you can start to develop a strategy that will work best for your business.

2. Create a positive company culture

Positive company culture is essential for attracting and retaining employees. Workers want to feel like they are part of something larger than themselves and that their work has meaning. When employees feel valued and appreciated, they are more likely to be engaged in their work.

3. Communicate the company’s vision and values

Employees need to know what the company stands for and where it is going. By communicating the company’s vision and values, you can help employees understand their role in the organization and how their work contributes to the business’s overall goals.

4. Offer opportunities for professional development

Investing in employee development shows your commitment to employee growth and success. By offering opportunities for professional development, you can help employees build their skills and knowledge, which can lead to higher levels of engagement.

5. Encourage employees to take part in the decision-making

When employees feel like they have a say in decisions that affect their work, they are more likely to be engaged in their jobs. By encouraging employees to take part in decision-making, you can create a more participatory culture and tap into the creativity and knowledge of your workforce.

6. Promote a healthy work-life balance

A healthy work-life balance is essential for keeping employees engaged in their work. When workers feel like they have time for their personal lives, they are less likely to experience burnout and more likely to be productive when they are at work.

7. Recognize and reward employees for their contributions

Recognizing and rewarding employees for their hard work is a great way to show your appreciation and keep them engaged in their jobs. There are many different ways to recognize and reward employees, so find what works best for your organization.

8. Provide employees with tools and resources

Employees need the right tools and resources to do their jobs effectively. By providing employees with the resources they need, you can help them be more productive and engaged in their work.

9. Encourage employee input and feedback

Employers need to hear the voices of their employees in the workplace. By encouraging employee input and feedback, you can create a more open and collaborative environment where workers feel comfortable sharing their ideas.

Also Read: A Guide To Effective Employee Feedback

10. Celebrate Successes Together

Celebrate success as a team to foster a sense of unity and engagement among employees. This way, everyone feels like they are part of a winning team, which further motivates them to work towards their goals efficiently.

By investing in employee engagement, you can create a more positive company culture, improve communication, and promote a healthy work-life balance. These strategies will help you attract and retain the best employees, which can lead to increased productivity and profitability for your organization.

Conclusion

So, what is the takeaway? A strong employer brand strategy is key to attracting and retaining top talent. And, employee engagement is a big part of that equation. There are many ways to strengthen the employer brand through employee engagement. What will you do to make sure your employees feel connected to your company and its mission? 

By implementing some of the strategies we have outlined in this article, you can start strengthening the employer brand and improving workplace engagement. As you can see, all of these strategies require a commitment from leadership to change the company culture and make employees feel valued. 

 

Want to know how Engagedly can help you improve employee engagement? Book a live demo with us.

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This article is written by Ron Evan.

Ron Evan is the Link Building Manager at Thrive Digital Marketing Agency, and he enjoys writing about psychology, traveling, HR, and digital marketing. Nearly four years ago, he accidentally stumbled into the digital marketing field. Since then, he has contributed to major websites such as Entrepreneur, Medium, UpCity, and Yahoo with his articles and commentaries. He is currently based in Taiwan pursuing an MBA with a focus on marketing and HR.

How To Streamline Employee Management For Better HR ROI

Only 36% of employees are engaged in the workplace. HR teams have a responsibility to maximize engagement and productivity for employees. However, with the broad range of employee tasks they must oversee, HR teams do not have the time to allocate toward employee engagement.

But, what if streamlined security tools could improve the efficiency of employee management for HR teams?

Security technologies can be instrumental in supporting HR teams and freeing up their time with automation. Keep reading as we discuss the leading technologies, tools, and trends helping HR teams streamline employee management for better HR ROI.

How To Streamline Employee Management And Improve HR ROI

Employee management and HR processes can be streamlined and improved using security technologies. The following technologies can help you to create a more user-friendly HR experience that reduces the potential for human error.

Finding Cloud-based Access Control That Integrates With HR Tools

Modern cloud-based access control has open API integrations, allowing businesses to adapt the security tool with integrations and increase the function of access control. You can integrate cloud-based access control with HR tools to automate workflows and increase employee onboarding and offboarding efficiency.

Cloud-based door access systems use mobile credentials instead of keycards, PINs, and fobs. For this reason, access control speeds up the onboarding process. Often, new employees need to wait till a new keycard or fob is created and given to them. The employee can simply download their access credentials with mobile credentials, eliminating the waiting period. 

HR teams can also establish automated workflows for employee onboarding and offboarding, and automate the prioritization and assignment of these tasks. By automating this process, HR teams can ensure onboarding and offboarding tasks are delegated and thus, completed quickly.

The same goes for the offboarding process. When an employee leaves the company, the HR team can create automated offboarding workflows. HR teams mustn’t neglect to remove ex-employees’ access credentials, as this could cause a future security breach. 

Implementing HR Integrations For A Unified System

In addition to workflows, there are many other HR integrations that you can use to build a unified system supporting HR processes. Here are some of the best HR integrations for cloud-based access control:

  • Visitor management software – HR departments are responsible for organizing the visitation of interviewees, contractors, and more. HR departments must also keep accurate visitor logs for security purposes and to perform the track and trace process should the business experience a coronavirus outbreak. Visitor management software combines with access control, providing users with automated registration forms they must fill out before gaining entry. Once the visitor has filled in the form, the system creates temporary access credentials for their device. When they leave, the system signs them out. They also lose their temporary access credentials.
  • Wellness attestation software – Wellness attestation software is similar to visitor management software. It offers employees digital forms to fill out before they enter the building. You can use wellness attestation software to screen for coronavirus, or you can use it to provide employees with mental health surveys and identify the need for more employee activities.
  • Desk booking software – For hybrid work models, HR teams can implement desk booking software. The software allows employees to reserve desk space using a digital interface of the office floor plan. They can book desks in teams or with friends, and they will always be able to access in-office resources.
  • Building management triggers – Occupancy management software provides a detailed log and analysis of occupancy levels. HR teams can automate building management triggers based on occupancy levels, reserving energy for heating, lighting, and devices when rooms are not occupied.

Remotely Operated Security

When you invest in a cloud-based security system, you gain the benefit of a remotely operated security system. Your HR team can remotely onboard and offboard employees, but more importantly, they can unlock and lock doors remotely. 

Suppose an interviewee is trying to enter the building, your HR team would be able to open the door and allow the interviewee to enter the building remotely using a cloud-based control center or mobile application. Remotely operated security enables HR teams to operate from anywhere.

Also Read: Employee Management: Dealing With Awkward Situations At Office

Cloud-based Security Hardware

Cloud-based security hardware is one of the best investments for your employee management processes. When a candidate for an interview, visitor, or contractor shows up at your building’s entrance, your HR team must verify their identity before allowing them inside the building. However, this may not always be possible in a hybrid work model.

Installing a video intercom reader ensures that all visitors are who they claim to be without visiting the site in person. A video intercom reader is a piece of cloud-based security hardware that rolls access control and video surveillance into a single device. Data from the camera and the access control reader are stored on a single interface. This will allow HR teams to match employee credentials with employees’ faces quickly and effortlessly. 

Hygiene-based Security

Touchless access control has risen in popularity since the beginning of the COVID-19 pandemic. HR teams must provide their employees with health and safety measures in the workplace, keeping the office hygienic and reducing unsanitary practices. With touchless access control, HR teams can improve hygiene for daily users as they enter and exit the building. 

Users do not have to contact touchpoints like scanners and pin pads to enter. Simply waving their hand over the access reader will trigger the motion sensors and the sensor will communicate with their device remotely to permit entry. The user doesn’t need to touch anything unsanitary and can enter without removing their device from their pocket.

Conclusion

HR teams have a broad range of responsibilities and need access to tools that increase the convenience of employee management. By investing in streamlined and convenient security, HR teams can build a fully-integrated system to automate onboarding processes, visitor management, desk booking, and wellness attestation.

 

Do you want to know how Engagedly can help you streamline employee management? Book a live demo with us.

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This article is written by Harold Chan.

Employee Management For Better HR ROI

Harold Chan is a freelance writer interested in tech, legal, and property trends. When he’s not writing, he works in commercial property management.

21 Best Employee Engagement Activities Your Team Will Actually Love

Companies around the world are all facing the same problem: employee retention. From huge corporations to small businesses, employers are losing their workers at a faster rate than ever before. In what everyone calls now the time of the ‘Great Resignation,’ there’s never been a stronger drive for companies to find ways to keep their workers motivated and happy in their jobs. 

But, let’s face it. Employee engagement is a difficult task. Workers—especially the young and passionate ones (Millennials and Gen Z)—are not just satisfied with better pay or a cushy corner office. They want work that makes them feel valued, gives them opportunities to grow, and respects their right to have a healthy work-life balance. In this article, we’re going to list 21 ideas on employee engagement activities you can try to boost team spirits and company morale. Let’s get started.

1. Work From Home Policy 

In March 2022, the United States Bureau of Labor Statistics reported that more than 4.5 million American workers quit their jobs. This is the highest number since December 2020 after the labor market started collapsing due to the COVID-19 pandemic. In line with this is the rise of remote jobs and work-from-home policies. More and more companies are now allowing their employees to work from the comfort of their homes to prevent infections in the office. 

Apart from preventing the spread of the virus, working from home is also a great solution to the myriad work and economic issues that we’re facing today. First, it can save gas and time on the commute. With inflation making everything expensive, who wants to spend half their salary on gas? Second, it’s a good option for employees who find that they’re more productive while working from home than in the office.

2. Employee of the Month 

Sometimes, you don’t need fancy travel incentives and other expensive perks to keep employees happy. All you have to do is acknowledge their hard work. In a recent survey made by Glassdoor, data shows that 53% of employees stay longer at their company if they feel they’re appreciated by their employer. 

So, how do you show appreciation? One way is through an employee of the month award. These monthly awards are prizes that companies give out to workers who have shown the best performance during the month. Recognizing top performers is a fantastic way to motivate them to continue delivering outstanding results. An employee of the month prize can be as simple as a shoutout on the company Slack, additional incentives such as paid leaves, or a well-thought-out gift. Employee recognition gifts are great investments for maintaining a workplace’s high performance.

3. Knowledge-Sharing System

Knowledge in the right hands can be extremely powerful. In the workplace, knowledge-sharing activities are a great way to empower your workers. By giving your employees access to the knowledge and tools they need to produce better and more accurate output, you can help them excel at their work. Employees who are hitting their goals at work feel motivated and happy with their jobs. 

There are many ways to implement knowledge-sharing systems in your workplace. The easiest is by creating a handbook for employees, another is through company wikis about jobs and tasks, and probably the best is through coaching whether it’s peer-to-peer or through a mentorship program. Just like how a good helpdesk software improves customer service, a good knowledge-sharing system can improve your employee’s experience.  

4. Annual Office Vacation Trip

It’s time more employers learn the important benefits of time-offs, downtimes, and vacations. Vacation trips and in this case, annual company trips are amazing ways to reward employees after a busy work year. If your team suffers from a lack of harmony and poor relationship, a company trip can be a great solution. 

Travel bonds people. If you travel with your co-workers, you’ll experience a better sense of camaraderie once you all return to the office. Furthermore, a company trip can be a special goal everyone will look forward to at the end of the year. It’s a great topic to talk about, plus you can have a fun meeting to involve everyone during the planning process.  

5. Office Parties / Bar Nights 

More than just free booze, a good office party can be a good way to let off steam after a hectic week. They’re also fun and exciting ways to bond with your colleagues, especially those who you might not have the opportunity to work with at the office. 

Parties and similar kinds of social events provide everyone in the team the opportunity to connect on a personal level, something quite hard to do during office hours. Informal office parties can also boost employee morale and create a better working atmosphere. If everyone in the team gets along well, both productivity and efficiency can increase.  

6. Team Surveys 

How can a company uncover the secrets to better employee engagement? Well, what if you just ask the employees themselves? Team surveys or employee surveys are helpful ways to understand your employees and their feelings about work. Through surveys, employers can have insights into where their employees are struggling the most and what are the ideal solutions to it. 

When you don’t ask for your employee’s feedback and opinions, it also means one thing: you don’t care about them. Surveys give your employees a voice. It means you’re considering their needs and wants. So, the simple act of conducting these surveys can boost their morale and positive feelings about the company. 

Also Read: 10 Best Practices for Running Employee Engagement Surveys

7. Bring Your Pets to Work Day

Bringing pets to work is a perk that not many companies can do—but for those who can, it’s one of the best employee retention programs. In fact, according to recent reports, Gen Z and Millennials are willing to reduce work hours (and even switch jobs!) just to spend more time with their furry best friends.  

This isn’t surprising, knowing the amazing benefits of pets in the workplace. According to studies, employees who can bring their pets to work experience lower stress levels. It’s also believed that pets can bring employees closer together—especially those who share a similar affinity with the same kind of animals. 

A word of advice: Before considering including this perk in the workplace, ensure that your office is ready. Many companies who’ve implemented this have gone through several issues that could have been solved with proper preparation. 

8.  Birthday and Milestones Celebration

Celebrating employee birthdays and work anniversaries may seem a little too extra—after all, these people are adults not kids at preschool. However, the reality is that if you want to feel more connected to your team members, you have to earn their trust. Trust happens when you bond with them over special moments and milestones in their life. 

Celebrations don’t have to be grand either. It can be as simple as a birthday cake, gift cards, or a popular company perk (like travel incentives, or a gym and spa free pass). The important thing here is that you don’t miss the opportunity to give back to employees who work hard for your business. 

9.  Flexible Hours

Flexible work hours used to be a perk only for a gig and freelance workers. However, today, it has become one of the hottest employee perks often mentioned during the hiring stage to lure top talents in. And with more and more employers seeing the benefits of flexible working on employee well-being, experts predict that it might soon be normalized in every office in the world. 

When employees are given the freedom to choose their work hours, they feel more in control, less overwhelmed, and happy with their work. There’s also less chance of burn-out and absences due to poor scheduling. 

10. Team Lunches

There’s no better way to connect and bond with people than by sharing meals. Eating is an intimate activity, it allows you to spend time with your colleague outside of work, which naturally brings you closer to your coworkers.

When you eat together, conversations just flow naturally—and informal interactions increase—these are all important in building friendship and trust. The workday can feel lonely and stressful at times and without any form of socialization, anyone can easily get overwhelmed. Team lunches help your employees let off steam so they can go back feeling energized and motivated to power through their tasks for the rest of the day. 

11. Mentorship Programs

More than half of Fortune 500 companies today have mentorship programs for one simple reason: it works. As an activity to help new hires and veterans adapt to company changes, mentorship programs prove to be an affordable and amazing solution to employee disengagement. These programs provide access to training that new hires crave—and can help show employers which employees have the potential to grow and develop within the company. 

Mentorship programs give companies insights into problems that their employees face. It can also show the strengths and weaknesses of company policies. Finally, a good mentorship program can help managers know the right learning opportunities to give their employees. 

12. Volunteer Programs

Volunteering is known to be one of the most rewarding employee engagement activities. Not only does it provide a sense of accomplishment, but it also increases people’s confidence. If you want your employees to feel engaged and motivated at work, implementing a volunteer program can be the best way.

One way to do this is by offering paid time off for volunteering jobs. Another way is by partnering with nonprofit organizations and taking part in their volunteer events. If done the right way, volunteer programs can improve morale, reduce employee turnover, and boost employee engagement. 

13. Health and Wellness Programs 

Health and wellness perks are some of the most sought-after incentives in the workplace. Not only do these programs promote better well-being, but they also boost employee satisfaction. Satisfied employees are usually healthy physically, mentally, and emotionally. 

So, if you wish to have happy workers who perform well and do their best at their jobs, you should also invest in their health. In line with the growing wellness movement around the world, wellness programs create a positive workplace where employees feel valued and appreciated. 

Also Read: The Complete Guide To Employee Health And Wellbeing Strategy

14. Video Games and Tournaments

Once upon a time, video games at work were strictly prohibited. The workplace was never a place for fun or competition because employers thought it would hinder productivity. Enter the 21st century. Now, games are often included in the workplace. Studies have found that games can boost team morale and the motivation of employees in the office. Games also motivate employees to work toward the same goals. It improves camaraderie and trust, and strengthens friendship. 

15. Corporate Fun Runs

Fun runs are all the rage these days. So, if you’re looking for employee engagement activities that can involve the whole office, this is a good option. Aside from being a good team-building activity, fun runs also provide amazing socialization opportunities for everyone on the team. Plus, fun runs are one step to motivating employees to be fitter and healthier. 

16. Offer Free Courses 

Another way to motivate workers is to provide them with training that will help them advance in the workplace. High-performing employees and top company assets are always the first ones to jump into any opportunity to develop their skills. Providing them with the necessary training can help them further develop their talents, which they can use for the organization’s success. 

17. Free Snacks and Coffee

If you want to delight your employees, food is the answer! Free lunch might be too expensive for some businesses, but snacks and coffee can fit any company budget to make your staff happy. When offering free snacks, it’s highly recommended to choose healthy options instead of sugar-rich, carbonated junk foods. 

18. Special Projects 

Other than good pay and training, another great employee engagement activity you can try to engage employees is special projects. Special projects are opportunities that widen your employee’s experiences. Special projects are often related to work, but they can also be more fulfilling than simple work tasks.

An example of a special project would be allowing an employee to work in a new state or country for a couple of months. Or allowing employees to participate in annual contests like the prestigious Google Code Jam or Amazon’s Hackathons. 

19. Brainstorming Sessions

The best way to solve problems is through discussion. Instead of picking a handful of people to solve an issue, try to always facilitate frequent brainstorming sessions with the team. During the brainstorming meeting, allow everyone to speak and be heard. You can also have everyone write down their answers on a channel or board if there are too many employees for the allotted meeting time. 

20. Work-Life Balance Support

It’s no secret that employees who have a good work-life balance perform better at work. Not only do they experience less burnout, but they also feel valued and appreciated. Employees who are given realistic work expectations and have more control of their time feel more motivated to work. 

Also Read: HR Management Software For Work-Life Balance

21. Remote Work Stipend and Allowances 

Now that many offices are offering remote work options and work-from-home policies, employers are also saving a lot of money on office headspace and supplies. These savings can be used to give employees stipends and allowances. Some of the best examples of remote work stipends are internet and phone packages, office equipment (ergonomic desks + chairs, laptops, extra monitors, etc.), and access to coworking spaces. 

Highly Engaged Employees Always Bring Out Their Best 

In an ever-evolving business landscape, your employees will always be your greatest and most important asset. Investing in their growth and success is not only good for them, but it’s good for your business’s future as well. The proper use of employee engagement ideas mentioned above can be a highly effective strategy to improve employee satisfaction and employee retention.

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Positive Constructive feedback Examples for HRs and Manager

When providing feedback to an employee, it’s important to remember that the employee will take the comments in the context of their relationship with HR. If HR has a good relationship with the employee, they are more likely to listen and accept the feedback as an act of support rather than criticism. 

If the relationship with them is hampered or there are personal issues between HR and the employee, the feedback may be misinterpreted or might lead to resentment and defensiveness from the employee’s side. It’s not easy giving or receiving feedback at work, and sometimes it is even harder to provide constructive feedback. Negative feedback can be tricky, especially when HR doesn’t know how to give it correctly. 

No one wants to be on the receiving end of criticism, but to learn and improve, accepting that feedback with an open mind and heart is important. Here are 10 constructive feedback examples that will help you make those difficult conversations less stressful for everyone involved.

constructive feedback examples

Also Read: 10 Effective Ideas For Your Employee Recognition Programs

1. Concern about employee’s performance

Regular check-ins with your employees are important to ensure they meet your expectations. If employee performance is not satisfactory, convey it to them directly. This way, they can take steps to improve their work. Here are some constructive feedback examples you can use:

  • I noticed that you didn’t complete the project on time. What can we do to ensure that doesn’t happen in the future?
  • I noticed that you have difficulty completing tasks independently. Can we set up a meeting so I can help you? 
  • I noticed that you’re not following the company’s dress code. Please ensure you adhere to the dress code in the future. We want our customers to feel confident and respected when they visit our store.
  • I was disappointed by how you handled this customer complaint. In the future, please be more tactful and calm down before speaking with the customer again. 

2. Check in with your employees regularly

As an HR professional, it’s important to check in with your employees regularly. This helps you get a pulse on how they’re feeling and how they’re doing in their role. Moreover, it shows that you care about their well-being and want to help them succeed. Take a look at some examples you can use to help with those difficult conversations:

  • What did you think of our most recent team meeting?
  • I noticed during our last meeting, when we were talking about the project, that you seemed distracted or not as engaged as usual.
  • Is there anything going on at home right now that might be impacting your work?
  • I have seen some things recently where I feel like there may be some challenges in our relationship because of X. Do you feel the same way?
  • There has been talking around the office about the XYZ project; what is your perspective on this issue?

3. Good communication with employees

It’s important to make sure your employees understand how they’re doing regularly. This way, they can correct if necessary and always be aware of how their performance affects the company. Here are some examples you can use next time you need to have a difficult conversation with an employee: 

  • I’ve noticed that there have been more mistakes in your work lately.
  • I’ve noticed that it seems like you haven’t been putting in as much effort recently.
  • It seems like you’re distracted from work these days.
  • I noticed that when we discussed X topic, it didn’t seem like you care about our opinion on the matter.
  • You seem to be stressed a lot more than usual lately.
  • Do you want to talk about what’s going on?

4. Consider the big picture

It’s important to give feedback that is both specific and meaningful. However, it’s also important to have the big picture in mind. Feedback should help an individual understand how their behavior affects the team or company as a whole. Here are examples of constructive feedback that can help with those difficult conversations. 

  • ‘It would be helpful if you could….’. The most effective type of feedback gives clear instructions on what the person needs to do to improve. If someone has been missing deadlines, it might be helpful for them to know they need to work more quickly for things not to pile up.
  • What would happen if you didn’t do this? Feedback should also offer insight into what will happen if certain behaviors continue. Let the employees know that the organization loses clients because they aren’t keeping them updated on changes and they will ensure that this does not happen again.
  • You may want to try….’. If a person does not follow proper procedure, it may be beneficial to let them know there are different ways of completing tasks, but one way may produce better results than others.
  • You seem stressed lately – is everything okay? Recognizing when someone seems distressed and offering support shows empathy, something every employee appreciates from time to time.
  • You missed our deadline by three days – what happened? Some situations warrant harsher criticism than others (and so this sentence should only be used in extreme cases). In some instances, providing support after negative feedback is necessary so the individual knows they haven’t been abandoned during hard times.

constructive feedback examples

5. Praise good work

Providing positive feedback is one of the most important things you can do as an HR professional. It allows employees to know that their good work is noticed and appreciated. Moreover, it can help motivate them to continue doing their best. Here are some constructive feedback examples you can use to help with those difficult conversations:

  • I’ve been noticing some improvement in your performance lately. Keep up the great work!
  • Thank you for all your hard work on this project. You did a really good job!
  • Thanks for putting effort into that project; it looks great!
  • I think we should review your performance more closely to see if there are any ways we can improve your skills further. What would be a better time for us to meet?
  • You did such a great job on this project!

6. Give specific feedback on the issue at hand

When an employee is not meeting expectations, a conversation about what needs to change is important. However, these conversations can be difficult. Here are some constructive feedback examples you can use the next time you need to have a difficult conversation with an employee.

  • I noticed that you didn’t complete the project by the deadline.
  • I noticed that you were constantly on your phone during work hours.
  • I noticed that you didn’t seem very engaged in the team meeting.
  • I noticed that you didn’t follow through on your promise to help with the event.
  • I noticed that you often come late for work or left early without telling anyone.
  • I noticed that when we had our one-on-one meeting, you seemed distracted and uninterested in the conversation we were having.
Also Read: Who All Should Give 360 Degree Feedback?

7. Know when to move on from an issue

You’ve been there before. You’re in the middle of a difficult conversation with an employee, and you can tell that it’s not going anywhere. The employee isn’t receptive to your feedback, and you’re not getting through to them. So what do you do? You might be tempted to give up and call it a day – but don’t!

There are many times when this is the best course of action. However, if you’re feeling as though there’s some traction happening with this employee – that they understand where they went wrong – then keep going! Keep being constructive in your feedback. If you give up on one difficult conversation, another one is just around the corner waiting for you. 

And most importantly, these conversations make a huge difference. They help your employees grow and improve themselves, so it’s worth taking time out of your busy schedule to have them.

8. Use a positive tone of voice and body language

It’s important to use a positive tone of voice and body language when giving feedback, even if the feedback itself is negative. This will help the person receiving the feedback feel like you’re on their side and that you’re trying to help them improve. Here are some specific examples of how to do this: 

  • Say ‘I see’ when they finish talking. 
  • Lean in towards the person so they know you’re listening intently. 
  • Avoid crossing your arms or turning away from them while they speak; it might make them think you don’t care about what they have to say. 
  • Maintain eye contact throughout the conversation. 
  • Nod your head to let them know you understand what they said and let out small verbal cues to show interest in what they’re saying.

9. Stay calm and let your employee respond to you

When you’re the one delivering the feedback, it’s important to stay calm. This can be difficult, especially if the situation is heated, but it’s important to remain level-headed. Allow your employee to respond to you after you’ve delivered the feedback. They may have questions or want to discuss the situation further. 

Remember that they might feel like they’re in the hot seat and will need time to process what was said. Try not to interrupt them or cut them off. If you feel like they are getting upset, let them know that there will be a time for discussion later on.  Giving this type of reassurance might help defuse some of their anxiety and frustration with the conversation. You could even say something like, ‘We’ll get back to this point in a few minutes, I just wanted to cover these points first.’ It’s also good practice to remember why you’re delivering the feedback at all. 

Were they doing something that made things harder for other people? The goal of constructive feedback is not punishment; it’s about helping someone learn from their mistakes so they can do better next time. The purpose of constructive criticism should always be about creating positive change rather than just pointing out how bad someone has been.

constructive feedback examples

10. Choose an appropriate time for the conversation

It’s important to have these timely conversations with employees. If you wait too long, the employee may not even remember what they did wrong. You also don’t want to have a conversation when emotions are running high. Choose a time when both you and the employee are calm and can have a productive discussion. 

You should set aside enough time for the conversation and be prepared with examples of specific incidents that show how their behaviors were inappropriate. Share how those behaviors negatively impacted others or negatively affected your ability to do your job.  Ask for an example of a time when they handled themselves well in this situation so that you can give them constructive feedback on how they should handle similar situations in the future. 

Provide clear instructions about what would constitute appropriate behavior moving forward and set boundaries. Follow up: check back in with the employee within a week or two to discuss whether they’ve followed through on the agreed-upon changes. If there’s been no change, share what will happen if things don’t improve. End by providing support: Let them know that it’s difficult to change old habits but they need to work on being more effective at accomplishing their goals, which is why this conversation is happening now.

Conclusion

We have discussed the 10 constructive feedback examples to help with those difficult conversations for HR professionals in this article. Every HR professional and manager has had to have a challenging conversation with an employee at some point in time. It could be during one’s annual review, or else it could happen before one is terminated from the company. Regardless of what time of year it might be, caution needs to be taken so that mistakes don’t happen to them. Otherwise, difficult conversations might turn into expensive legal battles within seconds. 

 

Planning to implement a 360 degree feedback process in the organization but don’t know where to start? Fix a quick demo with our experts.

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How to Increase Employee Engagement with Translation

Workers who view their job as more than just working for a paycheck often exhibit a high degree of commitment. These workers show dedication and passion for what they do, and this zeal translates to the kind of engagement they receive from their company. 

According to research from Harvard Business Review, more than 90% of business executives believe that employee engagement can improve the individual and collective performance of team members – which will contribute to the overall output of the company. Other benefits to companies from employee engagement include increased productivity, customer satisfaction, better professionalism, etc. 

If driving employee engagement in a multinational organization is the objective, translation is a great place to start. This article explains five ways to increase employee engagement through translation. 

1. Recruiting a local internal communications team

Recruit locally. For instance, for better interaction with the Japanese arm of your company, it makes sense to hire a Japanese speaker to help with internal communications. It will help with your content choice and development. It will also facilitate the dissemination of internal information and seamless interactions with international teams. 

Find one person in each market and communicate your objectives with them. It would increase employee engagement in countries where your company has a branch office.

2. Know the cultural differences in particular markets 

Communication styles differ based on the country and people. To prevent a disconnect between the office in the UK and offices in other parts of the world, you need to do your research and offer solutions to issues that arise. 

Sometimes the teams in different countries can be worlds apart in behavior, which is obvious. Learn to understand the differences and let this guide you in communicating effectively with employees across the different branches in different markets.

Also Read: How Internal Communications can Align Your Employees with Organisational Goals?

3. Localize your content and target content with a global appeal

Localizing your content means you go back to the drawing board and plot new styles of content that are engaging and appropriate for staff in all the different markets globally. It can involve needing professional translation services to develop the content in their native language and change the context to suit different cultures. 

Many companies usually create a guide to localize the content according to plan. You may need a team from different markets to help in translating the content and making it suitable for the audience in their part of the world. You can also instruct your team to create content with worldwide appeal, reducing the work for the translators. Moreover, they can assist you in selecting content, determining which aspects need translation, and determining what type of content your staff would enjoy and spend time using.

4. You may get better results by segmenting the content form

Content can be engaging or boring, especially within a global organization. The goal of striking a balance can be pretty steep. You can try segmentation to see if you can target staff based on their location and post appropriate content for the specific target audience to check if you get more engagement. 

Factors that affect content engagement are the content’s role, the platforms or media you share it on, and the specific target market. Some brands produce a monthly newsletter and share it via email with each manager across the global offices. They share an abridged version via print for the staff working in the offices locally and overseas.

5. Use a mix of local and international content

When thinking of your office locally and internationally, include different kinds of content that would suit everyone. You can do this to help the team understand and connect with the staff worldwide and improve the global team’s synergy. Focus on getting the insights of the CEO, a local sales manager, and the entry-level staff. Be inclusive in your choice of content. Get contributions from all departments across different teams and the culture of your global team to spice up your newsletter. Spread it over the entire year to avoid overwhelming your team with information but also go for the right balance. 

You can also use games to increase employee engagement across the global team. Games such as a quiz, competitions, or other activities can help your team feel like a part of the whole. Choose games with global appeal that are appropriate.

Conclusion

Get the buy-in of your internal communications team on what everyone would like. Using translation services to communicate your plans and make your content accessible to all cultures is a sure way to get everyone from different countries and cultures to participate.

 

Do you want to know how Engagedly can help you increase employee engagement? Book a live demo with us.

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This article is written by Daisy Benson.

Daisy

Daisy is an industrial and organizational psychologist who researches to identify solutions to problems that improve the well-being and performance of organizations and their employees. Daisy is also a freelance writer and often writes articles for credible blogs.

Effective Employee Advocacy Strategy for Your Business

Employee advocacy, which encourages your employees to share the message about your business on social media, is a hard sell because not everybody wants to mix their professional lives with their personal ones. Forcing your employees to advocate for your business would cause them to sour on your company. But not enforcing them to join your employee advocacy program prevents your business from maximizing its online visibility.

The answer is somewhere in the middle—you want them to want to advocate your brand without making it feel like a chore for them. Below are the employee advocacy strategies you should consider.

Establish an Irresistible Company Culture

First, you must set up a list of attitudes and behavior that everybody in your organization must abide by. Having a transparent company culture that is aligned with your business objectives and brand gives your organization an identity that employees can identify with and latch on to.

At the same time, you can attract new hires who share the same ideals as your brand to a tee. This way, they will be more than happy to advocate for your business on their social media.

If you don’t have a company culture, you can start by profiling your current employees and building stronger relationships with them. Knowing their core values as human beings gives insights into the business you have. From here, consider how you reduce employee churn and build a community within your organization. By retaining as many employees as possible, you can quickly establish a culture that everybody will observe. 

One of the best ways to do this is by upskilling employees. Provide them with all the resources and information to succeed at their jobs. Get your high-performing employees and managers to take them under their wing so you can inherit their positions in the future.

Once you understand your employees better, you must connect them to a purpose that ties back to your company goals. Getting them aligned with your objectives allows them to give meaning to their work in your organization, reflecting back to them as people.

Having all these things together sets the tone for the employee advocacy strategy you plan to launch for your business.

Also read: 12 Ideas for Business Mentoring Activities

Set Goals and Boundaries for Your Employee Advocacy Strategy

Next, you must define what you wish to accomplish through your advocacy program. It’s all about consistency and alignment with your brand. You want to associate your program with what your brand is about, which points back to your company culture.

Ultimately, the program aims to generate new customers and attract like-minded people to work with your organization. This is achieved by getting employees to post social media updates that shed your company in a particular light.

Below are the posts your programs should encourage employees to share:

  • Latest project each employee is working on
  • Work culture
  • Images of company swag
  • Company news and blog posts 

Depending on your program’s current goals, you must encourage employees to share certain posts online to meet them. 

If you want to start a content writing business as part of your brand, get your employees to share your team’s latest blog posts. Then mention that they can apply for a writing job if they can write something similar. At the same time, there are things that your employees shouldn’t post about work. For instance, posting your company clients with whom you’ve signed NDAs is a big no-no.

While you want employees to be creative with how they advocate for your brand, you must also set some ground rules.

Monitor the Results of the Program

Once the program is up and running, you want to check its status and how employees are doing with it.

Seeing how they respond to the program is crucial—the lack of advocacy and the underwhelming results are indicators of a program that needs rethinking. This allows you to improve your program to get more employees to join or generate more sales.

Below are metrics that you must measure in your program:

  • Percentage of employees sharing your content – Depending on the platform you’ll use (which we’ll get into later), you want to make employee advocacy easier by creating different content types for them to choose from and share on social media. A higher share rate means they enjoy the content you’ve created for them to share. If not, you may have to provide better content in your program.
  • Activity – How often they work on your program indicates its quality. Fewer content shares and number of times logged in to your employer’s advocacy platform means that it’s not engaging enough for them to join and stay active. 
  • User engagement rate – Arguably more important than the number of shares the content has is how users received them. The more likes, shares, and comments it receives, the more you should create this typeF of content for your program moving forward.
  • Employee net promoter score – Integrate this metric into your program to help you assess whether the program (or even the organization as a whole) is doing a good job engaging its employees with its culture. 

From here, you should know better what factors to tweak in your program to get better results.

Also read: Employee Performance Management In Hybrid Era

Incentivize Employees Who Perform Well

You must reward employees who have been your best-performing advocates. The rewards prove that you value the people who champion your brand outside of the office. Also, they encourage other employees to do a much better job with the program, especially if you’re giving away rewards that could benefit them.

Below are ideas on how you should incentivize your program’s advocates:

  • Rewards that tie with the winning advocate’s hobbies, i.e., extended gym memberships to fitness buffs, a supply of food for pet owners, etc.
  • Vouchers or coupons from popular retailers and marketplaces.
  • A paid course or training program to help accelerate their career development and growth.
  • Give away products you’re selling for free.
  • Upgrades to tools they’re currently using, i.e., LinkedIn Premium, to help make building a much better professional network.

If you feel your program isn’t up to expectations, you may need to build a better community for your organization. Launching a team-building initiative like scavenger hunts is a great place to start. These may not cost a lot, but they go a long way to show employees that their hard work is acknowledged and appreciated.

Use an Employee Advocacy Strategy that Best Supports Your Objectives

Instead of using multiple sheets and documents to keep track of your employee advocacy, you need a tool to streamline the program. The platform combines all these tools in a single dashboard. It can also automatically collect data and monitor the activity of your employees so you can focus on the big picture.

Below is a shortlist of tools you should consider using to run your entire employee advocacy program:

  • Everyone Social – Make employee advocacy fun and easy by setting up content pieces for your employees to share with a click of a button or encouraging them to create their own.
  • Sociabble – Aside from employee advocacy, you can reach out to workers in their preferred online channels, boost your team’s lead generation efforts, and encourage prospective employees to apply.
  • PostBeyond – Launch and measure your employee advocacy program and social selling campaigns to build upon your campaigns and continuously reach out to your audience.
  • Smarp – Allow employees to receive personalized content suggestions about your brand to share across their social networks.

Conclusion

The key to an effective employee advocacy strategy is to encourage as many workers to participate in the program and help spread the message about your business, whether it’s recruiting new talent or generating leads and customers. Either way, the steps above should help you formulate a strategy that will achieve the objectives of your employee advocacy efforts.

Want to know how Engagedly can help with effective employee engagement? Fix a quick demo with our experts.

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About the Author:

 

 

 

 

 

Christopher Jan Benitez is a freelance writer for hire who specializes in the digital marketing field. His work has been published on SEO and affiliate marketing-specific niches like Monitor Backlinks, Niche Pursuits, Nichehacks, Web Hosting Secret Revealed, and others.

5 Ways To Use Technology To Improve Employee Experience

When it comes to primary goals, companies usually think of improving customer experience, making better products, and achieving revenue goals. But, they forget one of the essential things that fuel the entire program: employees. If your employees are not happy & satisfied, then your company will eventually get ruined.

We have read about the “Great Depression” and now we are experiencing “The Great Resignation” in the corporate world. According to Microsoft’s research report, around 52% of Gen Z and Millennials are likely to consider changing employers this year. And one reason behind that is they are facing poor employee experience at their current organizations. But, what exactly is employee experience?  

What Is Employee Experience?

In a nutshell, employee experience defines the entire journey of an employee from the moment they are on board till their last day at the office. It’s a summary of all the things that happened to them during their work period, which either makes them big critics or the most incredible supporters of the company.

Importance of Employee Experience Technology

The pandemic has forced organizations to work remotely and already accelerated the adoption of digital technology. Companies started using digital tools for managing tasks, projects, team meetings, communication, collaboration, and automation. 

With these tools, organizations maintain productivity and achieve revenue goals while working remotely. But, they are still facing the challenge of employee engagement and retaining their top talent. 

Remote working organizations are looking for ways to enhance the overall employee experience. It is an essential factor that drives the entire organization. If your employees are not satisfied, then employee engagement, retention, and everything else will shatter in a second. This will also impact customer experience. Because happy employees create happy customers. To prevent that from happening, you need to use technology wisely and provide a good employee experience to everyone working in your company. 

And that’s where employee experience technology comes into the picture. There are many ways you can improve employee experience with the help of digital tools. With proper tools, you can tailor customized experiences for your employees right from onboarding to leaving your organization. 

How to improve Employee Experience with Technology?

Here are some of the practical ways you can use technology to improve employee experience:

1. Invest in a powerful employee engagement platform

With work from home replacing the in-office culture, it has become important to maintain the same employee engagement rate for everyone. Though existing employees might not have a problem interacting with their colleagues, it might become challenging for newbies.

This is where platforms like Engagedly come into view. An all-in-one employee engagement platform that helps connect everyone in the organization with no barrier can be of great help while working remotely.

By investing in such tools, you are making it possible for all your employees to engage seamlessly with each other, further lessening the chances of miscommunication. Engagedly helps in streamlining internal communication and provides various other features like remote collaboration, employee recognition, survey tool, and gamification.

Also read: Guide to select the right Performance Review Software

2. Collect employee feedback and act on it

Whenever we order food delivery, we always give feedback on whether we like it. Likewise, it’s important to take feedback from employees regularly. This doesn’t mean that you should take only one feedback per year. No, as per surveys, organizations saw a 12% improvement in performing employees after taking weekly feedback and acting on it.

Besides, platforms like Engagedly enable you to conduct employee surveys and collect data on employee sentiments.

Apart from that, it’s also essential to take exit feedback from employees who are quitting the organization. Why? That’s because it would help the organization understand whether the employee had a good experience and further work on it.

3. Empower employees with the right team collaboration tools

When it comes to using digital tools for team collaboration, tons of apps are present in the market, which can overwhelm you. That’s why it is important to choose the right tools that will suit the requirements of your employees and the organization.

For example, for teams that need to converse in real-time and be in touch throughout office hours, tools like Slack can be of great help. Here, you can tag your colleagues regarding any doubts and communicate easily.

On the other hand, all-in-one work management tools like SmartTask not only offer task & project management capabilities but also team collaboration features like video conferencing and instant messaging in one app.

You can experiment with different digital tools by opting for their free trials to choose the right fit for your needs.

4. Automate repetitive tasks and streamline workflows

Every company uses different tools for various types of work. This demands employees to use multiple software tools which can be overwhelming. Also, tasks like entering client data into Google sheets or sending follow-up emails to prospects can be repetitive for employees. But, automation can help you in solving these problems within seconds.

Nowadays, tools like Zapier or Integromat can help you automate repetitive tasks and streamline workflows by connecting the tools you use. For example, you can automate follow-up sending processes or manual data entry activities.

Also read: 360 Degree Feedback: Best Practice Guidelines

5. Provide online learning opportunities

For recruiting Gen Z employees, you can’t charm them with a competitive salary only, as they also look for different things that will benefit their career. One of the best ways to improve your employees’ experience is by providing them with proper career growth opportunities. One way of doing this is by providing them access to courses from Coursera, Skillshare, and other high-end learning platforms.

You can provide them with free vouchers for the courses, conduct training sessions, arrange seminars, and other things that can surely help them in their career path. Gen Z employees look for jobs through which they can earn and upskill themselves at the same time. By helping them achieve that, you can increase the rate of employee retention. 

Final Words

For employee experience, most companies think that organizing an annual picnic or outing with the entire team and festival parties will do the trick. But that will not do the trick anymore. Employees are looking for companies with good work ethics and chances for growth. 

The pandemic has shown everyone that life matters the most, and everything else is secondary. Companies that understand this and value mental peace as well as help their employees grow are the ones that will have a high employee retention rate with good experience.

Author Bio

Shyamal Parikh

Shyamal Parikh is the Founder of SmartTask, an online work management/automation software that helps teams streamline their processes. May it be sales, hiring, customer success, or projects. He actively shares strategies and techniques that improve a team’s productivity. 

 

 

Do you want to know how Engagedly can help you realize your full business potential? Simply click the button below to book a demo with one of our specialists today. 

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4 Competencies That You Must Include In A 360 Degree Feedback Form

To utilize 360 degree feedback effectively in an organization, it is important to design a handy feedback form for the entire process. To help you with the questionnaire, we have listed 4 most important 360 competencies that you must add to your 360 degree feedback form.

Continue reading “4 Competencies That You Must Include In A 360 Degree Feedback Form”

Constructive Feedback Examples To Help With Difficult Conversations

If you’re like most leaders, one of your biggest goals is to have difficult conversations with your team members that are critical to their success but such conversations often do not happen because of fear and awkwardness on both sides. 

If you dread these types of interactions because you’re afraid that you might offend the other person or that they might not respond well to what you have to say, then it will be hard to get them done and as a result, your team will suffer and you’ll feel even worse about the situation than before. 

Giving and receiving feedback can be challenging, even when the topic isn’t especially sensitive or serious. It might be intimidating to address your co-worker or employee on something they did that could be improved upon, but giving constructive feedback can help them grow as a person and make the work environment better in the long run. 

feedback

Constructive feedback isn’t always easy to give, especially when the recipient of that feedback doesn’t want to hear it, but that doesn’t mean it shouldn’t be given. Constructive feedback will help people in your life make positive changes and see the benefit of those changes long after you’ve left their lives. 

In this blog, we’re going to unpack 10 examples of constructive feedback you can give to help you have those difficult conversations in your workplace with ease.

1) Understanding What Has Happened

When someone asks you for feedback on a piece of work, it’s easy to fall into your role as an evaluator and simply list off everything you think is wrong with it. This is hardly constructive, though. It’s more useful to understand what has happened than it is to assign blame. If someone has provided a sub-par piece of work, focus on why they’ve done so before offering suggestions on how to improve. Understanding what went wrong allows you to evaluate exactly how they can move forward and produce better results next time around. Your critique will be much more valuable if you help them learn from their mistakes rather than simply criticizing them for making them in the first place. The emphasis should be on helping others learn from their actions rather than just being critical of them. Everyone makes mistakes—it’s part of being human—but by understanding what led to those mistakes, we can prevent ourselves from making similar ones in future situations.

2) Keeping The Focus On Future Behavior

One of the most important aspects of feedback is to keep your focus on future behavior, not past actions. Try putting yourself in their shoes – how might they interpret things if you said you always… or you never…? When giving constructive feedback, it is essential that you remain focused on helping them solve a problem rather than just being critical. This will help them learn and grow from the experience instead of taking it personally. If possible, try to provide at least one example where they have succeeded in behaving in a way that meets your expectations; hopefully providing something positive for them to latch onto as well! 

It’s easy to get caught up in criticizing someone’s mistakes, but that can make people defensive which will make it harder for them to hear what you are saying. Keep your language clear and simple. Make sure that when offering constructive feedback, you are clear about what specific behaviors need improvement. Using general statements like you need to improve… or I don’t like… doesn’t give anyone any direction as to what needs improvement/change and therefore, leaves little room for change. Using specific examples help others know exactly what you expect from them moving forward so they can work towards changing those behaviors over time.

3) Practicing Self-Awareness

Self-awareness is crucial for good management and it can also help you have successful tough conversations. Before delivering your feedback to an employee, take a moment to stop and think about how they will react to what you have to say. If your news isn’t positive, recognize that it’s possible that they won’t respond positively. However, if your intent is honest and delivered from a place of concern or interest, then even negative feedback can be taken in stride by an employee with self-awareness. 

One way to practice self-awareness is through mirroring techniques like active listening (which involves repeating back some of what another person says) and reflecting back on your understanding of their emotions during a conversation with them. This helps you build trust and rapport with others as well as gain insight into yourself. It also helps you have those difficult conversations when needed because it allows you to prepare emotionally before having a difficult conversation. In other words, practicing self-awareness makes difficult conversations easier because we are better able to understand ourselves as well as others on both emotional and logical levels. 

Practicing self-awareness does not mean reading your employees’ minds; rather, it means being aware of your own feelings so that you can more effectively read theirs without having to ask directly. This allows us to tailor our communication styles accordingly while still maintaining respect for boundaries between ourselves and others.

4) Modeling A Better Way

Constructive feedback can be a scary term. As an employee, it means that you’ve done something wrong and your boss is going to let you know about it. As a manager, providing feedback means you’re in a position of power and have to be careful that your criticism doesn’t come across as overly aggressive or even malicious. Fortunately, there are some ways to word criticisms so they hit on points people want to hear. 

Here are some constructive feedback examples to show how being clear about both positives and negatives can help anyone in any management position get their point across with tact:

  1. You really did a great job! I was especially impressed by [insert positive comment]. 
  2. I’m writing because I need to tell you about my concern/suggestion for improvement. 
  3. Your work is often quite good, but there’s one area where I think we need to improve. 
  4. I appreciate all your hard work over these past few months; however, I feel like we haven’t been making enough progress lately. 
  5. It seems like you’re struggling with [insert problem]. What’s going on? 
  6. [Name], here’s what I appreciate most: [insert positive comment]. 
  7. [Name], here’s what needs improvement: [insert negative comment]. 

5) Being Specific About What Needs To Change

Whenever you provide feedback, your most important job is to be specific about what’s going well and what isn’t. It’s okay to be a little blunter with constructive feedback than you are with praise—after all, it’s helpful for people to know where they can improve. Try starting conversations by stating what they’re doing well first and then moving on to pointing out areas of growth. Be sure to mention your desired outcome so that they know what kind of change you’d like them to make. 

For example, You always give your presentations so well; I think we can get even better results if we work on enhancing your eye contact. Let me know if you have any questions! Feedback examples 

And remember to stay positive and supportive throughout these difficult discussions. After all, nobody likes being told they’re not perfect. 

Give positive reinforcement while offering guidance on how they can become even better at their jobs! Make sure they understand why you feel that way. 

Avoid blanket statements such as You’re never prepared or You don’t do anything right. Instead, focus on specifics and be ready to back up your statements with examples from past projects or events. 

If possible, suggest one or two ways in which you think things could go better next time around (i.e., Next time let’s make sure we set aside enough time for adequate rehearsal.) 

When providing constructive criticism, try to keep an open mind and show empathy. It may seem easy to criticize someone else when they’ve made a mistake or fallen short of expectations, but putting yourself in their shoes can help remind you that mistakes happen — even when someone has done everything right.

6) Providing Additional Context

Rather than simply pointing out what was wrong, help your employee see why their actions are hurting you. Be specific. If necessary, provide additional context or examples that they can relate to. Without proper context and examples, employees may not be able to easily understand why a certain action is harmful. 

Here’s an example: Remember last month when we decided that it was best to send resumes to candidates who had applied within the past month? Sending your resume to candidates who haven’t even started looking for a job in over three months is decreasing our response rate drastically because there’s no need for them to apply again. I know you were just trying to help, but I think we should stick with our original plan.

7) Check-In On Progress Regularly

Even if you don’t see immediate results, check in with your team regularly. Offer to have lunch or coffee (or whatever) with them to see how they’re doing and if they need help. Find out what they think their biggest roadblocks are and help them overcome those obstacles—if possible. Even simply asking how someone’s work is going or what projects they’re working on shows that you care about them as a person and not just a resource. I know it can be hard to take time out of your day, but any time you can get by spending time with each other outside of meetings is valuable—and will give you some quality bonding moments outside of work.

Also read: 30 60 90 day reviews and templates

8) Praising Efforts and Actions, Not Just Outcomes

If you’re looking to provide feedback in a constructive way, it’s a good idea to get specific. Instead of saying, You never follow through on your commitments, try saying something like The goals we agreed upon at our last team meeting are still incomplete. I noticed that you haven’t submitted your weekly report or provided an update on our research tasks. Our deadline is coming up next week and we could really use your help to meet it. What can we do differently to ensure that these responsibilities are met? Asking questions rather than making accusations will lead to more effective feedback sessions where both parties walk away feeling valued and encouraged instead of defensive and angry. 

Also, remember to focus on what people did well (efforts) as opposed to just what they didn’t do (outcomes). Nobody likes being scolded for failing—instead, let them know how their actions made a difference and how they can continue doing great work. When giving feedback, be direct and honest with what you have observed. Do not hold back information or give excuses for someone else’s behavior; that is not helpful! It’s also important to remember that some people may have difficulty receiving feedback about their performance because they feel personally attacked when negative comments are made about their behavior. People who feel personally attacked will often shut down emotionally and stop listening completely.

9) Don’t Assume Anything; Ask Questions Instead

It can be tempting to assume you know why your boss is giving you constructive feedback, especially if your boss has given you similar advice in the past. Even if you do have a sense of what your boss wants, it never hurts to ask questions. Asking clarifying questions can help strengthen your understanding and provide an opportunity for your boss to elaborate on any points that aren’t clear. Plus, if your boss notices that you’re actively listening and asking smart questions, it will go a long way towards building a stronger relationship —and that alone can pay dividends down the road! 

One thing to keep in mind is that constructive feedback usually has two components: actionable suggestions, or what you did wrong, and bigger-picture thoughts about how to get better overall. The actionable suggestions are easy enough; however, larger developmental issues can take longer than just one conversation to discuss. In those cases, find time to check back later so there’s time dedicated to discussing both elements. When appropriate, schedule follow-up meetings throughout your performance review cycle so everyone stays accountable for their commitments along the way!

10) Keep Things Civil And Professional

If you’re looking to give someone feedback in a professional setting, make sure you don’t approach it from a confrontational perspective. Start by explaining what you appreciate about them (even if it’s just an aspect of their work), and then move into areas for improvement. Remember, these conversations are about helping your colleagues succeed. As always, keep things civil—no one likes being attacked at work or feeling like they’re being put on blast. Even if things start to get emotional, be sure to stay level-headed so as not to lose your cool. A poor delivery will almost always lead to a poor outcome. And finally, no matter how tough a conversation is, avoiding ending with something like this isn’t personal. This only confuses matters more. 

To end on a positive note: Always finish with something along the lines of thank you or I’m glad we had this talk. When done right, constructive criticism can help both parties grow professionally.

Do you want to know what is 360 Degree Feedback and how your HR department can get on board? Book a live demo with us.

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Creative Employee Motivation Ideas

Why does employee motivation matter so much to employers? and What do organisations tend to achieve by motivating their workforce?

Much research by industry experts have shown that the drive and passion that employees carry to their work are some of the most important factors of organisational success. There is no doubt that motivated employees are more engaged and productive, better at problem solving, and contribute more towards the achievement of company’s goals.

But what can organisations do to keep their workforce motivated and engaged at work?

In the current business environment where employees are exposed to innumerable problems pertaining to work and personal life, it is crucial to have motivational sessions for employees. As most organisations are now transitioning to hybrid work set up, it can become even more challenging to boost up their morale.

But certainly there are some ways in which employers can amp up their workforce’s motivation, and thereby achieve higher engagement levels.

This article will unpack some creative employee motivation ideas that employers can implement for their hybrid and remote workforce.

Employee Motivation Ideas

Here are some extraordinary and creative ideas to motivate your employees.

1. Stress-Relief Virtual Graffiti Wall

Art has an incredible effect on everyone. It allows people to explore their emotions and makes them feel relaxed. Use art as a motivator. Have a graffiti wall in your workplace or an online virtual wall that your employees can use to express themselves whenever they feel stressed. A workplace that brings out the artist in you! Now, that’s something truly motivating.

2. Spread The Joy

Laughter is the best medicine. Encourage your employees to be cheerful at work. Occasionally invite experts and conduct online or on-sight laughter therapy sessions for your hybrid team. Laughter therapy sessions are good stress-relievers and will help employees in reducing their stress.

You can even go a step ahead and invite employees’ families to join these sessions. Sharing such fun moments can be a great employee bonding.

Reward laughter and motivate your employees to spread the joy. This brings in a lot of positive energy into your work staff and keeps them motivated at work.

3. The Good News

Every employee craves recognition. Then why not give it to them? Praise employees every week for their accomplishments and contributions for the organisation. You can send an attractive, customised email or an online badge to employees, thanking them for their continuous efforts.

This keeps employees motivated at work because they know that there’s someone keeping track of their achievements and accomplishments. Shockingly, all employees don’t want money. What they do want however is some recognition and appreciation.

4. Surprise Awards

It’s just a usual Wednesday afternoon; everyone has a list of tasks to be completed by the week, all the employees are busily engaged in their work. The boss suddenly shows up and announces that he is happy with the recent accomplishments of one of the teams and gives the team a surprise award. Now, it isn’t a surprise just for the team which won the award, but also for the other teams too?

Also, the other teams no know that their accomplishments will be acknowledged by their boss, they will be motivated to work harder.

Also Read: Employee Recognition: The Art Of Gratitude

5. Keep Calm And Celebrate

Celebrating small accomplishments is vital in any organization. These celebrations can be as simple as clapping for the accomplishment of a team, sending out an email to the whole company to recognize efforts of the employees etc. Recognizing the efforts of your staff by taking them out for lunch or going for team outings on hitting the goals etc is also a good idea. This makes the employees feel valued and motivated.

Your responsibility as an employer is to retain your valuable work staff and make all your employees realize how important they are for your organizational growth. The above-mentioned ideas are just a few employee motivation ideas, you can always think of something new and more creative.

6. Create An Open And Inspiring Team Culture

Culture is the foundation of all organisational activities. By creating an open, friendly, caring, and inspiring work culture, you can motivate your employees to be their true selves in the workplace. Research has shown that employees are able to contribute more if they have a sense of belonging in the workplace.

A company’s culture filters down from top to bottom, and therefore, it is important for upper management to live by their words. Employees always look up to their leaders and follow their footsteps. So what message would you like to deliver to your employees? Be an inspiration to them and support them by creating a supportive and congenial work culture.

7. Transparent And Clear Communication

An organisation that has an open communication policy is more innovative and better at problem solving. Giving a platform to employees to communicate their ideas and issues is a great start to motivating them. Furthermore, you can also adopt a social performance management system that can help connect employees easily and also track their engagement levels.

Employee motivation is the key to achieving higher performance and output in an organisation. Only by keeping your employees focused and dedicated can you expect them to deliver quality results. The staff motivation ideas discussed in this article will surely help in enhancing the motivation of your workforce. Share your employee motivation ideas in the comments section.

Do you want to know how using Engagedly can help create a culture of employee engagement in your office? Request for a live demo and talk to our experts!

The Great Resignation: Causes, Effects, and Preventive HR Strategies 

In the aftermath of the unprecedented employment crisis caused by the COVID-19 epidemic, a new trend arose in the U.S. labor market in 2021, when millions of Americans quit their jobs willingly. In April 2021, four million people left their jobs, and in September 2021, 4.4 million employees resigned in a single month – an unbelievable record number! 

What were the driving factors for these departures? In this blog, we will have a look at various challenges employees face and the expectations they have that lead them to leave their jobs. 

We shall also share practical solutions that can be used to overcome an employee’s difficulties and how companies can introduce smart supportive initiatives and programs so that the employee retention rate is high.   

What exactly is The Great Resignation?

In 2020, a great deal of dread, anxiety, and doubt was produced by Covid-19 and as a result, businesses had closed, the economy had slowed, and many people worked from home.

In 2021, as we entered into a state of the “new normal” with employees starting to return to offices or embrace hybrid working environments, many employees started to leave their jobs on their terms. This movement, dubbed “The Great Resignation,” returned the power balance toward the employees’ side, who were seeking more than just an employment contract. Employees resigned in pursuit of better-compensated or more interesting and meaningful employment. 

Professor Anthony Klotz, from Texas A&M University, was the one to coin the term The Great Resignation when he observed the employment pattern caused by the COVID-19 epidemic.

During the lockdowns, healthcare, manufacturing, retail, public services, entertainment, media, the transport industry, and tourism were the most severely affected. 

What Caused The Great Resignation?

After Covid-19, employees started to consider their level of engagement with their jobs. And when they did so, they realized that some aspects of their jobs no longer suited them.

In 2021, one of the primary reasons employees left their jobs was because they were dissatisfied with the way they were treated during the pandemic. In addition, the lack of perks and the difficulty to maintain a work-life balance as a result of working remotely added to this dissatisfaction.

Other prevalent causes of The Great Resignation include:

  1. Growth prospects. Professionals are interested in learning new skills and advancing their careers. However, a lack of possibilities tends to be a prevalent resignation cause.
  2. Being underpaid. Employees are unable to accept the reality that their colleagues end up earning high-paying jobs elsewhere, forcing them to realize their worth in the market.
  3. Less challenging work. Skilled employees like to be challenged and involved in their job. However, many employees did not feel their job was challenging enough and hence, decided to leave their companies.
  4. Insufficient appreciation: Employees need appreciation for their efforts. When an employer disregards their successes, employees may seek alternatives where their contribution is valued.
  5. Corporate culture: Promoting open communication is essential for staff retention, as only then a company would come to know about the difficulties an employee is facing at the workplace.
Also Read: How To Retain Your Top Talent?

Key Statistical findings related to The Great Resignation

In September 2021, the latest Job Openings and Labor Turnover Survey recorded 4.4 million “quits” – the number of persons who left a job willingly, as opposed to via layoff, redundancy, or dismissal. 

According to the poll by Zety, the following are intriguing demographic breakdowns on job quitting:

Great Resignation

Which industry has been hit the hardest by The Great Resignation?

The huge exodus is occurring in all industries, but it is most prominent in service and retail positions.

Intriguingly, many reports concentrated on white-collar positions, while historically low-wage occupations have experienced large shifts.

In reality, more noteworthy resignations have occurred in the American retail sector than in any other area. 

During the pandemic, low-wage employees have been hit the hardest by management actions. Many were made to work for longer hours with fewer employees, in roles that necessitated interaction with the public and with little or no safety precautions implemented by the organization, and, at least in the United States, there was no assurance of paid sick leave – these factors led to the rapid burnout of employees.

What is the business impact of this on a company?

According to a study conducted by Bersin by Deloitte, the average cost of a new hire in the United States is $4,000. Taking into consideration missed production, and the time required to get a new employee up to speed on the job, the expenses might be much larger. 

Depending on the employee’s position and seniority, a Centre for American Progress analysis found that the cost may range between 20 and 213 percent of the employee’s pay. In the present environment, the departure of an employee results in greater workloads for the remaining employees, as they strive to absorb the departing employee’s duties.

Retention strategies to prevent The Great Resignation

We’ve pulled together tried and tested retention strategies to help keep your best employees engaged and motivated. 

These aren’t Engagedly’s ideas, they’re proven mechanisms for retaining top talent and need to be implemented with care and strategy.

Consider offering flexible work hours:

COVID-19 irrevocably altered the way we work and has shown that flexible work settings are here to stay.

A non-negotiable requirement for both present employees and potential hires is flexible timing scheduling that puts the needs of the employees first. This applies to both salaried employees and hourly workers. If you cannot provide your employees with adequate work schedule flexibility, they will seek it elsewhere.

Flex and hybrid work choices:

Although many employees prefer to be in the office, some of them work remotely. The reasons may vary from personal obligations to saving time. 

The previous two years have shown that remote (or hybrid) work is the future. According to a recent poll, 39% of employees would contemplate departing if employers were inflexible about remote roles. This proportion is 49 % among 18- to 34-year-old millennials. 

The shift towards technologically integrated virtual teams reduces the amount of time spent traveling each day, thereby increasing the overall corporate productivity.

The requirement has become so pressing because professionals who commute all day every week may have little spare time when they get home.

Developing career and growth opportunities:

Benefits For Job Seekers

Millennials and Generation Z comprise the majority of the workforce in today’s market. HR leadership and team managers must understand what motivates these employees in a work setting to attract and retain them. 

These generations are keen to work for organizations that provide possibilities for professional growth. Hence, creating clear career pathways and mentoring programs should be a crucial component of your retention strategy. This not only helps your firm stay competitive with job seekers, but also makes it possible to create succession plans for aging leadership.

Also, ensure that you comprehend applicants’ professional objectives during their initial interviews, and maintain this discussion throughout employment. An awareness that employees’ career objectives are valued will improve engagement and demonstrate that they are supported in their development process. 

Managers should have frequent conversations with employees about their career objectives and search out opportunities that correspond with those objectives. This may include implementing cross-training programs to broaden the skill sets of employees or developing mentoring programs with an experienced leader.

The use of technology like the one offered by Engagedly helps to keep track of employees’ performance benchmarks; changes in preferences, and employee development.

Creative freedom matters:

Many individuals may feel dissatisfied with their work due to a lack of creativity in their work. Providing employees with the opportunity to be creative and build social relationships at work, or engage in passion projects inside the firm can result in happier, more devoted employees.

Reward commitment and Show Recognition:

To recruit the most qualified candidates, companies must provide competitive remuneration packages to employees who are committed. You must compensate employees enough so they do not have a second thought on salary when choosing to work for your organization. 

Since recognition can drive productivity, you can plan out a rewarding program

When there is an award to be won, employees strive hard to accomplish their allocated jobs in the best possible manner. It naturally drives the workforce to be more productive.

If businesses increase the number of employees, they acknowledge each week for their work, the following will occur:

  • 24% increase in quality of the job
  • 27% decrease in absenteeism
  • 10% decrease in attrition rate

Consider offering one-time incentives, in addition, to aid with student debt repayment and work-from-home opportunities. Take the time to demonstrate your gratitude to your employees with incentives, promotions, or simply an email.

Prioritize and implement mental health and employee help programs:

Countless people worked diligently during the epidemic and faced the difficulty of managing personal and professional obligations. As a result, the emphasis shifted to what companies are doing to make their employees feel valued and supported. 

HR departments must ensure that a communication strategy is in place to apprise employees of any accessible employee support programs and mental health programs. Not only is it vital to invest in these sorts of initiatives, but also to promote an open discussion on issues such as mental health and financial wellbeing. 

Consider providing instructional workshops to explore and answer questions about these resources. 

Also, consider imaginatively what employees may desire or need, going beyond ‘perks.’ For instance, offering employees access to their income before payday could significantly improve their quality of life. They may feel more valued and hence, may stick to your company.

Connect with intent:

Employees today want to feel like they’re contributing to something bigger than themselves, that they’re making a difference, and that their job matters. Hence, your organization’s mission should be clearly defined to the employees and initiatives should be explored to assist each employee to understand their unique purpose in the company.

In Start with Why, Simon Sinek describes a “golden circle” technique that might help you establish your mission. Ensure that each team or department understands how their efforts contribute to your organization’s overall performance when you evaluate organizational objectives. Reinforce to all employees that everyone’s work matter and is a significant contributor to the company’s growth. 

You may also choose to assist others who wish to define their particular mission. Employers need to understand the distinct set of skills, talents, and passions of their employees that can contribute to their own and the company’s success.

Clarify your expectations:

When managing uncertainty, the brain is often subjected to an invisible cognitive strain. You may compare it to a processor that must use more energy to do operations in the background. The cumulative effect of these additional mental demands results in unnecessary stress and strain.

When feasible, employers may alleviate this burden by providing employees with clearly defined goals. This is especially crucial for top performers and star achievers, who would often set very high expectations for themselves and are susceptible to burnout. 

Consider the well-being of your employees and their families:

Employers should ensure the physical, mental, and emotional well-being of their employees and their families to retain them. This may include health insurance; discounts on membership to a club, golf course, or fitness center where they feel relaxed and rejuvenated; mental health counseling and care services; maternity and paternity leaves, etc. Additionally, you may support parents of young children by offering child care support programs and Paid Time Off (PTO).

Review your organization’s policies:

The hiring and onboarding process may make or ruin a company. The implementation of all recruiting and onboarding rules and procedures is as essential as it is to review them.You must also foster an atmosphere in which the skilled and gifted employees feel at ease discussing workplace difficulties. Businesses must guarantee that they offer continuing training programs so that employees can acquire new skills while at work.

Also Read: 25 Unique Employee Benefit Ideas To Attract the Best Talent

Conclusion

There are several reasons why an employee may contemplate quitting his work. Although certain factors may be beyond your control, being proactive about the aspects you can influence might help you avoid losing your finest employees to The Great Resignation.

Employees’ perspectives can be understood by using a software that helps to learn what employees think about their work; job roles, and future in the company. This may be accomplished by using the Engagedly solution, which enables employees to provide feedback anonymously. Thus, employees will have no qualms about expressing their views and opinions on their management or the work environment. You may not be able to stop a specific employee from leaving his or her job, but you may avert the next loss.

If you’re looking to take a proactive approach to retaining and engaging your employees, book a live demo with us.

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Fun Gratitude Activities For Employees

You’re going to need great employees if you want to grow your business. Employers are often seen spending lot of money on hiring and training their employees. But all this can go waste if they do not appreciate their employees that often.

Continue reading “Fun Gratitude Activities For Employees”

Who All Should Give 360 Degree Feedback?

When it comes to choosing participants in a 360 degree feedback, you might want to enthusiastically ask everyone who even knows the employee in the slightest to participate. But hold on. Do you really need so many opinions?

Continue reading “Who All Should Give 360 Degree Feedback?”

Employee Recognition & Rewards In Hybrid Era

The COVID-19 crisis has changed how organisations operate. Most companies are now moving towards a hybrid setup and crafting strategies to manage their remote and hybrid teams.

In the last two years, employees’ morale and motivation have taken a major hit. Since the start of the crisis, employees have had to bear the brunt of the sudden transition to a remote setup that has impacted their productivity and engagement levels. Even now, when most organisations are adopting a hybrid setup, it is challenging for employees to maintain a higher level of motivation towards their work. The major impediments to employee morale are missing social cues and employee bonding.

Employees miss cheering on floors for each other, team outings and lunches, praising team members for their support and exemplary work, and most importantly, getting recognition for their contributions.

As organisations now prepare themselves to manage geographically dispersed teams, it is imperative for them to know how employee recognition and rewards work in this hybrid era.

This article will touch upon different aspects of employee recognition in a hybrid setup and provide some expert ways to keep your hybrid workforce motivated.

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360 Degree Review: Enhancing Organization, Employees, and Culture

Organizations seek to develop high-performing employees who are productive, engaged, and committed to their job. While continual feedback is critical for developing these top performers, many companies find that continuous feedback is not effective at all times. One of the major reasons for the same being, not all employees work directly with their immediate managers daily. This is where 360-degree review scores over other forms of the feedback systems and, hence, has gained acceptance among many companies. 

Some companies remain skeptical of embracing the 360-degree review process. However, considering the pros and cons of 360-degree feedback, when done properly, the pros outweigh the cons, hands down.

This blog post offers insight into what is 360-degree feedback; the purpose of adopting a 360-degree feedback system, and how a 360-degree review can be helpful for an organization and its employees. Above all, its role in developing a work culture of an organization. 

360-degree review process: What is it?

The 360-degree feedback, also known as a 360-degree review process, is an employee assessment framework that enables the organization to better understand employee performance and perceptions from both internal and external stakeholders using a variety of anonymous and private appraisal tools.

It serves as a mirror, revealing to employees their skills and talents, and weaknesses. The 360-degree review system not only assists employees in developing self-awareness but also in determining the extent to which their perceived inadequacies influence various stakeholders.

Also Read: Everything You Need To Know About 360 Degree Feedback

Why implement a 360-degree review process?

The 360 degree performance review mechanism enables you to hear from all stakeholders. In contrast to conventional performance assessment, wherein managers (direct/indirect) make the final verdict on an employee’s performance, the 360-degree review method enables you to receive inputs from colleagues, customers, suppliers, and a variety of other stakeholders.

This eliminates any prejudice a specific supervisor may have against an employee or vice versa. It focuses more on an employee’s performance and contribution to the team and to the business.

Does a 360-degree feedback help to change an employee’s outlook and performance?

Employees are the organization’s face and hence, their conduct and performance influence a company’s productivity and external stakeholders. The 360-degree review process can bring any form of mistakes or aberrations to notice and the concerned employee will have to work on it. Thus, the process enables personal development and aids in a company’s productivity.

Also Read: Know How To Implement 360 Degree Feedback in Your Startup

How will a 360-degree review add value to your organization?

According to Forbes, over 85% of Fortune 500 organizations employ 360-degree feedback as a foundational aspect of their entire leadership development process. Thus, a 360-degree review can influence employees and management.

Let’s begin a quick check-in on the positive impact of a 360-degree performance review on organizations.

360-degree review gives you a comprehensive picture

If you simply look at an employee from a particular viewpoint, you will miss out on important details. As a talent manager, the side you see may differ greatly from the one shown to others. However, using a 360-degree review, you can gather those additional viewpoints and use them to create a more complete picture of an employee’s performance.

With a more comprehensive overview in hand, you may approach your performance assessment from multiple angles.

Perhaps an individual may be a higher-level manager but has difficulty communicating with his superiors. Alternatively, maybe, an employee may get peers’ admiration but they may be hesitant to speak about his improvements, upfront. 

This is where a 360-degree performance review can help to gather information on various aspects of an employee’s engagement, performance, and behavior and communicate the same to the concerned person. Without 360-degree feedback, the employee may remain oblivious to these indispensable facts, from a variety of sources.

Establishes Communication Channels

Adopting the practice of a 360-degree performance review enables employees to provide feedback on one another’s work. This creates an atmosphere conducive to conversation and enables the resolution of issues. Effective communication increases a company’s likelihood of retaining the top employees.

Reinforces company values

Managers and higher management usually look for the best in every employee and encourage them to improve. You can share company values with all employees through a 360-degree review process and ask employees to get their performance aligned with the company values.  

To translate your values into practical measures, you can use 360-degree review software like Engagedly to help employees to understand where they are going wrong.

Engagedly’s 360-degree employee evaluation platform allows sharing of valuable feedback to employees. The best part is that the feedback is a one-to-one process. This confidentiality feature, coupled with constructive feedback, makes employees to retrospect and changes themselves to align with company values.

Agility

Agile refers to anything that is always evolving, adaptable, relevant, and updated, which is how your approach should be toward the performance assessments. 

360-degree feedback may assist you in achieving that agility by providing a more comprehensive image of your employee. A single-view performance assessment evaluates an employee from a single perspective (only from a manager’s perspective). 

When you invite many opinions on an employee, you get a more thorough and fast assessment, which enables you to perform an agile employee analysis and conclude better for a review process.

When you promote business values, openness, and the pursuit of a whole picture, you are fostering an atmosphere where transparency and a continuous performance assessment approach are supported by everybody.

These elements contribute to the growth and development of the business, as well as increased employee productivity.

How 360-degree review benefits employees?

The following are some of the most significant advantages of a 360-degree feedback system for employees:

All voices get heard and valued, and it promotes openness

They bring diverse views of all stakeholders to light, not only for an individual employee but for the whole business. This promotes openness and frequent communication amongst all stakeholders.

Corrective plan and employee improvements

This assessment approach enables employees to focus on their “weaknesses,” fix their “mistakes,” and ensure that their future actions do not negatively impact other stakeholders. This also promotes Kaizen – continual and systematic improvement. 

Kaizen is a technique of producing continuous improvement based on the notion that tiny, continual beneficial adjustments may yield substantial gains.

Customized training programs based on employees’ unique requirements

Training sessions may be planned and customized based on employee input. This increases employees’ motivation to attend more training. This step also enables organizations to save money by eliminating training sessions that do not offer value to employees and also by establishing a matrix-based work model. 

Matrix management is a style of management in which employees are accountable to multiple managers rather than a single supervisor. It does away with the one-boss, vertical structure that most businesses use and replaces it with a system in which employees report to several superiors across departments and projects.

Avoid discrimination and avoid communication gaps

360-degree feedback systems enable multifaced communication and help to identify and correct mismatch in plan execution. Junior-level employees may also offer areas for development for management-level employees. Communication gaps caused by hierarchy are reduced.

It helps avoid misunderstanding and cultivating a positive team spirit in order to progress on an individual level, which may result in team growth. Ego disputes and workplace turmoil may be avoided by taking everyone’s opinion into account.

Fosters self-improvement and teamwork

A 360-degree feedback system enables continuous improvement and growth, not just as a person, but also as a team. Because everyone taking part in the process has the chance to share their ideas, it increases responsibility and motivates participants to assist one another in improving and becoming better at their work.

Contribution of employees to all stakeholders

It gives an opportunity for evaluating and discussing how an employee contributes significantly to their stakeholders. This demonstrates to the organization and its employees how their contributions make a difference and why they should continue to do what they are doing.

The framework enables employees to enhance their performance while simultaneously maintaining their existing outstanding quality productivity.

Remuneration based on feedback

A 360-degree feedback system helps foster a healthy discussion about individual contribution and, subsequently, increasing remuneration. When an employee gets excellent responses from all stakeholders, statistical evidence of the individual’s contribution is provided, and pay may be determined appropriately.

Contributes to increased employee retention

A 360-degree feedback system instills in employees a sense of importance in the business, as all stakeholders recognize and value all contributions. It may serve as an effective means of recognizing employees, assisting them in identifying areas for development, and providing an opportunity for personal growth and exploration. Subsequently, employee retention increases and workforce productivity grows as a company grows.

Constructive criticism

Employees must recognize that not all feedback can be rosy and favorable, as a 360-degree review entails constructive feedback that’s in the employee’s best interest. Since 360-degree performance review entails reviews of all junior and senior employees; peers, and customers, employees have to get in the groove of handling negative criticism and learning from their errors. They can take the help of the in-charge managers and HR personnel for the same.  

Also read: 10 Benefits of 360 degree feedback

How 360-degree review helps to improve your work culture?

Satisfactory work culture is gradually becoming a must for employees in today’s working environment. Without a suitable workplace culture, a company will surely lose bright individuals. Diverse and robust workplace culture is critical for long-term corporate success.

Thus, how can your business establish and maintain a positive workplace culture while retaining its core workforce? The solution is to implement a robust 360-degree performance review system across your organization.

Implementing a 360-degree review system enhances your organization’s working culture. Continue reading to see how a 360-degree feedback system may help you enhance your workplace culture.

  1. Enhance employees’ self-awareness

A 360-degree feedback system assists employees in developing self-awareness and identifying their strengths and flaws. Employees may also get an insight into unknown talents and limitations via this approach. 

Increased employee self-awareness benefits both an employee and his company. This is because employees who can clearly perceive their own progress within the organization are more likely to work harder and remain loyal to their employer.

  1. Fostering a strong sense of trust between the employee and the organization

Organizations that employ a 360-degree feedback system foster an open work environment. This culture fosters employee collaboration in aspects such as task execution methods; interpersonal interactions with subordinates; peers and superiors, and so on.

It enables employees to feel secure and comfortable enough to express their ideas about their jobs and colleagues. Since the standard feedback procedure is the same for all employees, nobody worries about being suppressed for their thoughts, which fosters a strong sense of trust between the employee and the organization. Thus, an open work environment benefits not just employees, but also the organization.

  1. Helps to maintain a constant dialogue with employees.

A well-designed 360-degree feedback system contributes to the establishment of a culture of a continual dialogue between employees, colleagues, and supervisors. It lets all employees in your business to feel heard and their needs satisfied.

Collecting information on your employees in order to better understand and align them with your organization’s ethos and goals is one way to enhance your organization’s workplace culture.

When employees feel heard, they are more inclined to be happy with their workplace culture. 

  1. Eliminate bias and foster bonds of solidarity

One of the most serious risks to an organization’s working culture is prejudiced conduct against an employee by peers and superiors. Typically, traditional feedback procedures focused on collecting input from a single source. 

However, when your organization adopts a 360-degree performance review system, you may collect input from a variety of sources, including peers, subordinates, supervisors, direct reports, and sometimes even customers, relieving individual bias against employees. 

Employee satisfaction also rises when employees understand they will be evaluated fairly in a performance review system.

What is the easiest way to get started with 360-degree feedback?

Your first step should be to analyze and strengthen your current performance evaluation system. If you are still following the paper-based assessment process, consider shifting to a digital 360-degree review process.

Engagedly’s 360-degree performance review software is worth a try. It simplifies the 360-degree review process by allowing stakeholders at all levels of the organization to submit real-time feedback–including management, managers, fellow employees, and direct reports. It also allows to share a company’s mission, vision, values, and goals with the employees.

Engagedly’s 360-degree review platform may assist businesses in developing their managers in novel ways, as well as give a channel for employees to voice praise or worry about their frontline managers.

Also Read: How To Choose The Best 360 Feedback Software For Your Company?

Want to know how Engagedly can help you manage your hybrid employees better? Request us for a demo.

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15 Effective Ways: Keep Your Employees Happy Without A Pay Raise

‘How to keep employees happy is not just a question anymore. It has become a buzzword, especially in the post-pandemic era. The ‘Great Resignation’ showed that employees are not always happy with only monetary benefits. They want more from their employers – more than just a pay raise.

There are several ways to make employees happy without having to raise their pay slab. One of the simplest ways would be to say “thank you” for their valuable contributions. Money is important, but it’s not the only answer to how to keep employees happy.

This article complies 15 best ways to keep employees happy without raising their paycheque. But before that let’s understand why the happiness of employees is so important for any company.

Why is employee happiness important?

The real strength of any company or business comes from its employees. When its employees are happy and satisfied, the company succeeds better in the long run. This is because such happy employees at work put more creative and productive efforts into accomplishing tasks and projects. 

Apart from that, happy and satisfied employees like to stick to the organization for a longer time, reducing the attrition rate and the subsequent loss from it.

Now that it is clear why employees’ happiness should be prioritized, it’s time to know how to keep employees happy.

Also read: 5 Employee Engagement Activities On A Budget!

How to Keep Employees Happy- 15 Effective Methods

1. Make work-life balance a priority

A healthy work-life balance is necessary for reducing stress and burnout risk. Such a balance also prevents employees from the dilemma of choosing between family and work. Nowadays, employees often choose workplaces that do not impact their personal life. For this reason, they are even ready to compromise on the pay scale.

Thus, providing a balanced work environment is one of the best ways to make employees happy without a pay raise.

2. Make work schedules flexible 

Flexibility at the workplace has become a new normal after the pandemic. People often look for employers who do not squeeze their employees to extract work. Instead, employers who prioritize employees’ comfort are far more popular than those with rigid work cultures. 

When employees choose their own work schedule, they perform better. Such employees feel relaxed and refreshed to complete assigned projects in better and quicker ways. Therefore, as an employer, you can ensure work flexibility to keep employees happy.

3. Let your employees participate in decision making

The norm until today was that leadership used to make decisions. By the time employees learn about them, the decisions are already taken and they can no longer take part. And this makes employees feel left out and ignored. Millennials today like to be a part of the decision-making process. Hence, any major decisions affecting the workforce should have employees’ input as well.

When evaluating how to create a healthy work atmosphere and retain employees, it is critical to listen to them and act on their feedback. If you are looking for ways how to keep employees happy, then make them feel valued by listening to them.

4. Focus on career mobility of employees

Employees should strive for career advancement and upward mobility. It gives individuals the emotional flexibility to take bigger chances, pitch new ideas, seek help and mentorship, improve their abilities, and grow in their careers.

Employees require clear guidance on how to pursue progress. It is the responsibility of employers to let them know that both career guidance and growth opportunities are available and accessible to them. Offering career advancement possibilities are one of the most effective methods to keep employees satisfied and engaged.

5. Ensure everyone works in a positive environment

Positive work environments are consistently cited as one of the most attractive attributes for employees. According to a Deloitte research, 94% of executive office bearers and 88% of the workforce believe that strong company culture is critical to a company’s success.

It is also critical to develop a whistleblowing mechanism for more openness and greater transparency. This mechanism guarantees that people have a safe route to raise any concerns, without fear of repercussions.

6. Reward employees for their hard work

It’s possible that managers don’t always realize that recognizing an employee’s hard work or accomplishments doesn’t require a huge, extravagant show of gratitude on their part. But no matter how big or small the recognition is, it plays a huge effect on how employees see their work getting appreciated. This, in turn, motivates them to continue the good work.

7. Offer Extensive Benefits – Lunch & Snacks

Snacks and lunches are a fantastic incentive, not just because they save employees time, but also prompt them to focus on their work while the company is taking care of their needs. 

Companies like Google are known for leveraging food benefits to get teams to collaborate more to get work done. This is one of the best ways to keep employees happy and you can adapt it right away.

Also read: The Cost of Employee Disengagement

8. Encourage employees to take breaks

Working hard is critical, but so is taking time to recuperate. Your staff will be happier and more productive if you encourage them to take sufficient breaks. It can be coffee runs, walks, lunch, or vacations.

Taking time off from work helps people to be more productive and focused when they return to work. Breaks have been shown to lower stress and improve performance.

9. Allow sabbaticals

Sabbaticals are risky and unconventional to keep employees happy. When employees are burdened with too much personal or family turmoil, they need a break. Forcing them to work proves to be negative, as they find it easier to switch jobs.

In such cases, “career breaks” allow employees to take time off from their jobs for a few months of break so that employees can fulfill all their liabilities. When they feel they have completed their family liabilities, they can return to their roles without the fear of being penalized.

10. Encourage innovation

Employees who believe they can advance in their careers are considerably more productive and creative. As a responsible employer, when you allow staff to focus on innovation, they feel valued. 

To foster their innovation, create a mechanism where people can pitch their fresh ideas. Once an idea has been accepted, put it into action as soon as possible. But do not forget to give credit to the person who came up with it. This will spread a positive message that you value their creativity.

11. Team building activities

Work isn’t all fun and games. That does not mean you can’t have some fun during work. 

Some managers may scoff at the idea of devoting time during the workday to something enjoyable. However, taking the time to get to know your staff outside of work can be beneficial. Furthermore, scheduling time at work to celebrate holidays or play games is an excellent strategy to increase employee happiness and counter burnout.

Ice-breaking games are excellent team-building activities, where your staff get to know others outside their professional workstations. When your staff understands each other better, their collaboration at work will be better and more fruitful.

12. Let employees pick their own project

Letting employees choose the specific work they do and what project they tackle is a growing trend in startups. The concept that employees should only work on one thing that they are passionate about is obsolete now. 

With the changing scenarios of work culture, maintaining product roadmaps that are driven by employees is far more innovative. This helps companies to maintain a higher success rate for project accomplishment. Even the employees feel they have a substantial say in what kind of work they want to do for the company.

13. Maintain transparency in the workplace

Workplace culture can have a huge impact on how employees perceive the company, but companies don’t always actively try to improve and develop a work culture that takes everyone along and paves the way for amicable collaborations.

Nothing is more crucial than being open and honest about expectations in the workplace. Transparency must begin on the first day of work itself. When a new employee joins, he/she should get every detail required for a smooth start.

Also read: 5 Creative Employee Motivation Ideas

14. Special focus on maternity/paternity packages

Everyone loves to spend the initial days with their babies when the family gets a new member. No matter how crucial the work may be, nothing seems more important than parenting the newborn. So it’s quite natural for employees to expect some time off from work when they are about to become parents. 

Maternity and paternity leave are not as expensive to provide as you would expect. Offering a hefty leave package can be a great gift to the employee who will be indebted to receive such empathy from his team members. 

15. Don’t lose focus on the purpose

Employees who have a feeling of purpose are naturally more productive. When creating a meaningful workplace, it is critical to find employees who share their vision and values.

A clear sense of purpose can improve the overall well-being and happiness of your team. When employees have a feeling of purpose at work, their engagement, dedication, and commitment to the company increase many-fold.

Conclusion

We hope you got the answer on how to keep employees happy. Employees’ happiness should be a priority for any employer. Since happy employees work harder and better, keeping them happy will ultimately benefit the company. 

It’s better not to assume that only money motivates employees. More than money, they look for values for themselves as well as in the work they do. So when an employer recognizes that, they give more than what is required for the development and success of the company.

Want to know how Engagedly can help you manage your hybrid employees better? Request us for a demo.

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